THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T119
Template Title: THEOLOGICAL APPROVAL FOR RELIC LOANS / TOURS
Related Research Case IDs / Cluster: ___________________________
Linked Templates / Policies: _________________________________
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________________
Office / Unit: ______________________________________________
Country / Location: _________________________________________
Confidentiality Level (tick one):
[ ] Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive
Use of this form (tick):
[ ] New case / action [ ] Follow-up [ ] Annual review [ ] Archive only
SECTION 1 – BASIC RELIC & TOUR INFORMATION
1.1 Relic ID / Code
1.2 Relic Name / Short Description
(Example: “Main Buddha Tooth Relic”, “Crystal Sarīra from Stupa X”.)
1.3 Type of Relic
[ ] Sarīra (body relic)
[ ] Paribhoga (used by Buddha / disciple)
[ ] Uddesika (symbolic / representative)
[ ] Other: _________________________________________________
1.4 Current Normal Location in HSWAGATA
[ ] Main tooth relic hall
[ ] Other relic room / gallery _____________________________
[ ] Storage / vault
[ ] Other: _________________________________________________
SECTION 2 – HOST & TOUR DETAILS
2.1 Host Organisation
Name of host temple / museum / institution:
Type of host:
[ ] Temple / monastery
[ ] Museum / gallery
[ ] University / school
[ ] Community centre
[ ] Other: _________________________________________________
Country / city: ____________________________________________
2.2 Contact Person at Host
Name: _______________________________________________________
Role / Position: ___________________________________________
Phone / email: _____________________________________________
2.3 Purpose of Loan / Tour
(Short, clear statement – why is the relic traveling?)
[ ] Public veneration and faith
[ ] Teaching and education
[ ] Peace and interfaith friendship
[ ] Fundraising for agreed Dhamma / charity purpose
[ ] Special anniversary / event
[ ] Other: _________________________________________________
Short description (2–4 lines):
2.4 Dates and Route
Planned start date: ____ / ____ / ______
Planned end date: ____ / ____ / ______
Countries / cities to be visited:
SECTION 3 – DOCTRINAL & ETHICAL CHECK
3.1 Main Theological Questions
(What doctrinal issues must we check for this loan / tour?)
3.2 Respect for Relic as Sacred Trust
Does this plan show that the relic is:
[ ] Treated as sacred trust (custodianship, not private property)
[ ] Protected from use as “magic object” for power or fear
[ ] Not turned into simple “show” or entertainment
Short note:
3.3 Link to Buddhist Values
This loan / tour supports:
[ ] Faith (saddhā) in Buddha, Dhamma, Saṅgha
[ ] Non-harming and peace (ahiṃsā)
[ ] Generosity and sharing (dāna)
[ ] Wisdom and understanding (paññā)
[ ] Other values: __________________________________________
Any doctrinal concerns? (short)
SECTION 4 – CONDITIONS FOR HOST (DOCTRINAL CONDITIONS)
4.1 Behaviour & Ritual Conditions
Host agrees that:
[ ] Relic will be placed on clean and respectful shrine
[ ] No actions against basic Buddhist ethics will happen nearby
[ ] No political use of the relic event
[ ] No pressure on people to donate money in exchange for “blessings”
[ ] No sale of “fake relics” or magic items at the event
[ ] Other conditions: ______________________________________
4.2 Teaching & Information Conditions
[ ] Host will use correct, simple doctrinal explanation
[ ] Host will not claim things that are against Dhamma or Vinaya
[ ] Any miracle or dream stories will be told calmly, without pressure
[ ] Written texts / posters must be shared with HSWAGATA for review
[ ] Other: _________________________________________________
4.3 Ritual & Chanting Conditions
[ ] Chanting will be in line with Buddhist tradition
[ ] Local ritual forms are allowed if they do not break basic ethics
[ ] No harmful or frightening ritual will be done
[ ] HSWAGATA reserves right to stop ritual if not suitable
4.4 Safeguards for Mixed or Interfaith Events
[ ] Clear, respectful explanation of Buddhist view
[ ] No attack on other religions
[ ] Shared values of peace and compassion highlighted
[ ] Other safeguards: _______________________________________
SECTION 5 – RELIC HANDLING & MOVEMENT NOTES
(Detailed security and logistics are in other forms; here we note theological concerns.)
