1. Case Register Template
Use: To track every case file opened in the Office (all types: D, I, P, S, C, G).
Word / Excel Table
| Case ID | Short Case Title | Type (D/I/P/S/C/G) | ⭐ Core Case (Y/N) | Date Opened | Date Closed | Status (Open/Ongoing/Closed/Archived) | Security Level (Public/Internal/Confidential/Sacred) | Main Relic ID(s) (if any) | Main Location (Physical) | Digital File Path / Link | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|
Suggested use in Excel:
Row 1 = headers exactly as above. Then each new case goes on a new row.
2. Relic Register Template
Use: To track every relic under your custodianship (tooth, hair, bone, ash, etc.).
Word / Excel Table
| Relic ID | Relic Type (tooth/hair/bone/ash/other) | Description / Special Features | Approx. Size / Weight | Origin Story / Provenance Summary | Donor Name / Code | Date Received | Linked Case ID(s) | Current Custodian / Institution | Current Physical Location (cabinet/room/site) | Storage Conditions (AC, humidity, etc.) | Access Level (Public/View Only/Restricted) | Condition (Good/Fair/Needs Conservation) | Notes / Ritual Requirements |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
3. (Optional) Correspondence Register
If you want everything super organised, add this too.
| Entry No. | Date | Incoming / Outgoing | From | To | Mode (Email/Letter/Phone/Message) | Subject / Short Description | Linked Case ID | File Name / Folder | Action Taken / Follow-Up | Notes |
|---|---|---|---|---|---|---|---|---|---|---|
4. (Optional) Access Register (for sensitive cases/relics)
| Entry No. | Date | Name of Person Accessing | Role (Monk/Staff/Researcher/Guest) | Item Accessed (Case ID / Relic ID) | Type of Access (View/Copy/Handle) | Authorised By | Duration of Access | Copies Made (Y/N, details) | Notes |
|---|---|---|---|---|---|---|---|---|---|
