Office Of Siridantamahapalaka

Anekajātisaṃsāraṃ sandhāvissaṃ anibbisaṃ gahakāraṃ gavesanto dukkhā jāti punappunaṃ Gahakāraka diṭṭho'si puna gehaṃ na kāhasi sabbā te phāsukā bhaggā gahakūṭaṃ visaṅkhataṃ visaṅkhāragataṃ cittaṃ taṇhānaṃ khayamajjhagā (The Dhammapada, verses 153-154) (Vandāmi cetiyaṃ sabbaṃ, sabbaṭṭhānesu patiṭṭhitaṃ. Ye ca dantā atītā ca, ye ca dantā anāgatā, paccuppannā ca ye dantā, sabbe vandāmi te ahaṃ.)

Showing posts with label Cluster-F Template. Show all posts

Sunday, December 14, 2025

Template No.: T250 Template Title: Annual Conflict & Security Governance Audit (Training, Drills, Controls, Gaps)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T250

Template Title: Annual Conflict & Security Governance Audit (Training, Drills, Controls, Gaps)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T226–T249 (all Cluster F tools), T232 (Risk Sheet), T234 (Key & Access), T239 (Storage Inspection), T240 (Event Security), T246 (Confidentiality Decision), Board Governance Rules

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Audit scope and period

Audit year: ________ Audit period: From //____ to //____
Site(s) covered: _________________________________________________
Audit lead (role): ______________________ Audit team (roles): ______________________
Board reviewer (role): ______________________

Purpose (tick):
Governance check [ ] Security controls check [ ] Conflict handling check [ ] Training/drills check [ ] Other: ______

B) Summary dashboard (quick results)

Overall status (tick one):
Strong [ ] Acceptable [ ] Needs improvement [ ] High risk / urgent fixes [ ]

Top 3 strengths (short):

Top 3 gaps (short):

C) Case and incident overview (numbers only)

(Use totals; do not include sensitive details here.)

C1) Conflict cases opened this period (T226): ______
C2) Security incidents (T236): ______
C3) Threat/harassment reports (T241): ______
C4) Rumour/media fact-check logs (T244): ______
C5) Mediation sessions (T242): ______
C6) Board emergency decisions (T243): ______
C7) Relic movements authorised (T238): ______

Short notes (any trend):

D) Governance and decision-making checks

Tick: OK / Needs fix / N/A

Item	OK	Needs fix	N/A	Notes / evidence (template IDs)
D1) Clear roles for conflict/security (who leads)	[ ]	[ ]	[ ]	__________
D2) Board oversight and emergency contact works	[ ]	[ ]	[ ]	__________
D3) Decisions recorded in T231/T243 (not verbal only)	[ ]	[ ]	[ ]	__________
D4) Confidentiality levels applied using T246	[ ]	[ ]	[ ]	__________
D5) “No action from screenshots” rule followed (T233/T230)	[ ]	[ ]	[ ]	__________

E) Security controls audit

E1) Key & access control (T234)

Key register complete and updated [OK] [Needs fix] [N/A]
Overdue key returns followed up [OK] [Needs fix] [N/A]
Access revoked when staff change/conflict happens [OK] [Needs fix] [N/A]
Two-person rule used for sensitive access (if required) [OK] [Needs fix] [N/A]

Notes: _______________________________________________________________

E2) Secure storage inspection (T239)

Inspections done on schedule [OK] [Needs fix] [N/A]
Locks/doors/cases in good condition [OK] [Needs fix] [N/A]
Inventory mismatch incidents handled properly [OK] [Needs fix] [N/A]
CCTV/alarm basic checks done (if installed) [OK] [Needs fix] [N/A]

Notes: _______________________________________________________________

E3) Visitor/VIP control (T235)

Sensitive area visits approved and supervised [OK] [Needs fix] [N/A]
Photo/video rules followed [OK] [Needs fix] [N/A]
Visitor records complete [OK] [Needs fix] [N/A]

Notes: _______________________________________________________________

E4) Event crowd safety (T240)

Plans used for big events [OK] [Needs fix] [N/A]
Capacity limits set and followed [OK] [Needs fix] [N/A]
Incident response steps clear to staff [OK] [Needs fix] [N/A]

Notes: _______________________________________________________________

F) Verification and misinformation control

Tick: OK / Needs fix / N/A

Item	OK	Needs fix	N/A	Notes / evidence (template IDs)
F1) Evidence indexed and stored (T229)	[ ]	[ ]	[ ]	__________
F2) Evidence assessment done for key items (T230)	[ ]	[ ]	[ ]	__________
F3) Official communications verified (T233)	[ ]	[ ]	[ ]	__________
F4) Media/rumour response logged (T244)	[ ]	[ ]	[ ]	__________
F5) Public clarification plan used when needed (T249)	[ ]	[ ]	[ ]	__________

G) Emergency readiness (drills and plans)

G1) Emergency plan exists and updated (T237): Yes [ ] No [ ]
Last review date: //______

G2) Drills done this period (tick):
Fire [ ] Flood/water [ ] Unrest/crowd [ ] Security threat [ ] Other: ______
Drill date(s): _______________________________________________________

G3) Drill result (tick):
Good [ ] Acceptable [ ] Weak (needs urgent improvement) [ ]

Main gap found (1–3 lines):

H) Staff training and wellbeing

H1) Training completed this year (tick):
Conflict logging (T226/T227) [ ] Evidence handling (T229/T230) [ ]
Verification (T233) [ ] Key/access control (T234) [ ]
Incident reporting (T236) [ ] Crowd safety (T240) [ ]
Mediation basics (T242) [ ] Confidentiality (T246) [ ]

Training record location: _____________________________________________

H2) Staff wellbeing follow-up used after incidents (T248): Yes [ ] No [ ]
If No, why (short): _________________________________________________

I) Compliance check (records and filing)

Tick: OK / Needs fix / N/A

Each case has overview + timeline + evidence index (T226/T227/T229) [OK] [Needs fix] [N/A]
Actions and decisions tracked (T231) [OK] [Needs fix] [N/A]
Confidentiality labels used and files stored safely (T246) [OK] [Needs fix] [N/A]
Sensitive data not shared by mistake [OK] [Needs fix] [N/A]

Notes: _______________________________________________________________

J) Improvement plan (required if any “Needs fix”)

(Every fix needs an owner and due date. Add to T231 if needed.)

Gap / issue	Risk level	Fix action	Owner (role)	Due date	Status
__________________	Low [ ] Med [ ] High [ ]	__________________________	__________	//____	Not started [ ] In progress [ ] Done [ ]
__________________	Low [ ] Med [ ] High [ ]	__________________________	__________	//____	Not started [ ] In progress [ ] Done [ ]
__________________	Low [ ] Med [ ] High [ ]	__________________________	__________	//____	Not started [ ] In progress [ ] Done [ ]

K) Board note and approval

Board comments (short):

Board decision (tick):
Approved [ ] Approved with conditions [ ] Not approved (rework needed) [ ]

Conditions (if any):

L) Sign-off

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Reviewed by Audit Lead/Security Lead (Name): __________________________
Signature: _________________________________ Date: //______

Approved by Supervisor/Director/Board (Name): ________________________
Signature: _________________________________ Date: //______

Template No.: T249 Template Title: Reputational Repair & Public Clarification Plan (Facts + Calm Tone)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T249

Template Title: Reputational Repair & Public Clarification Plan (Facts + Calm Tone)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T244 (Media Response & Fact-Check Log), T233 (Official Communication Verification), T230 (Evidence Assessment), T231 (Actions Tracker), T246 (Confidentiality Decision), Spokesperson Rule

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Case link and purpose

Linked Case ID (if any): ___________________________
Linked T244 Log ID(s): ___________________________
Purpose (tick):

Correct false information [ ]
Reduce panic and conflict [ ]
Protect trust in relic stewardship [ ]
Repair relationships with community/partners [ ]
Other: _______________________________

B) Problem statement (simple)

What happened to reputation/trust? (3–6 lines, facts only)

Main issue type (tick):
Rumour [ ] Wrong news report [ ] Fake “official order” [ ] Misunderstanding [ ] Conflict accusation [ ] Other: ______

C) Risk and sensitivity check

Risk level now (from T232): Low [ ] Med [ ] High [ ] Critical [ ]
Sensitive details that must NOT be shared (tick):
Relic location/storage label [ ] Keys/access list [ ] Route/time plans [ ] Security gaps [ ] Personal data [ ] Sacred-Restricted info [ ] Other: ______

Confidentiality level confirmed (T246 completed)? Yes [ ] No [ ]

D) Verified facts (what we can safely say)

(Use only verified facts. Link to T233/T230/T244 internally.)

