THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T141
Template Title: Vow Renewal Ceremony Record
Related Research Case IDs / Cluster: Cluster B – Non-Human Guardians & Vocation (Cases 11–20)
Linked Templates / Policies: T129 (Guardianship Vow Ceremony Record), T135 (Guardianship Ethics Pledge), T133 (Mentor–Mentee Assignment Form), Institutional Policies for Relic Stewardship
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________
Office / Unit: _______________________________________
Country / Location: _________________________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
SECTION 1 – CEREMONY DATE, PLACE & CONTEXT
1.1 Basic ceremony details
-
Date of vow renewal ceremony: ____ / ____ / ______
-
Day of week: __________________________
-
Time (start–end): _____________________
-
Main site (temple / museum complex):
-
Hall / shrine / room name:
-
City / Country: _________________________________
1.2 Type and frequency of renewal
This ceremony is:
[ ] Annual vow renewal (usual practice)
[ ] Special renewal (after change of role or event)
[ ] Group renewal for all current custodians
[ ] Renewal only for some custodians (note in Section 2)
[ ] Other: _________________________________________
1.3 Linked original vow
-
Original guardianship vow recorded in:
[ ] T129 file code: ______________________________
[ ] Other vow document (describe): _______________ -
Year of first guardianship vow: ______
SECTION 2 – ATTENDEES
2.1 Custodians renewing vows
(Use table; attach extra page if needed.)
| No. | Full Name | Dharma / Monastic Name (if any) | Status (Monk / Nun / Lay) | Role (Core / Assistant / Trainee / Other) | Present (Y/N) |
|---|---|---|---|---|---|
| 1 | |||||
| 2 | |||||
| 3 | |||||
| 4 | |||||
| 5 | |||||
| 6 |
2.2 Monastic and official attendees
-
Presiding spiritual teacher / preceptor:
Name: __________________________ Status: __________ -
HSWAGATA official in charge (if different):
Name: __________________________ Role: ____________
Other key attendees (short list only):
-
Name: ____________________ Role: __________________
-
Name: ____________________ Role: __________________
-
Name: ____________________ Role: __________________
SECTION 3 – CEREMONY OUTLINE
3.1 Short description of ceremony flow
(3–8 lines, simple words.)
What happened in this vow renewal ceremony?
3.2 Main rituals used (tick and note)
[ ] Short pūjā (offerings of flowers, lamps, incense)
[ ] Vandana / Tisarana / Pañcasīla
[ ] Special paritta chants: __________________________
[ ] Silent meditation period
[ ] Reading of standard guardianship vow text
[ ] Reading of HSWAGATA ethics points (T135)
[ ] Short Dhamma talk
[ ] Sharing of merits / closing chant
[ ] Other: __________________________________________
3.3 Relic area used
The vow renewal took place:
[ ] In front of main Buddha Tooth Relic shrine
[ ] In a nearby hall (relics present in same building)
[ ] In another hall (relics not present)
[ ] Other: __________________________________________
Internal relic ID / code (if used): ___________________
SECTION 4 – MAIN MESSAGE & VOW RENEWAL CONTENT
4.1 Core message of the ceremony
In simple words, what was the main message given to the custodians?
(For example: renew non-greed, non-violence, care for relics and people, humility about guardians.)
4.2 Renewal of original vow
How was the original vow renewed? (tick)
[ ] Full standard vow (same as in T129) recited together
[ ] Short form summary read aloud and agreed
[ ] Each custodian read or recited their own vow
[ ] Mixed method (explain): __________________________
4.3 Key points repeated or added
Tick the key promises that were clearly repeated or highlighted:
[ ] Non-greed and non-corruption (gifts, money, power)
[ ] Honesty and transparency about relic matters
[ ] Non-violence and respect for all beings
[ ] Care for relics and sacred spaces (no neglect)
[ ] Humility about visions, dreams, and guardians
[ ] Obedience to law and HSWAGATA policies
[ ] Care for personal wellbeing and rest
[ ] Other point(s): _________________________________
4.4 Any changes or clarifications to previous vow
Were there any changes to the guardianship vow text or practice?
[ ] No – same vow as before
[ ] Yes – small wording change (note below)
[ ] Yes – added new clause(s)
[ ] Yes – removed clause(s)
Short note on changes (simple, factual):
SECTION 5 – REFLECTIONS FROM CUSTODIANS
(Optional short notes; not a full report.)
5.1 Shared reflection
Did any custodian share a short reflection during or after the ceremony?
[ ] No formal sharing
[ ] Yes – brief points (no long detail):
5.2 General feeling in the group
Overall, the group mood seemed:
[ ] Peaceful and steady
[ ] Grateful and renewed
[ ] Mixed (some tired, some uplifted)
[ ] Heavy / worried
[ ] Other: __________________________________________
Short comment:
SECTION 6 – NEXT REVIEW & FOLLOW-UP
6.1 Next planned vow renewal
The next planned vow renewal ceremony is:
Date: ____ / ____ / ______ (approx. month / year is ok)
[ ] Same time next year
[ ] At end of current appointment period
[ ] Linked to special holy day (name): ________________
[ ] To be decided later
6.2 Individual reviews
Will there be any individual follow-up for specific custodians?
[ ] No – normal yearly review only
[ ] Yes – some custodians will have extra review or support
If “Yes”, please tick and note:
[ ] Extra mentoring (T133)
[ ] Practice & precepts review (T134)
[ ] Wellbeing check-in (T136)
[ ] Role / duty change discussion
[ ] Other: __________________________________________
Short note (no sensitive detail; just what is planned):
6.3 Policy or training follow-up
Did this renewal show any need to:
[ ] Update training for new custodians
[ ] Repeat teaching on ethics and gifts (T135)
[ ] Adjust duty roster to protect rest (T130)
[ ] Offer group retreat / reflection time
[ ] Review any policy on relic care
[ ] No special follow-up needed
Brief description:
SECTION 7 – SIGN-OFF & ARCHIVING
7.1 Ceremony leader / recorder
Name: _______________________________________________
Role: _______________________________________________
I confirm that this record is a simple, honest picture of the vow renewal ceremony.
Signature: ___________________________
Date: ____ / ____ / ______
7.2 Supervisor / Siridantamahāpālaka (if required)
Name: _______________________________________________
Role: _______________________________________________
Comments (optional):
Signature: ___________________________
Date: ____ / ____ / ______
7.3 Archiving
-
Physical file code / folder: _________________________
-
Digital archive path / ID: __________________________
Linked records (tick):
[ ] T129 – Guardianship Vow Ceremony Record (original vow)
[ ] T135 – Guardianship Ethics Pledge Form
[ ] T133 – Mentor–Mentee Assignment Form
[ ] T134 – Individual Practice & Precepts Review Sheet
[ ] T136 – Wellbeing & Burnout Check-In Form
[ ] Other: ___________________________________________
