THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION PRIVATE MUSEUM
FOR INTERNAL USE ONLY
Template No.: T093
Template Title: TK-093 Staff Accused Unfairly (F/H) — HR Notes — Fair Investigation Protocol
Linked Templates / Policies:
TK-068 Community Conflict / TK-069 Audit Trigger / TK-086 Incident Response / T69 Duty of Care & Well-Being / Institutional Code of Conduct
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
Fields (TK-093 Body)
1) Case Identification
1.1 Case title: _______________________________________________
1.2 Date accusation received: ____ / ____ / ______
1.3 Accusation source (tick):
Anonymous [ ] Named individual [ ] Group [ ] Social media [ ] Internal report [ ] Other [ ]
1.4 Current status (tick):
Intake recorded [ ] Preliminary review [ ] Investigation ongoing [ ] Cleared [ ] Corrective action [ ] Closed [ ]
2) Staff Member Information
2.1 Staff / monk / volunteer name: _____________________________
2.2 Role / position: __________________________________________
2.3 Department / unit: _______________________________________
2.4 Employment status during review:
Active duty [ ] Temporary reassignment (non-punitive) [ ] Leave (supportive) [ ]
3) Summary of Accusation (Facts Only)
3.1 What is alleged (short, neutral description):
3.2 Area involved (tick):
Money handling [ ] Relic access [ ] Conduct/behavior [ ] Speech/media [ ] Other [ ]
3.3 Is there direct evidence attached? Yes [ ] No [ ]
If yes, list briefly: _________________________________________
4) Initial Fairness & Risk Check (F/H)
Tick YES or NO:
Accusation is vague or rumor-based? Yes [ ] No [ ]
Accusation made publicly without proof? Yes [ ] No [ ]
Risk of harm to staff dignity or safety? Yes [ ] No [ ]
Risk of institutional reputation harm? Yes [ ] No [ ]
If YES to staff safety risk → provide support and limit exposure immediately.
5) HR NOTES (Confidential)
5.1 Intake Notes (Neutral)
5.2 Support Measures for Staff
Tick all that apply:
Private briefing given [ ]
Emotional / well-being support offered [ ]
Clear statement of presumption of fairness explained [ ]
Contact person assigned: _________________________________
6) FAIR INVESTIGATION PROTOCOL (MANDATORY)
6.1 Core Principles
Presumption of fairness (not guilt)
No punishment without proof
Confidentiality and respect
Right to be heard
No retaliation or pressure
6.2 Investigation Steps (Follow in Order)
Record accusation using TK-093
Assess if investigation is needed (not every complaint requires full investigation)
Inform staff member calmly and privately
Collect facts and evidence (not opinions)
Interview relevant persons separately
Allow staff response and clarification
Review findings against policy and facts
Decide outcome and record reasons
Close case with written note
6.3 Prohibited Actions
Public discussion or gossip
Immediate blame or punishment
Forced confession or pressure
Sharing unverified claims
Media response without approval
7) Evidence & Interview Log
Use one line per item.
| Date | Type (doc/interview/etc.) | Person involved | Key factual note | Logged by |
|---|---|---|---|---|
8) Findings Assessment
8.1 Evidence supports accusation?
Yes [ ] Partly [ ] No [ ]
8.2 Nature of finding (tick one):
Accusation unfounded [ ]
Misunderstanding / rumor [ ]
Process weakness (no misconduct) [ ]
Minor issue (training needed) [ ]
Misconduct confirmed [ ]
8.3 Short reasoning (facts only):
9) Outcome & Restoration (H Lens)
Choose actions:
Staff formally cleared [ ]
Written clarification placed on file [ ]
Public correction issued (if public harm) [ ]
Apology or restoration step offered [ ]
Process improvement (policy/training) [ ]
Disciplinary action (only if proven) [ ]
Notes:
10) Communication Rule
One spokesperson only [ ] Name/role: __________________
Staff dignity protected in all messages [ ]
No disclosure beyond “case reviewed and closed” unless approved [ ]
11) Closure
11.1 Date closed: ____ / ____ / ______
11.2 Closure status:
Cleared [ ] Corrected [ ] Escalated [ ] Unresolved (with reason) [ ]
Final note (short):
12) Sign-Off
Prepared by: ________________________ Signature: ____________
HR / Reviewer: ______________________ Signature: ____________
Approved by (if required): ___________ Signature: ____________
Date: ____ / ____ / ______