Fact 1: _____________________________________________________________
Fact 2: _____________________________________________________________
Fact 3: _____________________________________________________________
Fact 4 (optional): ___________________________________________________

Things still unknown (say “under review”):

E) Key audiences (who needs trust repair)

Tick all that apply:
General public [ ] Local community [ ] Donors [ ] Monastic community [ ] Scholars [ ] Government/heritage office [ ] Media/outlets [ ] Online followers [ ] Staff/volunteers [ ] Other: ______

F) Main message plan (calm + short)

Tone rules (tick):
Calm [ ] Respectful [ ] Non-blaming [ ] Fact-based [ ] Short [ ]

Main message (one sentence):

Support points (3–5 bullets):

What we will NOT say publicly (simple list):

G) Channels and actions (what we will do)

Choose channels (tick):
Official website statement [ ] Official social page [ ] Press reply letter [ ] Community meeting [ ] Partner letter (temples/institutions) [ ] FAQ sheet [ ] Poster/notice at site [ ] Other: ______

Action table (add to T231):

Action	Channel	Owner (role)	Due date	Approval needed (tick)	Status
Draft message	______	______	//____	Head [ ] Board [ ] Legal [ ]	Not started [ ] In progress [ ] Done [ ]
Publish / send	______	______	//____	Head [ ] Board [ ] Legal [ ]	Not started [ ] In progress [ ] Done [ ]
Ask for correction	______	______	//____	Head [ ] Board [ ] Legal [ ]	Not started [ ] In progress [ ] Done [ ]
Monitor reactions	______	______	//____	Head [ ] Board [ ]	Not started [ ] In progress [ ] Done [ ]

H) Draft public clarification (short text)

Spokesperson (role): __________________________
Approval level required: Head [ ] Board [ ] Legal [ ]

Draft (5–12 lines max):

Check before publish (tick):
No sensitive details included [ ] Facts verified [ ] Tone calm [ ] No blame [ ] Contact point included [ ]

I) Community repair steps (optional, if needed)

Tick steps planned:
Private meeting with key community leaders [ ]
Invite neutral adviser/elder monk for calm dialogue [ ]
Explain stewardship process (general, not sensitive) [ ]
Listening session (collect concerns) [ ]
Training for staff on calm communication [ ]
Other: _______________________________

Notes (2–6 lines):

J) Monitoring and success signs

Monitoring period: From //____ to //____

Signs we want to see (tick):
Rumours reduce [ ] Threats reduce [ ] Crowd risk reduces [ ] Media correction posted [ ] Community trust improves [ ] Online comments calmer [ ] Other: ______

How we will monitor:
Platform checks [ ] Partner feedback [ ] Visitor feedback [ ] Media search [ ] Other: ______

K) Escalation (if response increases harm)

Escalate to: Security Lead [ ] Head [ ] Board [ ] Legal/authority [ ]
Trigger examples (tick):
New threats [ ] Crowd pressure [ ] Fake documents spread more [ ] Doxxing/personal risk [ ] Other: ______

L) Filing and close-out

Stored at (cabinet/folder label): ______________________________________
Status: Open [ ] Monitoring [ ] Closed [ ]
Closure date (if closed): //______
Closure note (3–6 lines):

M) Sign-off

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Approved by (Supervisor/Head/Board) (Name): __________________________
Signature: _________________________________ Date: //______

Template No.: T248 Template Title: Duty of Care / Staff Wellbeing Follow-up (After Conflict / Threat / Incident)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T248

Template Title: Duty of Care / Staff Wellbeing Follow-up (After Conflict / Threat / Incident)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T241 (Threat Report), T236 (Security Incident), T232 (Risk Sheet), T231 (Actions Tracker), T246 (Confidentiality Decision)

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Purpose (simple)

Purpose: to check staff safety and wellbeing after a conflict, threat, or security case. This is support, not blame.

B) Link to incident/case

Linked Case ID: ___________________________
Linked form(s): T241 ID: __________ T236 ID: __________ T244 ID: __________ (if any)
Date of incident period: From //____ to //____

C) Staff member details (use code if needed)

Staff code / name: ___________________________
Role: ___________________________ Department: ______________________
Work location (general): ______________________
Preferred contact method: Phone [ ] Email [ ] In-person [ ] Other: ______

D) Immediate safety check

Is the staff member safe now? Yes [ ] No [ ] Unsure [ ]
If No/Unsure, actions taken now (tick):

Inform Security Lead [ ]
Adjust duty / remove from front-line today [ ]
Arrange safe transport home (if needed) [ ]
Contact authorities/emergency services (as required) [ ]
Other: ________________________________________

E) Wellbeing check-in (last 7 days)

Tick any that apply (staff may choose not to answer):

Trouble sleeping [ ]
High stress or fear at work [ ]
Difficulty concentrating [ ]
Avoiding certain areas/tasks [ ]
Feeling unsafe due to messages/people [ ]
Online harassment pressure [ ]
Conflict with community/stakeholders affecting work [ ]
Other (optional): _______________________________

Short notes (staff words, 3–6 lines):

F) Work impact (practical)

Did this affect work duties? Yes [ ] No [ ]
If Yes, tick what changed:

Missed shifts [ ]
Reduced performance [ ]
Need change of role/position [ ]
Need extra supervision [ ]
Need time off [ ]
Other: ________________________________________

G) Support provided by HSWAGATA

Tick support options given:

Private check-in meeting held [ ] Date: //____
Supervisor support plan agreed [ ]
Temporary duty change (non-front-line) [ ]
Extra security support at workplace [ ]
Help to document harassment/threat evidence (T229/T241) [ ]
Communication protection (spokesperson rule, no direct contact) [ ]
Breaks and workload adjustment [ ]
Other: ________________________________________

Support notes (simple):

H) Referral and external support (if needed)

Did staff request professional support? Yes [ ] No [ ]
If Yes, tick:
Counsellor/mental health support [ ] Medical support [ ] Legal advice [ ] Other: ______
Referral arranged by (role): ___________________ Date: //____

Note: Keep privacy. Share only what is needed.

I) Risk update and protection steps

Does this case increase risk to staff or site? Yes [ ] No [ ] Unsure [ ]
If Yes/Unsure, update:

T232 Risk Sheet updated [ ] Date: //____
Access controls / visitor controls adjusted (T234/T235/T240) [ ]
Threat monitoring plan active (T241) [ ]

J) Follow-up plan (dates + owner)

Next check-in date 1: //____ Owner (role): __________________
Next check-in date 2: //____ Owner (role): __________________
Next check-in date 3: //____ Owner (role): __________________

Actions to add to T231 (if needed):

_______________________ Owner: __________ Due: //____
_______________________ Owner: __________ Due: //____

K) Confidentiality and file handling

Access level for this wellbeing record:
Internal [ ] Restricted [ ] Sacred-Restricted [ ]

Stored at (cabinet/folder label): ______________________________________
Allowed roles (write): ________________________________________________

L) Closure

Status: Open [ ] Monitoring [ ] Closed [ ]
Closure date (if closed): //______
Closure note (2–4 lines):

M) Sign-off

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Staff acknowledgement (optional): __________________ Signature: ________ Date: //______

Reviewed by Supervisor/Head: _____________________ Signature: _________ Date: //______

Template No.: T247 Template Title: Post-Incident Review & Lessons Learned (Update SOPs / Templates / Controls)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T247

Template Title: Post-Incident Review & Lessons Learned (Update SOPs / Templates / Controls)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T226 (Overview), T227 (Chronology), T231 (Actions Tracker), T232 (Risk Sheet), T229 (Evidence Index), T236 (Security Incident), T237 (Emergency Plan), T244 (Media Fact-Check), T246 (Confidentiality Decision)

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Incident / case details

Case ID: ___________________________
Incident type (tick): Conflict [ ] Security incident [ ] Threat/harassment [ ] Rumour/misinformation [ ] Emergency [ ] Other: ______
Linked forms (IDs):

T236 Incident Report ID: ___________________
T241 Threat Report ID (if any): _____________
T244 Media Log ID (if any): _________________
T243 Board Decision ID (if any): ____________

Event date range: From //______ to //______
Review meeting date: //______ Time: ______ Mode: In-person [ ] Online [ ] Hybrid [ ]

Review lead (role): _______________________
Note-taker (role): ________________________
Participants (roles only): ____________________________________________

B) Purpose of this review (simple)

Tick all that apply:

Learn and improve (not blame) [ ]
Prevent repeat incident [ ]
Improve safety and relic protection [ ]
Improve communication and verification [ ]
Update policies, training, and templates [ ]

C) Short incident summary (facts only, 6–10 lines)

What happened (simple words):

Outcome (tick): Resolved [ ] Partly resolved [ ] Still open [ ] Referred to authorities/legal [ ]

D) Timeline checkpoint (from T227)

Key timeline numbers used: ___________________________________________
Important dates/actions (3–6 bullets):

//______ : ________________________________________________
//______ : ________________________________________________
//______ : ________________________________________________

E) What went well (keep and repeat)

Tick and add notes:

Fast response [ ]
Calm communication [ ]
Good verification (no action from screenshots) [ ]
Good security control (locks/keys/crowd) [ ]
Good documentation (clear evidence IDs) [ ]
Good teamwork [ ]
Other: ______________________

Notes (3–6 lines):

F) What went wrong / gaps found (honest, not blame)

Tick and add notes:

