THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T117
Template Title: SCRIPTURAL CITATION APPROVAL & FOOTNOTE SHEET
Related Research Case IDs / Cluster: ___________________________
Linked Templates / Policies: _________________________________
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________________
Office / Unit: ______________________________________________
Country / Location: _________________________________________
Confidentiality Level (tick one):
[ ] Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive
Use of this form (tick):
[ ] New case / action [ ] Follow-up [ ] Annual review [ ] Archive only
SECTION 1 – BASIC INFORMATION
1.1 Project / Document Title
(Example: “Main Gallery Labels 2026”, “Relic Testing FAQ Leaflet”.)
1.2 Type of Document (tick one)
[ ] Museum label / wall panel
[ ] Brochure / leaflet
[ ] Guide / tour script
[ ] Website / social media text
[ ] Policy / internal guidance
[ ] Academic / research output
[ ] Other: _________________________________________________
1.3 Short Description of Use
(Where will these quotations appear?)
SECTION 2 – CITATION SUMMARY TABLE
(Use one row per scriptural quote. Details in Section 3.)
| No. | Where Used (label / page / slide no.) | Short start of Quote (first few words) | Pāli Source Named? (Y/N) | Translation Checked? (Y/N) | Approved? (Y/N) |
|---|---|---|---|---|---|
| 1 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 2 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 3 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 4 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 5 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 6 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 7 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 8 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 9 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
| 10 | ______________________________________ | ______________________________________ | [ ] Y [ ] N | [ ] Y [ ] N | [ ] Y [ ] N |
(Attach extra sheets if more citations are used.)
SECTION 3 – DETAILED ENTRY FOR EACH QUOTE
(Photocopy this page for each important citation.)
3.1 Quote Number (as in table): ______
3.2 Where Is This Quote Used?
Document / exhibit name: ____________________________________
Location (page / label / slide / scene): ____________________
3.3 Full Quote Text (in use language)
(Write exactly as it will appear to visitors / readers.)
Is this:
[ ] Word-for-word quote
[ ] Short paraphrase / summary
3.4 Pāli or Canonical Source Details
Collection (tick):
[ ] Sutta Pitaka
[ ] Vinaya Pitaka
[ ] Abhidhamma Pitaka
[ ] Commentary / sub-commentary
[ ] Other: _________________________________________________
Text name (Pāli and/or English):
Book / Nikāya / Section:
Chapter / Sutta / Rule number (if known):
3.5 Source of the Translation
[ ] HSWAGATA internal translator
[ ] Published translation (book / edition)
[ ] Trusted website / digital source
[ ] Other: _________________________________________________
If published:
-
Translator name: _________________________________________
-
Book / publication: ______________________________________
-
Year (if known): ______
3.6 Translation Check – Notes
Does the English (or local language) text match the meaning of the Pāli?
[ ] Yes – same meaning, only small language changes
[ ] Mostly – small changes needed for clarity
[ ] No – meaning is different; must be corrected
Short explanation:
SECTION 4 – CONTEXT & DOCTRINAL FIT
4.1 Original Context of the Quote
(What is happening in the sutta / Vinaya at that point?)
4.2 Use in HSWAGATA Context
[ ] Use is similar to original context
[ ] Use is more general, but still matches the spirit
[ ] Use is far from original context – needs clear note
Short explanation:
4.3 Risk of Misunderstanding
[ ] Very low – simple and clear text
[ ] Medium – some terms may confuse visitors
[ ] High – could be misunderstood or misused
If medium or high, write risk:
4.4 Extra Explanation Needed?
[ ] No – quote can stand alone
[ ] Yes – short explanation or footnote needed
If Yes, draft explanation or footnote text:
SECTION 5 – FOOTNOTE / REFERENCE FORMAT
5.1 Standard Footnote for This Quote
(How will we show the source to visitors / readers?)
Example format:
“DN 16, Mahāparinibbāna Sutta”
“Vinaya, Mahāvagga I.23”
Write chosen format here:
5.2 Extra Information (if needed)
[ ] Explain collection (e.g. “DN = Dīgha Nikāya”)
[ ] Keep short – use in internal list only
[ ] Other: _________________________________________________
Notes:
SECTION 6 – DOCTRINAL REVIEW & APPROVAL
6.1 Reviewer Details
Name: _______________________________________________________
Role / Position: ___________________________________________
6.2 Review Checklist (tick)
[ ] Quote matches core Buddhist teaching (Dhamma)
[ ] Translation is correct or corrected
[ ] Context is not changed in a wrong way
[ ] Footnote / reference is clear and simple
[ ] Quote is not used to push fear, greed, or hate
[ ] Length and language are suitable for target readers
6.3 Reviewer Comments
(Write any important notes for the team.)
6.4 Approval for This Quote
[ ] Approved as written
[ ] Approved with small wording changes (see comments)
[ ] Not approved – do not use this quote in this way
Signature of reviewer: _________________________________
Date: ____ / ____ / ______
SECTION 7 – OVERALL PROJECT CHECK (OPTIONAL – AFTER ALL QUOTES)
7.1 Number of Quotes in This Project
Total number: ______
7.2 General Evaluation
[ ] Quotes are balanced (not only one book or topic)
[ ] Quotes support key themes of HSWAGATA (faith, peace, ethics)
[ ] No quote is repeated too many times
[ ] Difficult quotes have enough explanation
Short summary:
7.3 Suggestions for Future Work
SECTION 8 – ARCHIVE & REFERENCE
8.1 Archive Code / Digital Folder Path
8.2 Linked Documents
[ ] Full script / text file
[ ] Translation files or notes
[ ] Sutta / Vinaya PDF or scans
[ ] Doctrinal notes for this project
[ ] Other: _________________________________________________
8.3 Next Review Date
This citation sheet should be reviewed:
[ ] When text or labels are updated
[ ] In 3 years
[ ] On this date: ____ / ____ / ______
Notes for next reviewer:
END OF FORM – T117 SCRIPTURAL CITATION APPROVAL & FOOTNOTE SHEET
