T123 Template Title: TK-123 Earthquake Evacuation + Relic Safety (C/G) — Drills — Evacuation + Relic Protocol
THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION PRIVATE MUSEUM
FOR INTERNAL USE ONLY
Template No.: T123
Template Title: TK-123 Earthquake Evacuation + Relic Safety (C/G) — Drills — Evacuation + Relic Protocol
Related Research Case IDs / Cluster:
Cluster C (Institution-Building & Preparedness) / Cluster G (MCU Neglect & Relic Loss)
Linked Templates / Policies:
T31 Chain-of-Custody Log / TK-086 Fast Incident Response / T69 Duty of Care & Well-Being / Security & Facilities SOPs
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
Fields (TK-123 Body)
1) Site Identification
1.1 Building / site name: ______________________________________
1.2 Floor(s) covered: _________________________________________
1.3 Primary evacuation routes identified? Yes [ ] No [ ]
1.4 Assembly point(s) defined? Yes [ ] No [ ]
1.5 Last structural safety review date (if any): ____ / ____ / ______
2) Relic Risk Classification (Before Any Drill or Event)
List only items that need special handling during earthquakes.
| Item ID | Item Type | Access Level (Public/Restricted/Sacred) | Normal Location | Priority (1–3) |
|---|---|---|---|---|
Priority guide:
1 = Life safety first; relic secured in place
2 = Portable sacred item (if safe)
3 = Non-portable / display fixtures (do not move)
3) EARTHQUAKE RESPONSE PROTOCOL (MANDATORY)
3.1 During Earthquake (Shaking)
Do not run. Do not grab relics.
Drop, cover, and hold on [ ]
Move away from glass, shelves, and hanging items [ ]
If in a gallery: guide visitors to safe cover [ ]
3.2 Immediate After Shaking Stops (First 5 Minutes)
Check for injuries; give first aid if trained [ ]
Evacuate calmly via marked routes [ ]
Do not re-enter without clearance [ ]
Roll call at assembly point [ ]
4) EVACUATION + RELIC SAFETY RULES (C/G)
4.1 Life Over Objects (Non-Negotiable)
Human life comes first.
Relics are not carried out during active evacuation unless:
Pre-approved as portable Priority 2, and
Area is declared safe by the incident lead.
4.2 Securing Relics In Place (If Safe)
Lock cases (if designed to lock) [ ]
Lower vibration dampers / close mounts (if applicable) [ ]
Cut power to display lighting if instructed [ ]
4.3 Post-Evacuation Access
Only authorized custodians may re-enter [ ]
Use two-person rule for any relic handling [ ]
Log all checks in Chain-of-Custody (T31) [ ]
5) FAST DAMAGE & LOSS CHECK (After Clearance)
Complete within 24 hours.
5.1 Structural damage observed? Yes [ ] No [ ]
5.2 Display cases damaged? Yes [ ] No [ ]
5.3 Any item moved, fallen, or missing? Yes [ ] No [ ]
If Yes, open TK-086 immediately.
Notes (facts only):
6) DRILLS PROGRAM (MANDATORY)
6.1 Drill Schedule
Frequency: Every ___ months
Next drill date: ____ / ____ / ______
6.2 Drill Scope (Tick)
Staff only [ ] Staff + volunteers [ ] Staff + visitors (announced) [ ]
6.3 Roles During Drill
Incident Lead: __________________________
Safety Warden(s): _______________________
Relic Custodian Lead (post-clearance only): __________________
6.4 Drill Checklist
Alarm / signal understood [ ]
Evacuation routes clear [ ]
Assembly roll call completed [ ]
Relic priority list reviewed [ ]
Communication worked (radio/phone) [ ]
7) Drill Evaluation Notes
7.1 What worked well:
7.2 Problems found:
7.3 Improvements needed (assign owner & date):
8) TRAINING & AWARENESS (G)
New staff briefed within first week [ ]
Annual refresher completed [ ]
Simple posters placed in back-of-house areas [ ]
9) COMMUNICATION RULE (Prevent Harm)
One spokesperson only [ ] Name/role: __________________
No speculation to media or public [ ]
Public message (if any) approved by leadership [ ]
10) CLOSURE & UPDATE
10.1 Protocol reviewed/updated date: ____ / ____ / ______
10.2 Linked incidents opened? Yes [ ] No [ ]
If yes, list refs: ___________________________________________
11) SIGN-OFF
Prepared by: ________________________ Signature: ____________
Reviewed by (Safety/Security): __________________ Signature: ____________
Approved by: ________________________ Signature: ____________
Date: ____ / ____ / ______