Slow response / unclear roles [ ]
Poor record keeping / missing logs [ ]
Weak access control / key problems [ ]
Crowd control not ready [ ]
Confusing public message / rumour spread [ ]
Staff training gap [ ]
Maintenance/neglect issue (locks, doors, cases) [ ]
Verification steps not followed [ ]
Other: ______________________

Notes (3–8 lines):

G) Root causes (simple “why” analysis)

Main cause (choose one or write):
Procedure gap [ ] People/role confusion [ ] Equipment failure [ ] External pressure [ ] Misinformation [ ] Unknown [ ] Other: ______

“Why did it happen?” (write 5–10 lines):

Contributing factors (tick):
Staff shortage [ ] Poor handover [ ] Poor supervision [ ] Old locks/doors [ ]
No clear spokesperson [ ] High emotions [ ] Weak partner agreement [ ] Other: ______

H) Risk and impact review (update T232)

Risk level at start: Low [ ] Med [ ] High [ ] Critical [ ]
Risk level now: Low [ ] Med [ ] High [ ] Critical [ ]

Impact (tick):

People safety impact: None [ ] Low [ ] Med [ ] High [ ]
Relic safety impact: None [ ] Low [ ] Med [ ] High [ ]
Reputation impact: None [ ] Low [ ] Med [ ] High [ ]
Financial impact: None [ ] Low [ ] Med [ ] High [ ]
Staff stress impact: None [ ] Low [ ] Med [ ] High [ ]

Short notes:

I) Lessons learned (clear statements)

Write 3–8 lessons as simple sentences:

J) Improvements to implement (actions + owners)

(Every improvement must have an owner and due date. Also add to T231.)

Improvement / fix	Owner (role)	Due date	Priority	Linked template/policy	Status
__________________________	__________	//____	Low [ ] Med [ ] High [ ]	T231 [ ] T234 [ ] T239 [ ] T240 [ ] T233 [ ] Other: ___	Not started [ ] In progress [ ] Done [ ]
__________________________	__________	//____	Low [ ] Med [ ] High [ ]	T231 [ ] T234 [ ] T239 [ ] T240 [ ] T233 [ ] Other: ___	Not started [ ] In progress [ ] Done [ ]
__________________________	__________	//____	Low [ ] Med [ ] High [ ]	T231 [ ] T234 [ ] T239 [ ] T240 [ ] T233 [ ] Other: ___	Not started [ ] In progress [ ] Done [ ]

K) Policy / SOP / template updates (what must change)

Tick what must be updated:

Security SOP [ ]
Key & access control SOP [ ]
Visitor/VIP supervision SOP [ ]
Emergency plan [ ]
Media response SOP [ ]
Evidence handling SOP [ ]
Confidentiality rules [ ]
Training plan [ ]
Other: ______________________

List exact documents/templates to update (write IDs/names):

L) Training and drill needs

Training needed? Yes [ ] No [ ]
If Yes, tick:
Access control (keys) [ ] Incident reporting [ ] Calm communication [ ] Verification (anti-fake) [ ]
Crowd safety [ ] Emergency drill [ ] Conflict mediation basics [ ] Other: ______

Training date plan: //______ Trainer (role): __________________
Who must attend (roles): _____________________________________________

M) Communications review (if rumours/media were involved)

Was a rumour/news involved? Yes [ ] No [ ]
If Yes:

Was fact-check done (T244)? Yes [ ] No [ ]
Was spokesperson rule followed? Yes [ ] No [ ]
Did we share any sensitive details by mistake? Yes [ ] No [ ]

If any mistake, what to fix (3–6 lines):

N) Closure and follow-up

Review status: Complete [ ] Need second review [ ]
Next follow-up review date: //______
Follow-up owner (role): _______________________

Final note (2–4 lines):

O) Sign-off

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Reviewed by Security Lead / Head (Name): _____________________________
Signature: _________________________________ Date: //______

Approved by Supervisor/Director/Board (Name): ________________________
Signature: _________________________________ Date: //______

Template No.: T246 Template Title: Confidentiality & Access Level Decision (Internal / Restricted / Sacred-Restricted)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T246

Template Title: Confidentiality & Access Level Decision (Internal / Restricted / Sacred-Restricted)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T226 (Overview), T229 (Evidence Index), T230 (Evidence Assessment), T233 (Comm Verification), T234 (Key & Access), T236 (Security Incident), T243 (Board Minutes), Data/Privacy & Access Policy

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Case / file details

Case ID: ___________________________ Linked T227 Timeline No.: ________
Record type (tick): Case file [ ] Evidence item [ ] Minutes [ ] Report [ ] Photo/video [ ] Contact list [ ] Other: ______
Record / Evidence ID (if any): ___________________________
Short record title: _________________________________________________
Owner of record (role): _____________________________________________

B) Purpose of this decision

Tick one:

Set the correct confidentiality level [ ]
Limit access to protect people and relic safety [ ]
Control sharing to reduce conflict and rumours [ ]
Prepare for legal/authority review (safe handling) [ ]
Other: _______________________________

C) Choose the access level (tick ONE main level)

Level 1: Internal only [ ]

Use when:

Normal internal admin information
Low risk if shared inside staff team
Examples: basic meeting notes, routine checklists

Level 2: Restricted [ ]

Use when:

Risk of harm, conflict, or privacy problems if shared widely
Contains personal data, sensitive claims, or conflict details
Examples: stakeholder contacts, threat reports, dispute evidence

Level 3: Sacred-Restricted / Sensitive [ ]

Use when:

High risk to relic safety, sacred matters, or serious conflict
Contains relic location, movement plans, key holders, security gaps
Contains highly sensitive spiritual/custodian information
Examples: relic movement details, storage labels, key lists, emergency plans

Selected level: Internal [ ] Restricted [ ] Sacred-Restricted [ ]

D) Reason for the chosen level (facts only, 3–8 lines)

E) What must NOT be shared (tick all that apply)

Exact relic location / storage label [ ]
Relic movement route/time [ ]
Key holders list / access details [ ]
CCTV positions / security weak points [ ]
Personal data (phone, address, ID copies) [ ]
Unverified accusations / rumours [ ]
Legal strategy / authority communication details [ ]
Other: ____________________________________________

F) Who may access (roles only)

Tick allowed roles:
Board only [ ] Director/Head only [ ] Security Lead [ ] Relic Custodian Lead [ ]
Risk/Compliance Officer [ ] Legal Adviser [ ] Admin Records Officer [ ]
Case Team (named roles) [ ] Other: _______________________________

List allowed roles clearly (write):

G) Storage and handling rules (tick)

G1) Storage type

Printed locked cabinet [ ] Safe [ ] Encrypted digital folder [ ] Both [ ]

Storage location label (cabinet/folder name only): ______________________

G2) Handling rules

Mark every page/file with the selected level [ ]
Do not forward by personal chat apps [ ]
Use official email/folder only [ ]
Keep copies limited (only what is needed) [ ]
If printed, keep sign-out sheet [ ]
If digital, use password + access list [ ]

H) Sharing permission (internal/external)

H1) Internal sharing

May share within case team? Yes [ ] No [ ] Limited [ ]
If Limited, which roles only: ________________________________________

H2) External sharing (media / public / other parties)

External sharing allowed? Yes [ ] No [ ] Board only [ ]
If Yes, what can be shared (safe summary only):

Approved spokesperson (role): ___________________________

I) Time limit and review

Is this level temporary? Yes [ ] No [ ]
If Yes, end date: //______ Reason: ___________________________

Next review date: //______
Review frequency: Monthly [ ] After incident [ ] After decision [ ] Other: ______

J) If there is a breach (mistake sharing)

Tick actions:

Inform Supervisor/Head now [ ]
Stop further sharing and recall copies [ ]
Change access/password if needed [ ]
Update risk sheet (T232) [ ]
File a security incident (T236) if relic risk [ ]
Notes: _______________________________________________________________

K) Sign-off

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Reviewed/Approved by (Supervisor/Head or Board): ______________________

Signature: _________________________________ Date: //______

Template No.: T245 Template Title: Legal / Authority Contact Record (What Was Asked, What Was Answered)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T245

Template Title: Legal / Authority Contact Record (What Was Asked, What Was Answered)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T226 (Overview), T227 (Chronology), T229 (Evidence Index), T230 (Evidence Assessment), T233 (Official Communication Verification), T231 (Actions Tracker), T243 (Board Emergency Minutes), T246 (Confidentiality Decision)

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Case and contact ID

Case ID: ___________________________ Linked T227 Timeline No.: ________
Contact Record ID: LAC-__________
Related Evidence ID(s) (T229): _______________________________________

B) Who was contacted (authority / legal)

Contacted office/agency (name): ______________________________________
Department/unit (if known): __________________________________________
Contact person role/title (not private name if sensitive): ______________
Contact method (tick): Phone [ ] Email [ ] Letter [ ] In-person [ ] Online portal [ ] Other: ______

Verification of contact channel (tick):
Verified official number/email used (not from screenshot/chat) [ ]
Verified by (role): ____________________ Date: //______

C) Why we contacted them (purpose)

Tick main reason:

Report a security incident / threat [ ]
Ask for guidance on custody / heritage process [ ]
Verify an “official order” or letter [ ]
Request protection / support for public safety [ ]
Clarify legal requirement / deadline [ ]
Inform about misinformation causing harm [ ]
Other: _______________________________

Short purpose statement (2–4 lines):

D) What we asked (record exact questions in simple words)

Question 1: _________________________________________________________
Question 2: _________________________________________________________
Question 3 (optional): _______________________________________________

E) What we shared (important control)

Tick what information we shared:
Case summary (general) [ ] Timeline dates (general) [ ] Evidence ID list [ ]
Photos/screenshots (approved) [ ] Incident facts [ ] Risk level [ ] Other: ______

We did NOT share (tick):
Relic exact location [ ] Key holders [ ] Route/time plans [ ] Security weak points [ ] Personal private data [ ]

F) What they answered (facts only)

Write 6–12 lines. Do not add opinions.

