THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T-TK003
Template Title: Credential Check SOP (Claimed “Expert” Status Without Proof)
Related Research Case IDs / Cluster: TK-003 / Cluster E (Science, Testing, Misinformation)
Linked Templates / Policies: T-TK001 ID Verification Checklist; T-TK002 High-Risk Visitor Protocol; Data Protection & Confidentiality Policy; Conflict of Interest (COI) Disclosure Form; Testing Request SOP; Media & Public Statement SOP; Access Control Policy; No-Gift Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose
This SOP checks any person who claims to be an “expert” (scientist, doctor, professor, conservator, government officer, or “official advisor”) but does not show clear proof.
Goal:
Protect relics and truth.
Reduce misinformation and conflict.
Stop unsafe testing, false letters, or fake authority.
2) When to use this SOP
Use this SOP if a person:
Claims expert status and asks for special access, testing, or authority.
Brings “lab results” or “official letters” but proof is unclear.
Wants HSWAGATA to publish or confirm a claim.
Wants to handle relics, enter restricted areas, or lead a test.
3) Key rule (simple)
No verification = no expert role.
If not verified, the person may still visit as a normal visitor (public area only), under T-TK002.
4) Definitions (simple)
Expert (for HSWAGATA): A person with verified training and a real institution link, who agrees to HSWAGATA rules.
Credential: Proof like a degree, license, job appointment, or official research role.
Verification: Checking with the real institution using a public contact method.
5) Roles and responsibilities
Credential Check Lead (name/role): __________________________
Second Checker (required): _________________________________
Final Approver (Head/Board delegate): _______________________
Rule: Two-person review for any expert claim connected to relic access/testing.
6) Documents to request (minimum set)
Tick what was received:
A) Identity (must)
Photo ID checked using T-TK001 [ ] Yes [ ] No
B) Professional proof (at least 2)
CV / resume [ ]
Institution ID card [ ]
Degree certificate (copy) [ ]
Professional license (doctor/lab/engineer/etc.) [ ]
Employment letter / appointment letter [ ]
Research profile link (ORCID / university page) [ ]
Published work list (titles only) [ ]
Other: __________________________ [ ]
C) Contact proof (must)
Official email address (institution domain) [ ]
Official phone number from public website [ ]
Office address (institution) [ ]
7) Verification steps (must do at least 2)
Tick the steps completed:
Call the institution using a public official number (not the person’s number) [ ]
Email the institution’s public contact email to confirm role [ ]
Check staff directory page on the institution website [ ]
Verify license number with the proper board/registry (if relevant) [ ]
Confirm publication record (basic check: author + institution match) [ ]
Check conflicts of interest (COI) disclosure signed [ ]
Verification result:
Verified [ ] Partly verified [ ] Not verified [ ]
Notes (who confirmed, date/time, method):
8) Red flags (raise risk level)
Tick any:
Wants urgent access “today only” [ ]
Refuses to share credentials [ ]
Uses free email only (no institution email) [ ]
Institution cannot confirm their role [ ]
Credentials look edited / inconsistent [ ]
Requests private meeting or secrecy [ ]
Asks HSWAGATA to publish claims quickly [ ]
Offers gifts/money/favors [ ]
Has a history of conflict reports [ ]
Other: ____________________________________ [ ]
Risk level:
Low [ ] Medium [ ] High [ ] Critical [ ]
9) Decision and access rules
If VERIFIED
Allowed roles (tick):
Advisor (discussion only) [ ]
Research collaborator (paperwork needed) [ ]
Testing partner (only with board approval) [ ]
Access allowed:
Public area [ ] Meeting room (supervised) [ ] Restricted area (only by written approval) [ ]
If PARTLY VERIFIED
Allowed: discussion only + public area only [ ]
Not allowed: relic handling, restricted entry, testing actions, public statements [ ]
If NOT VERIFIED
Allowed: public visit only (T-TK002) [ ]
Denied: all expert roles and all special access [ ]
Incident report needed (if deception suspected) [ ] Yes [ ] No
Final decision made by: ______________________ Date: ____ / ____ / ______
Signature: _________________________________
10) Communication script (for staff)
Use calm words:
“Thank you. We must verify all expert roles to protect sacred heritage.”
“Until verification is complete, we can only offer public access.”
Do NOT say:
“You are lying.”
“We already believe you.”
“We confirm authenticity.”
11) Recordkeeping and confidentiality
All documents stored at: __________________________________
Access level: Internal [ ] Restricted [ ] Sacred-Restricted [ ]
Retention rule followed (per policy): Yes [ ] No [ ]
Attachments list:
_______________________ 2) _______________________ 3) _______________________
Filed by: _______________________ Date: ____ / ____ / ______
Reviewed by (Head/Board delegate): ______________ Date: ____ / ____ / ______