5.1 Who May Handle the Relic?
[ ] Named HSWAGATA custodians only
[ ] Host monastics under HSWAGATA guidance
[ ] Mixed team (state names / roles in attached list)
Short note:
5.2 Movement & Public Showing
[ ] Relic remains in closed reliquary at all times
[ ] Relic may be shown open only for short ritual (state conditions):
_________________________________________________________
[ ] Number of events per day is limited to avoid misuse:
Max events per day: ______
5.3 Photography & Media (Doctrinal View)
[ ] Photos allowed with respect (no flash on relic)
[ ] Photos allowed of shrine, but not close-up of relic
[ ] Photos not allowed – host to display sign and explain
[ ] Media interviews must use agreed script / messages
Short doctrinal note on media use:
SECTION 6 – RISK & PEACE ASSESSMENT
6.1 Doctrinal Risks
[ ] Wrong teachings may spread
[ ] Superstition may increase
[ ] Relic may be used as “proof” against science
[ ] Other: _________________________________________________
Short explanation:
6.2 Peace & Conflict Risks
[ ] Tension between temples / groups
[ ] Political misuse of event
[ ] Inter-national or inter-ethnic sensitivity
[ ] None known
Notes:
6.3 Mitigation (How to Reduce Risks)
SECTION 7 – FINAL THEOLOGICAL ASSESSMENT
(To be filled by doctrinal reviewer / monastic advisor.)
7.1 Reviewer Details
Name: _______________________________________________________
Role / Position: ___________________________________________
Monastery / institution (if any): __________________________
7.2 Overall Doctrinal View
[ ] The purpose and plan of this loan / tour are in line with Dhamma
[ ] The plan shows proper respect for relics as sacred trust
[ ] The event supports faith, wisdom, and peace
[ ] With conditions, risks can be made low and acceptable
[ ] The plan has serious doctrinal problems (see comments)
7.3 Summary of Key Points (3–5 lines)
7.4 Required Doctrinal Conditions
(These must be accepted by host before loan / tour.)
-
-
-
-
(optional) ______________________________________________
-
(optional) ______________________________________________
SECTION 8 – FINAL DECISION
8.1 Decision Options (tick one)
[ ] Approved – no extra conditions
– All doctrinal and ethical checks are satisfied.
[ ] Approved with conditions
– Loan / tour may go ahead if conditions in Section 7.4 are accepted and written in the MoU / agreement.
[ ] Not approved at this time
– Plan is not in line with doctrine / ethics, or risks are too high.
8.2 Reasons for Decision
(Short, clear explanation for records.)
8.3 Signatures
Doctrinal reviewer / monastic advisor:
Name: _______________________________________________________
Signature: ___________________________ Date: ____ / ____ / ______
HSWAGATA authorised signatory (Board / Director):
Name: _______________________________________________________
Role / Position: ___________________________________________
Signature: ___________________________ Date: ____ / ____ / ______
SECTION 9 – COMMUNICATION WITH HOST
9.1 Conditions & Decision Shared With Host
Date sent to host: ____ / ____ / ______
Method:
[ ] Email
[ ] Letter
[ ] Meeting (in person / online)
9.2 Host Response
[ ] Host accepts all doctrinal conditions
[ ] Host accepts some conditions, asks to discuss others
[ ] Host does not accept conditions
Short note:
SECTION 10 – ARCHIVE & LINKS
10.1 Archive Code / Digital Folder Path
10.2 Linked Documents
[ ] Relic classification form (T106)
[ ] Loan / tour MoU or contract (code: ____________________)
[ ] Security / logistics forms
[ ] Media plan / communication notes
[ ] Risk assessment forms
[ ] Other: _________________________________________________
10.3 Review Date
This approval should be reviewed:
[ ] After this tour ends
[ ] Before any new loan of this relic
[ ] On: ____ / ____ / ______
Notes for future theological reviews of relic loans:
END OF FORM – T119 THEOLOGICAL APPROVAL FOR RELIC LOANS / TOURS