G) Official reference numbers and documents

Did they give a reference/case number? Yes [ ] No [ ]
If Yes, reference number: ____________________________________________

Did they request documents from us? Yes [ ] No [ ]
If Yes, list requested items (use Evidence IDs):

Did they send any official letter/email? Yes [ ] No [ ] Pending [ ]
If Yes/Pending, Evidence ID (T229) or file label: ______________________

H) Instructions / requirements from authority (if any)

Tick what applies:
Deadline given [ ] Meeting requested [ ] Site visit planned [ ]
Formal report required [ ] “Do not move items” instruction [ ]
Other: _______________________________

Details (date/time/place or deadline):

I) Decisions and actions after the contact

Decision needed now? Yes [ ] No [ ]
If Yes, decision level: Staff [ ] Head [ ] Board [ ] Legal adviser [ ]

Actions (add to T231):

_______________________ Owner (role): ______ Due: //____
_______________________ Owner (role): ______ Due: //____
_______________________ Owner (role): ______ Due: //____

Update required (tick):
T227 Timeline [ ] T230 Evidence Assessment [ ] T233 Verification [ ] T232 Risk [ ] T243 Board minutes [ ]

J) Follow-up contact plan

Follow-up needed? Yes [ ] No [ ]
If Yes, planned date/time: //______ Time: ______
Contact method: Phone [ ] Email [ ] Letter [ ] Visit [ ] Other: ______
Follow-up purpose (1–2 lines): _______________________________________

K) Filing and confidentiality

Record access level:
Internal [ ] Restricted [ ] Sacred-Restricted [ ]

Stored at (cabinet/folder label): ______________________________________
Who may access (roles only): _________________________________________

L) Sign-off

Logged by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Reviewed/Approved by (Supervisor/Head): ______________________________
Signature: _________________________________ Date: //______

Template No.: T244 Template Title: Media Response & Fact-Check Log (Rumour / News / Social Media)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T244

Template Title: Media Response & Fact-Check Log (Rumour / News / Social Media)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T226 (Overview), T227 (Chronology), T229 (Document Index), T230 (Evidence Assessment), T233 (Official Communication Verification), T231 (Actions Tracker), T246 (Confidentiality Decision)

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Purpose and rules

Purpose: record rumours/news, check facts, and prepare a calm response.

Rules (tick):

Use facts only. No blame words. [ ]
Do not share relic location, keys, routes, or staff private data. [ ]
One spokesperson only (approved). [ ]
Verify “official orders” using T233 (not screenshots). [ ]

Case ID (if linked): _______________________ Linked T227 Timeline No.: ________

B) Media item details (what we saw)

B1) Media type (tick):
News article [ ] TV/radio [ ] Facebook [ ] YouTube [ ] TikTok [ ] X/Twitter [ ] Blog [ ] Screenshot shared [ ] Other: ______

B2) Platform / outlet name: __________________________________________
B3) Account / page / author name (as shown): __________________________
B4) Date/time posted (if known): //______ Time: ______
B5) Link/URL saved internally? Yes [ ] No [ ] Stored at: ______________
B6) Who found it (role): ____________________ Date/time found: //____ ____

B7) Topic tag (tick):
Relic ownership/custody [ ] Relic safety/theft [ ] Relic movement [ ] Fake order/authority [ ] Donation dispute [ ] Other: ______

C) What is being claimed? (simple summary)

Write 3–6 lines. Do not copy long text.

Main claim type (tick):
False information [ ] Partly true [ ] True but missing context [ ] Unknown [ ]

D) Risk level (quick)

Risk to people safety: Low [ ] Med [ ] High [ ]
Risk to relic safety: Low [ ] Med [ ] High [ ]
Risk of panic/crowd: Low [ ] Med [ ] High [ ]
Reputation risk: Low [ ] Med [ ] High [ ]

Reason (1–3 lines): _________________________________________________

Escalate now? Security lead [ ] Head [ ] Board [ ] Legal/authority [ ]

E) Fact-check steps (record clearly)

(Use evidence IDs and verified sources. Link to T229/T230/T233.)

Step no.	Date/time	What was checked	Source used (verified?)	Evidence ID / Doc ID	Result (true/false/unknown)	Notes
1	//____ ____	__________________	__________________	__________	__________	__________
2	//____ ____	__________________	__________________	__________	__________	__________
3	//____ ____	__________________	__________________	__________	__________	__________

If claim includes “official order/letter”: verified by T233? Yes [ ] No [ ] Pending [ ]
If claim uses screenshots/forwards only: mark unverified and assess in T230. [ ]

F) Key facts we can confirm (internal)

Write short bullet facts:

Facts still unknown (if any):

G) Response decision (what we will do)

Choose one (tick):

No public response (monitor only) [ ]
Internal clarification only (staff/partners) [ ]
Calm public clarification (short statement) [ ]
Request correction from outlet/platform [ ]
Report harmful content to platform [ ]
Escalate to legal/authorities (if needed) [ ]

Decision approved by (role): _______________________ Date: //______

H) Draft message (short, calm, factual)

Spokesperson (role): __________________________

Draft (5–10 lines max):

Sensitive details removed (tick):
Relic location [ ] Key holders [ ] Security gaps [ ] Personal data [ ] Route/time [ ]

I) Where and how we shared the response

Shared publicly? Yes [ ] No [ ]
If Yes, channel(s) (tick): Website [ ] Official social page [ ] Press reply [ ] Letter [ ] Other: ______
Date/time shared: //______ Time: ______
Shared internally to staff/partners? Yes [ ] No [ ] Who (roles): ______________________

Request for correction sent? Yes [ ] No [ ]
If Yes, to whom (outlet/platform): __________________ Date: //______

J) Monitoring after response

Monitor period: From //____ to //____
Notes on changes (new posts, reactions, crowd risk):

Any new evidence to index (T229)? Yes [ ] No [ ] Evidence ID(s): __________

K) Closure

Status: Open [ ] Monitoring [ ] Closed [ ]
Closure date (if closed): //______
Closure summary (3–6 lines):

Lessons / policy update needed? Yes [ ] No [ ]
If Yes, create action in T231? Yes [ ] No [ ] Action ID(s): _____________

L) Sign-off

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Reviewed/Approved by (Supervisor/Head): ______________________________

Signature: _________________________________ Date: //______

Template No.: T243 Template Title: Board Emergency Decision Minute Sheet (Short, Signed)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T243

Template Title: Board Emergency Decision Minute Sheet (Short, Signed)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T231 (Actions & Decisions Tracker), T232 (Risk Sheet), T236 (Security Incident), T237 (Emergency Relic Protection), T233 (Comm Verification), T246 (Confidentiality Decision)

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Decision session details

Case ID: ___________________________ Decision ID: B-ED-__________
Meeting type: Emergency Board [ ] Board Sub-Committee [ ] Director + Board delegate [ ]
Date: //______ Start time: ______ End time: ______
Mode: In-person [ ] Online [ ] Hybrid [ ] Location / platform: ____________________

Chair (role): ___________________________
Minute taker (role): _____________________

B) Reason for emergency decision (trigger)

Tick all that apply:

Immediate threat to people [ ]
Immediate threat to relic safety [ ]
Unauthorised access / attempted theft [ ]
Large crowd / unrest risk [ ]
Legal deadline / official request (verified) [ ]
Serious misinformation causing harm [ ]
Key staff unavailable / urgent continuity issue [ ]
Other: _______________________________

Short description (facts only, 3–6 lines):

C) Attendance and quorum

Board members present (roles/names):

____________________ 2) ____________________ 3) ____________________
____________________ 5) ____________________ 6) ____________________

Quorum met? Yes [ ] No [ ] (If No, note who gave temporary authority): ______________

Other attendees (roles only): Security Lead [ ] Custodian Lead [ ] Legal adviser [ ] Other: ______

D) Evidence and references considered

Linked timeline no. (T227): ________
Evidence ID(s) (T229): _______________________________________________
Risk level (from T232): Low [ ] Med [ ] High [ ] Critical [ ]
Verified communications used (T233)? Yes [ ] No [ ] Not needed [ ]

Attachments list (tick):
T232 [ ] T236 [ ] T237 [ ] T233 [ ] Police report [ ] Legal note [ ] Other: ______

E) Decision statement (write the decision clearly)

Decision title (short): ___________________________________________

Decision made (simple, 5–10 lines):

Decision scope (tick):
People safety [ ] Relic protection [ ] Access control [ ] Relic movement [ ]
Public communication [ ] Legal action [ ] Budget approval [ ] Other: ______

Effective date/time: //______ Time: ______
End date/time (if temporary): //______ Time: ______

F) Voting / approval record

Decision method:
Consensus [ ] Vote [ ] Chair authority (allowed) [ ] Emergency delegation [ ]

If vote:

Yes: ____ No: ____ Abstain: ____
Result: Approved [ ] Not approved [ ] Deferred [ ]

G) Action orders (who does what)

(One action = one owner. Add to T231 also.)

Action	Owner (role)	Due date/time	Linked template	Notes
__________________________	__________	//____ ____	T231 [ ] T236 [ ] T237 [ ] T234 [ ] Other: ___	______
__________________________	__________	//____ ____	T231 [ ] T236 [ ] T237 [ ] T234 [ ] Other: ___	______
__________________________	__________	//____ ____	T231 [ ] T236 [ ] T237 [ ] T234 [ ] Other: ___	______

H) Communication control (must be clear)

Spokesperson (role): __________________________
Public statement allowed now? Yes [ ] No [ ] Board only [ ]

Key message (short, calm, factual) (1–3 lines):

Confidential items that must NOT be shared (tick):
Relic location [ ] Route/time [ ] Key holders [ ] Security weaknesses [ ] Personal data [ ] Other: ______

I) Confidentiality and filing

File access level for these minutes:
Internal [ ] Restricted [ ] Sacred-Restricted [ ]

Stored at (cabinet/folder label): ______________________________________
Next review date/time (if decision is temporary): //______ Time: ______

J) Signatures

Chair (Name): __________________________ Role: __________________
Signature: _____________________________ Date: //______

Board member 1: ________________________ Signature: ______________ Date: //______
Board member 2: ________________________ Signature: ______________ Date: //______
Board member 3: ________________________ Signature: ______________ Date: //______

Minute taker (Name): ____________________ Role: __________________
Signature: _____________________________ Date: //______

Template No.: T242 Template Title: Mediation Session Record (Non-Escalation + Right Speech Focus)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T242

Template Title: Mediation Session Record (Non-Escalation + Right Speech Focus)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T226 (Overview), T227 (Chronology), T228 (Stakeholder Map), T231 (Actions Tracker), T232 (Risk Sheet), T229 (Evidence Index), T246 (Confidentiality Decision)

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Session identification

Case ID: ___________________________ Session No.: ______
Session date: //______ Start time: ______ End time: ______
Session type (tick): In-person [ ] Online [ ] Hybrid [ ]
Location / platform: ________________________________________________

Mediator / facilitator (role): _________________________________
Note-taker (role): ____________________________________________

B) Purpose of the mediation (simple)

Tick main purpose:

Reduce tension and stop conflict growth [ ]
Agree on facts and timeline [ ]
Agree on safe behaviour and access rules [ ]
Agree on relic protection steps [ ]
Agree on next steps (documents / MoU / legal) [ ]
Other: _______________________________

Purpose statement (2–4 lines):

C) Participants (use codes/roles, not full names)

Party A code/role: ____________________ Organization: ________________
Party B code/role: ____________________ Organization: ________________
Other party codes/roles (optional): ___________________________________

Observers (if any) (roles/codes): _____________________________________
Security present? Yes [ ] No [ ] If Yes, role: ________________________
Interpreter present? Yes [ ] No [ ] If Yes, role: ______________________

D) Ground rules (read aloud and tick)

Speak calmly. One person speaks at a time. [ ]
No insults, threats, or shouting. [ ]
Use facts. Say “I saw” or “I heard” clearly. [ ]
No recording unless all agree and it is approved. [ ]
Focus on safety and relic protection first. [ ]
Confidentiality: do not share details outside allowed roles. [ ]

If any rule was broken, note it (facts):

E) Safety check before discussion

Any risk today? People safety risk: Yes [ ] No [ ] Unsure [ ]
Relic/site safety risk: Yes [ ] No [ ] Unsure [ ]
If Yes/Unsure, control used (tick): Extra guard [ ] Shorter meeting [ ] Separate rooms [ ] Stop meeting [ ] Other: ______

F) Agenda (what topics were discussed)

Topic 1: ____________________________________________________________
Topic 2: ____________________________________________________________
Topic 3: ____________________________________________________________

G) Summary of each party’s statement (facts + needs)

G1) Party A statement (5–10 lines)

Facts as stated by Party A:

Needs/concerns (what they want / fear):

G2) Party B statement (5–10 lines)

Facts as stated by Party B:

Needs/concerns (what they want / fear):

G3) Key notes from mediator (neutral)

H) Evidence and documents mentioned (do not attach originals here)

Evidence ID(s) referenced (from T229): ________________________________
Timeline number(s) referenced (T227): _________________________________
Any claim needing verification (T233/T230)? Yes [ ] No [ ]
If Yes, list what must be verified: ___________________________________

I) Points of agreement (write clearly)

J) Points still not agreed (write clearly)

K) Options discussed (solutions considered)

Option A: ___________________________________________________________
Option B: ___________________________________________________________
Option C: ___________________________________________________________

L) Decisions made in this session

Decision made? Yes [ ] No [ ] Partial [ ]
If Yes, record decision(s) (simple, 1–3 lines each):

Decision level: Staff [ ] Head [ ] Board required [ ] Legal required [ ]

M) Action plan (add to T231)

(One owner per action, with due date.)

Action	Owner (role)	Due date	Linked template (tick)	Notes
__________________________	__________	//____	T231 [ ] T233 [ ] T230 [ ] T232 [ ] Other: ___	______
__________________________	__________	//____	T231 [ ] T233 [ ] T230 [ ] T232 [ ] Other: ___	______
__________________________	__________	//____	T231 [ ] T233 [ ] T230 [ ] T232 [ ] Other: ___	______

N) Communication control after mediation

Spokesperson (role): __________________________
Public statement allowed? Yes [ ] No [ ] Board only [ ]
Key message (internal, calm, factual) (1–2 lines):

O) Follow-up meeting

Next meeting needed? Yes [ ] No [ ]
Proposed date/time: //______ Time: ______
Place/platform: _________________________________________________
Main goal for next meeting (1–2 lines): _______________________________

P) Sign-off

Mediator/Facilitator (Name): __________________ Role: ________________
Signature: _________________________________ Date: //______

Note-taker (Name): __________________________ Role: ________________
Signature: _________________________________ Date: //______

Party A acknowledgement (code/role): __________________ Signature: __________ Date: //____
Party B acknowledgement (code/role): __________________ Signature: __________ Date: //____

Template No.: T241 Template Title: Threat / Harassment Report (Online / Offline) + Safety Actions

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T241

Template Title: Threat / Harassment Report (Online / Offline) + Safety Actions

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T226 (Overview), T227 (Chronology), T229 (Evidence Index), T232 (Risk Sheet), T233 (Comm Verification), T236 (Security Incident), T248 (Staff Wellbeing Follow-up), Confidentiality & Access Policy

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Report basics

Threat Report ID: TH-__________
Linked Case ID (if any): ___________________________
Date/time reported: //______ Time: ______
Reported by (role/code): ___________________________
Person affected (role/code): ________________________
Location of affected person (general only): ____________________________

B) Type of threat / harassment (tick all that apply)

Verbal threat in person [ ]
Harassing phone call [ ]
Harassing messages (chat/SMS/email) [ ]
Social media attack / doxxing attempt [ ]
Blackmail / pressure to act [ ]
Threat to damage property [ ]
Threat to steal / move relic [ ]
Stalking / repeated following [ ]
Intimidation by group/crowd [ ]
Impersonation (fake account / fake official) [ ]
Other: ____________________________________________

C) Immediate safety check (first action)

C1) Is anyone in immediate danger right now? Yes [ ] No [ ] Unsure [ ]
If Yes/Unsure, tick actions taken now:

Move to safe public area / secure office [ ]
Contact security lead on duty [ ]
Stop direct contact with harasser [ ]
Inform supervisor/head [ ]
Contact authorities/emergency services (as required) [ ]
Other: ____________________________________________

C2) Relic/site safety risk linked to this threat? Yes [ ] No [ ] Unsure [ ]
If Yes/Unsure, tick:

Lock down sensitive areas [ ]
Increase supervision/guards [ ]
Update T232 Risk Sheet [ ]
Start T236 Security Incident (if site risk) [ ]

D) What happened (facts only)

Write 8–15 lines. Use simple, neutral words.

E) Threat source details (do not guess)

E1) Channel (tick): In person [ ] Phone [ ] Email [ ] Chat app [ ] Social media [ ] Letter [ ] Other: ____
E2) Date/time received: //______ Time: ______
E3) Source identity known? Yes [ ] No [ ] Unsure [ ]
If known/claimed, record role/code or account name (no private details here):

E4) Location of incident (if offline): _________________________________
E5) Platform (if online): _____________________________________________

F) Threat content summary (safe summary, no copying long text)

Tick the main meaning:

Demands access / keys / entry [ ]
Demands relic movement / handover [ ]
Demands money / donation control [ ]
Uses insults / repeated harassment [ ]
Says “we will come” / “we will force” (intimidation) [ ]
Mentions weapons/violence (do not detail) [ ]
Other: ____________________________________________

Short summary (1–3 lines):

G) Evidence record (save safely)

Evidence collected (tick):
Screenshot [ ] Email copy [ ] Call log note [ ] Audio (if legal/allowed) [ ] Photo [ ] CCTV note [ ] Witness note [ ] Other: ____

Evidence ID(s) (log in T229): ____________________________________
Linked T227 timeline no.: ________
Stored at (cabinet/folder label): _____________________________________

Note: Do not share evidence publicly. Keep access restricted.

H) Risk rating (quick)

Rate the risk now:

Risk to person: Low [ ] Med [ ] High [ ] Critical [ ]
Risk to relic/site: Low [ ] Med [ ] High [ ] Critical [ ]
Reputation/rumour risk: Low [ ] Med [ ] High [ ]

Reason (2–4 lines):

I) Actions taken (record clearly)

Tick what was done:

Security informed (role): ______________________ Time: ______ [ ]
Supervisor/Head informed (role): ______________ Time: ______ [ ]
Board contact informed (if high risk) [ ]
Authorities/legal informed (if required) [ ]
Platform report submitted (online) [ ]
Account/page blocked (if safe policy) [ ]
Staff schedule/route changed for safety [ ]
Visitor controls tightened (T235/T240) [ ]
Other: ____________________________________________

Action notes (facts):

J) Communication control (important)

Spokesperson (role): __________________________
Public response allowed? Yes [ ] No [ ] Board only [ ]

Rules (tick):

Do not argue online [ ]
Do not share relic location, keys, staff home details [ ]
Use calm, short, factual messages only [ ]
Verify “official orders” using T233 [ ]

K) Follow-up plan (add to T231 if needed)

Follow-up action: __________________ Owner (role): ______ Due: //____
Follow-up action: __________________ Owner (role): ______ Due: //____
Follow-up action: __________________ Owner (role): ______ Due: //____

Update required (tick):
T231 Actions Tracker [ ] T232 Risk Sheet [ ] T236 Security Incident [ ] T248 Wellbeing Follow-up [ ]

L) Closure

Status: Open [ ] Monitoring [ ] Closed [ ] Referred to authorities/legal [ ]
Closure date (if closed): //______
Closure note (3–6 lines):

M) Sign-off

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Reviewed by Security Lead: ___________________ Signature: _____________ Date: //______

Approved by Supervisor/Head: ________________ Signature: _____________ Date: //______

Template No.: T240 Template Title: Event Security & Crowd Safety Plan (Routes, Barriers, Capacity)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T240

Template Title: Event Security & Crowd Safety Plan (Routes, Barriers, Capacity)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T232 (Risk Sheet), T235 (VIP/Visitor Access), T236 (Security Incident), T237 (Emergency Relic Protection), T234 (Key & Access), Confidentiality & Access Policy

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Event details

Event name/title: _________________________________________________
Event type: Religious ceremony [ ] Exhibition opening [ ] VIP visit [ ] Training [ ] Other: ______
Event date: //______ Start: ______ End: ______
Main site/building: ________________________________________________
Event lead (role): ____________________ Security lead (role): ____________________

Linked conflict Case ID (if any): ___________________________
Risk level from T232: Low [ ] Med [ ] High [ ] Critical [ ]

B) Crowd estimate and capacity control

Estimated attendance: _______ people
Expected peak time: ________
Maximum safe capacity for key area(s) (set by site rule):

Main hall: _______
Shrine/relic viewing zone: _______
Entry queue zone: _______
Other: ____________________ capacity: _______

Capacity control method (tick):
Timed entry [ ] Ticket/Pass [ ] Queue barriers [ ] One-way route [ ] Separate exits [ ]
Volunteer ushers [ ] Security guards [ ] Close access when full [ ] Other: ______

C) Area zoning (keep sacred areas protected)

Tick zones used:

Zone 1: Public area [ ]
Zone 2: Controlled viewing area (quiet rules) [ ]
Zone 3: Restricted staff-only area [ ]
Zone 4: Sacred-Restricted (relic storage / inner chamber) [ ]

Zone rules summary (1–2 lines each):

Zone 1: __________________________________________________________
Zone 2: __________________________________________________________
Zone 3: __________________________________________________________
Zone 4: __________________________________________________________

D) Entry / exit plan (routes)

D1) Routes (draw simple map on attached page if needed)

Main entry point: __________________________
Main exit point: ___________________________
Emergency exits (list): _______________________________________________

Route control (tick):
One-way route [ ] Two-way allowed [ ] Separate entry/exit [ ]
VIP route separate [ ] Staff route separate [ ] Wheelchair route [ ]

D2) Queue plan

Queue start point: _________________________
Queue direction (arrow description): _________________________________
Shade/water/help point available? Yes [ ] No [ ]
Crowd guidance signs needed? Yes [ ] No [ ] Where: ___________________

E) Staffing and positions (roles only)

Security positions (list areas + number of staff):

Entry gate: ______ staff
Queue line: ______ staff
Viewing zone: ______ staff
Exit gate: ______ staff
Patrol team: ______ staff
CCTV/control room: ______ staff
First aid point: ______ staff
Lost child/help desk: ______ staff

Key staff roles:
Event lead: ____________________ Security lead: ____________________
Relic custodian on duty (role): ____________________
Spokesperson (role) (if needed): ____________________

F) Safety rules for the public (simple, calm)

Tick what will be announced or posted:
No pushing [ ] Keep quiet near relic area [ ] No touching cases [ ]
No flash/photo (if rule) [ ] Keep line moving [ ] Follow staff guidance [ ]
No large bags (check point) [ ] Children must stay with guardian [ ]
Other: _______________________________________________________________

G) Prohibited items and bag control (if used)

Bag check active? Yes [ ] No [ ]
If Yes, who checks (role/team): _________________________

Prohibited items list (site policy):

(Example: sharp objects, spray paint, large sticks, etc. Follow local law/policy.)

H) Incident response plan (during the event)

H1) Likely risks (tick)

Overcrowding [ ] Fainting/medical issue [ ] Argument/conflict [ ]
Suspicious person [ ] Theft attempt [ ] Rumour/panic [ ] Fire [ ] Water leak [ ] Other: ______

H2) Response actions (tick)

Pause entry when needed [ ]
Open extra exit route [ ]
Move crowd back with barriers [ ]
Call first aid [ ]
Call security support [ ]
Start T236 Security Incident Report [ ]
Activate T237 Emergency Relic Protection Plan [ ]

Emergency contact method: Radio [ ] Phone [ ] Runner [ ] Other: ______

I) Communication control (avoid rumours)

Public announcement method: Speaker [ ] Signs [ ] Staff line [ ] Other: ______
Only spokesperson may speak to media: Yes [ ] No [ ]
If Yes, spokesperson role: __________________________

Rule (tick):

Do not share relic location, keys, or storage details. [ ]
Keep messages calm, factual, short. [ ]

J) After-event close-out

Event ended time (actual): ______
Close-out checklist (tick):

Crowd cleared safely [ ]
Restricted areas checked and locked [ ] (log in T234 if needed)
Storage inspected (use T239) [ ]
Any incidents recorded (T236) [ ]
Evidence indexed (T229) [ ]
Lessons noted for next time [ ]

Short notes (3–6 lines):

K) Approvals

Approved by Event Lead (Name): __________________ Role: __________ Signature: ______ Date: //____
Approved by Security Lead (Name): _______________ Role: __________ Signature: ______ Date: //____
Approved by Supervisor/Head (Name): _____________ Role: __________ Signature: ______ Date: //____

Template No.: T239 Template Title: Secure Storage Inspection Checklist (Locks / Cases / Access / Environment)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T239

Template Title: Secure Storage Inspection Checklist (Locks / Cases / Access / Environment)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T232 (Risk Sheet), T234 (Key & Access Register), T236 (Security Incident Report), T237 (Emergency Plan), T238 (Relic Movement Authorisation), Confidentiality & Access Policy

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Inspection details

Inspection ID: SSI-__________
Linked Case ID (if any): ___________________________
Storage area label (do not write public directions): ___________________________
Type: Relic storage [ ] Archive/evidence cabinet [ ] Display back storage [ ] Safe [ ] Other: ______

Inspection date: //______ Time: ______
Inspector (role): _______________________ Second witness (role) (recommended): _______________________

Inspection frequency: Daily [ ] Weekly [ ] Monthly [ ] After incident [ ]

B) Access and control check

B1) Doors, locks, and seals

Door closes fully (no gap) [OK] [Not OK] [N/A]
Lock works smoothly (no force needed) [OK] [Not OK] [N/A]
No damage signs (scratch, pry, broken frame) [OK] [Not OK] [N/A]
Hinges and frame strong [OK] [Not OK] [N/A]
Seal/sticker (if used) intact [OK] [Not OK] [N/A]

Notes: _______________________________________________________________

B2) Key and access control (link to T234)

Key holders list is current [OK] [Not OK] [N/A]
No missing keys/cards reported [OK] [Not OK] [N/A]
Issued/returned logs updated (T234) [OK] [Not OK] [N/A]
Two-person rule applied (if required) [OK] [Not OK] [N/A]
No spare key stored in unsafe place [OK] [Not OK] [N/A]

If “Not OK”, action needed: __________________________________________

C) Storage condition and physical security

C1) Cabinets / safes / cases

Cabinet/safe is locked now [OK] [Not OK] [N/A]
Case glass/acrylic not cracked [OK] [Not OK] [N/A]
Screws/hinges intact [OK] [Not OK] [N/A]
No signs of opening or moving [OK] [Not OK] [N/A]
Padding/support materials are clean [OK] [Not OK] [N/A]

Notes: _______________________________________________________________

C2) Inventory and placement (do not over-handle)

Item count matches register (check by IDs) [OK] [Not OK] [N/A]
No unknown item in storage [OK] [Not OK] [N/A]
No item stored on the floor [OK] [Not OK] [N/A]
Items stable (not at risk of falling) [OK] [Not OK] [N/A]

If “Not OK”, list item ID(s) and issue:

D) Environment and hazards (basic)

Area is dry (no leak, no standing water) [OK] [Not OK] [N/A]
No strong smell of smoke/chemicals [OK] [Not OK] [N/A]
Lighting works (safe entry/exit) [OK] [Not OK] [N/A]
No pest signs (ants, droppings, webs) [OK] [Not OK] [N/A]
No clutter blocking exit/door [OK] [Not OK] [N/A]

Notes: _______________________________________________________________

E) Monitoring and alarms (if installed)

CCTV is working (basic check) [OK] [Not OK] [N/A]
Alarm sensor status normal [OK] [Not OK] [N/A]
Log book / guard note updated [OK] [Not OK] [N/A]
Last incident review completed (if any) [OK] [Not OK] [N/A]

If “Not OK”, who was informed (role) and when: ________________________

F) People and process safety

Access was calm and controlled (no crowd pressure) [OK] [Not OK] [N/A]
No unauthorised person entered area [OK] [Not OK] [N/A]
Staff followed “quiet handling” rule [OK] [Not OK] [N/A]
Confidentiality respected (no photos/no sharing) [OK] [Not OK] [N/A]

Notes: _______________________________________________________________

G) Issues found and actions

G1) Problems found (tick)

Lock/door problem [ ] Missing key/access issue [ ] Inventory mismatch [ ]
Damage/tamper signs [ ] Leak/water risk [ ] Pest risk [ ] CCTV/alarm issue [ ]
Other: ______________________

G2) Immediate actions taken

Area locked down [ ]
Access revoked/checked (T234) [ ]
Security Incident Report started (T236) [ ]
Risk sheet updated (T232) [ ]
Maintenance request filed [ ]
Emergency plan considered (T237) [ ]

Action notes (facts only, 3–6 lines):

G3) Follow-up actions (add to T231 if needed)

_______________________ Owner (role): ______ Due: //____
_______________________ Owner (role): ______ Due: //____
_______________________ Owner (role): ______ Due: //____

H) Sign-off

Inspector (Name): _________________________ Role: ___________________
Signature: _______________________________ Date: //______

Second witness (Name): ____________________ Role: ___________________
Signature: _______________________________ Date: //______

Reviewed by Supervisor/Head: ________________________________
Signature: _______________________________ Date: //______

Template No.: T238 Template Title: Relic Movement Authorisation (Within Site / Between Sites)

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T238

Template Title: Relic Movement Authorisation (Within Site / Between Sites)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T227 (Chronology), T229 (Evidence Index), T231 (Actions Tracker), T232 (Risk Sheet), T234 (Key & Access), T236 (Security Incident), T237 (Emergency Plan), Confidentiality & Access Policy

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Purpose and strict rule

Purpose: to approve and record any movement of relics or sacred containers.

Strict rule (tick):

No relic movement without written authorisation. [ ]
Do not share route, timing, or storage location with the public. [ ]
Use two-person rule for handling and witnessing. [ ]

Linked conflict Case ID (if any): ___________________________
Movement Ref No. (Office use): RM-__________

B) Movement request (what is planned)

B1) Movement type (tick one):

Within site (room to room) [ ]
Between sites (building to building / city to city) [ ]

B2) Planned date: //______
Planned start time: ______ Planned end time: ______

B3) From location (do not write too much detail if sensitive):
Site/building/area label: _____________________________________________

B4) To location (use approved label only):
Site/building/area label: _____________________________________________

B5) Reason for movement (tick):
Emergency safety [ ] Conservation work [ ] Security upgrade [ ] Religious ceremony [ ]
Scientific verification (approved) [ ] Storage change (approved) [ ] Other: ___________

Reason notes (2–4 lines):

C) Items to be moved (use inventory IDs, not public names)

(Attach a separate list if many items.)

Item No.	Relic / container ID	Description (short, neutral)	Current storage label	Condition before move (tick)	Photo needed?	Notes
1	__________	__________________	__________	Normal [ ] Concern [ ]	Yes [ ] No [ ]	______
2	__________	__________________	__________	Normal [ ] Concern [ ]	Yes [ ] No [ ]	______

Pre-move condition check done by authorised custodian? Yes [ ] No [ ]
Checked by (role): ____________________ Date/time: //____ ____

D) Risk check (must be completed)

D1) T232 Risk Sheet updated within last 7 days? Yes [ ] No [ ]
Current risk level: Low [ ] Med [ ] High [ ] Critical [ ]

D2) Key risks for this move (tick):
Crowd risk [ ] Theft risk [ ] Threat/harassment risk [ ] Media/rumour risk [ ]
Weather risk [ ] Vehicle risk [ ] Staff shortage [ ] Other: ___________

Risk notes (2–4 lines):

E) Handling and packing plan (simple, safe)

E1) Handling rules (tick):
Gloves used (if needed) [ ] Clean cloth/padding [ ] No unnecessary opening [ ]
Two-person handling [ ] Quiet area used [ ] No public viewing [ ]

E2) Container/packing method:
Original container [ ] Secondary protective box [ ] Sealed bag/label [ ] Other: ______
Label text format used (date/time + RM number + item ID) Yes [ ] No [ ]

E3) Photos taken (minimum needed, internal only): Yes [ ] No [ ]
If Yes, Evidence ID(s) (log in T229): _________________________________

F) Security and route control

F1) Movement escort team (roles only)

Relic Custodian Lead (role): ______________________________
Second witness (role): ____________________________________
Security escort (role): ___________________________________
Driver (if used) (role/code): ______________________________

F2) Route plan (tick):

Internal secure path planned [ ]
Public areas avoided [ ]
Time kept confidential [ ]
Backup route/plan exists (if between sites) [ ]

F3) Vehicle use (if between sites)
Vehicle type/ID label: __________________________
Vehicle checked before use? Yes [ ] No [ ]
Parking/loading area controlled? Yes [ ] No [ ]

G) Authorisation (must be signed before movement)

Approved by (tick all required):

Relic Custodian / Head Custodian [ ] Name/Role: __________________ Signature: ______ Date: //____
Security Lead [ ] Name/Role: _____________________________ Signature: ______ Date: //____
Unit Head / Director (or Board if high risk) [ ] Name/Role: __________ Signature: ______ Date: //____

Special note: If risk is High/Critical, Board approval required. Board approval attached? Yes [ ] No [ ]

Conditions of approval (1–3 lines):

H) Movement log (fill during the move)

Start time (actual): ______ Start date: //____
End time (actual): ________ End date: //____

H1) Departure checklist (tick)
Keys/access prepared (T234) [ ] Storage secured after removal [ ]
Items counted before departure [ ] Witness present [ ] Area CCTV noted (if used) [ ]

H2) Arrival checklist (tick)
Destination secure and ready [ ] Lock/keys available [ ]
Items counted on arrival [ ] Witness present [ ] Storage secured after placement [ ]

H3) Issues during movement
Any delay / unusual event / security concern? Yes [ ] No [ ]
If Yes, describe (facts only, 3–6 lines):

Action taken: _________________________________________________________
Security incident form needed (T236)? Yes [ ] No [ ]

I) Post-move condition check (must be done)

Condition after move (tick): Normal [ ] Concern [ ] Damage suspected [ ]
Checked by (role): ____________________ Date/time: //____ ____

Short notes (2–4 lines):

If concern/damage suspected:

Inform Security Lead [ ]
Inform Unit Head/Board [ ]
Log evidence in T229 [ ]
Start T236 Security Incident [ ]
Start conservation action (if needed) [ ]

J) Records update (tick when completed)

Update T227 Chronology [ ] Update T231 Actions [ ] Update T234 Key log [ ]
Update inventory/register (local system) [ ] File this RM form in case folder [ ]
Confidentiality level confirmed (T246 if needed) [ ]

K) Sign-off (movement completed)

Custodian Lead (Name): __________________ Role: __________________ Signature: __________ Date: //____
Second witness (Name): __________________ Role: __________________ Signature: __________ Date: //____
Security escort (Name): _________________ Role: __________________ Signature: __________ Date: //____

Reviewed by Supervisor/Head (Name): ______________________________ Signature: __________ Date: //____

Template No.: T237 Template Title: Emergency Relic Protection Plan (Fire / Flood / Unrest) + Salvage Checklist

THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T237

Template Title: Emergency Relic Protection Plan (Fire / Flood / Unrest) + Salvage Checklist

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T232 (Risk Sheet), T234 (Key & Access), T235 (VIP/Visitor Access), T236 (Security Incident), T238 (Relic Movement Authorisation), T229 (Evidence Index), Confidentiality & Access Policy

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Purpose and scope

Purpose: protect relics, people, and sacred areas during emergencies.
Scope (tick): Fire [ ] Flood/Water [ ] Earthquake [ ] Unrest/Crowd [ ] Threat [ ] Power failure [ ] Other: ______

Site/Building: __________________________ Relic area(s): __________________________
Plan version: ______ Last review date: //______ Next review: //______

B) Emergency activation (when to use this plan)

Activate this plan if any box is ticked:

Fire/smoke detected [ ]
Water rising / leak near relic area [ ]
Forced entry / active security threat [ ]
Large crowd pressure / unrest risk [ ]
Structural damage risk (quake/crack) [ ]
Order to evacuate by authorities [ ]
Relic safety is uncertain [ ]

Time activated: : on //______
Activated by (role): _______________________

C) Roles and command (who does what)

Incident Lead (role): _______________________ Phone/Radio: _____________
Relic Custodian Lead (role): __________________ Phone/Radio: _____________
Security Lead (role): ________________________ Phone/Radio: _____________
Safety/First Aid Lead (role): _________________ Phone/Radio: _____________
Records/Evidence Lead (role): ________________ Phone/Radio: _____________

Rule: Only authorised roles may enter relic storage or move relics.

D) Priority order (simple)

Protect people (no panic, clear exit).
Protect relics (secure, authorised actions only).
Protect records/evidence (logs, keys, CCTV notes).
Protect building (when safe to do so).

E) Immediate actions (first 0–15 minutes)

Tick what was done:

Sound alarm / notify staff [ ]
Call emergency services / authorities (as required) [ ]
Stop public entry / close sensitive areas [ ]
Move visitors/staff to safe area [ ]
Lock down relic area if safe [ ]
Bring emergency kit to staging point [ ]
Start incident log in T236 [ ]
Update risk level in T232 [ ]

Short note (facts only, 3–6 lines):

F) Relic protection decision (move or shelter-in-place)

F1) Choose one main approach (tick)

Shelter-in-place (do not move relic): safer to keep relic secured inside. [ ]
Emergency move (authorised): relic must be moved to safer secure location. [ ]

Reason (1–3 lines):

F2) Authorisation (required for any movement)

Relic movement authorised? Yes [ ] No [ ]
If Yes, use T238 Relic Movement Authorisation and write Movement Ref No.: ___________

G) Emergency kit checklist (prepare and check)

Kit location: ___________________________ Checked date: //______

Tick items available:

Clean gloves (2–3 pairs) [ ]
Clean cloth / soft padding [ ]
Sealable bags / containers (clean) [ ]
Labels + marker pen [ ]
Flashlight [ ]
Basic tool (small) [ ]
Zip ties / tape [ ]
Copy of key contacts list (restricted) [ ]
Copy of relic handling rules (restricted) [ ]
Camera/phone for documentation (approved) [ ]
Other: __________________________________ [ ]

H) Salvage checklist (if relic area is threatened)

Important rule: Do not rush. Use calm, clear steps.

H1) Before entering sensitive area

Entry approved by Incident Lead [ ]
Two-person rule (2 authorised roles present) [ ]
PPE/safety check done [ ]
Path is safe (no smoke/water/crowd danger) [ ]

H2) If shelter-in-place (no move)

Tick actions:

Close and secure doors [ ]
Check locks/cases (do not over-handle) [ ]
Raise items off floor (flood risk) [ ]
Cover from dust/water (safe materials only) [ ]
Restrict keys/access (log in T234) [ ]
Notes: _______________________________________________________________

H3) If emergency move (only if authorised)

Tick actions in order:

Photograph condition (minimum needed) [ ] Evidence ID: __________ (log in T229)
Prepare clean padding/container [ ]
Lift/handle with care (no unnecessary touching) [ ]
Seal container and label (date/time, case ID) [ ]
Escort with two authorised roles [ ]
Move to approved safe location [ ] Location label: __________________
Log start/end times [ ]
Confirm secure storage locked [ ]
Update T238, T234, and T227 timeline [ ]

I) Emergency locations (pre-approved)

I1) Staging point (meet here first)

Staging point: _________________________________________________

I2) Temporary secure storage (pre-approved)

Primary safe storage: ___________________________________________
Backup safe storage: ____________________________________________

Access rule: only authorised roles; record every entry (T234).

J) Communication control (avoid panic and rumours)

Spokesperson (role): __________________________
Public statement allowed now? Yes [ ] No [ ] Board only [ ]

Tick rules:

One message, one voice (no mixed messages) [ ]
Do not share relic location or security details [ ]
Keep words calm, factual, short [ ]
Record all key calls/messages (T233 + T227) [ ]

K) After-action steps (when safe)

Tick what was completed:

People accounted for [ ]
Area secured [ ]
Relic status confirmed (safe / moved / unknown) [ ]
Incident record completed (T236) [ ]
Evidence indexed (T229) [ ]
Actions plan updated (T231) [ ]
Repairs/maintenance requested [ ]
Staff wellbeing check done [ ]

Short outcome summary (5–8 lines):

L) Drill and review (for readiness)

Last drill date: //______ Type: Fire [ ] Flood [ ] Unrest [ ] Other: ____
Main gap found (1–2 lines): __________________________________________
Fix action created in T231? Yes [ ] No [ ] Action ID(s): ________________

M) Sign-off

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Reviewed by Security Lead: ___________________ Signature: _____________ Date: //______

Approved by (Supervisor/Head): _______________ Signature: _____________ Date: //______

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Sunday, December 14, 2025

A) Audit scope and period

B) Summary dashboard (quick results)

C) Case and incident overview (numbers only)

D) Governance and decision-making checks

E) Security controls audit

E1) Key & access control (T234)

E2) Secure storage inspection (T239)

E3) Visitor/VIP control (T235)

E4) Event crowd safety (T240)

F) Verification and misinformation control

G) Emergency readiness (drills and plans)

H) Staff training and wellbeing

I) Compliance check (records and filing)

J) Improvement plan (required if any “Needs fix”)

K) Board note and approval

L) Sign-off

A) Case link and purpose

B) Problem statement (simple)

C) Risk and sensitivity check

D) Verified facts (what we can safely say)

E) Key audiences (who needs trust repair)

F) Main message plan (calm + short)

G) Channels and actions (what we will do)

H) Draft public clarification (short text)

I) Community repair steps (optional, if needed)

J) Monitoring and success signs

K) Escalation (if response increases harm)

L) Filing and close-out

M) Sign-off

A) Purpose (simple)

B) Link to incident/case

C) Staff member details (use code if needed)

D) Immediate safety check

E) Wellbeing check-in (last 7 days)

F) Work impact (practical)

G) Support provided by HSWAGATA

H) Referral and external support (if needed)

I) Risk update and protection steps

J) Follow-up plan (dates + owner)

K) Confidentiality and file handling

L) Closure

M) Sign-off

A) Incident / case details

B) Purpose of this review (simple)

C) Short incident summary (facts only, 6–10 lines)

D) Timeline checkpoint (from T227)

E) What went well (keep and repeat)

F) What went wrong / gaps found (honest, not blame)

G) Root causes (simple “why” analysis)

H) Risk and impact review (update T232)

I) Lessons learned (clear statements)

J) Improvements to implement (actions + owners)

K) Policy / SOP / template updates (what must change)

L) Training and drill needs

M) Communications review (if rumours/media were involved)

N) Closure and follow-up

O) Sign-off

A) Case / file details

B) Purpose of this decision

C) Choose the access level (tick ONE main level)

Level 1: Internal only [ ]

Level 2: Restricted [ ]

Level 3: Sacred-Restricted / Sensitive [ ]

D) Reason for the chosen level (facts only, 3–8 lines)

E) What must NOT be shared (tick all that apply)

F) Who may access (roles only)

G) Storage and handling rules (tick)

G1) Storage type

G2) Handling rules

H) Sharing permission (internal/external)

H1) Internal sharing

H2) External sharing (media / public / other parties)

I) Time limit and review

J) If there is a breach (mistake sharing)

K) Sign-off