THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T131
Template Title: Night Vigil Attendance Log
Related Research Case IDs / Cluster: Cluster B – Non-Human Guardians & Vocation (Cases 11–20)
Linked Templates / Policies: T126, T127, T128, T129, T130, Security & Access Policy, Duty of Care / Wellbeing Guidelines
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________
Office / Unit: _______________________________________
Country / Location: _________________________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
SECTION 1 – NIGHT VIGIL DETAILS
1.1 Basic information
-
Date of night vigil: ____ / ____ / ______ (Day: ____________)
-
Start time: __________ (24h / am–pm)
-
End time: __________
-
Total hours (approx.): __________
1.2 Place and relics
-
Main site (temple / museum complex): ________________________
-
Hall / room name: __________________________________________
Relic area(s) included in this vigil (tick all that apply):
[ ] Main Buddha Tooth Relic Shrine
[ ] Side shrine / hall: ____________________________
[ ] Vault / secure room (prayer outside only)
[ ] Procession route / courtyard: __________________
Internal relic ID(s) / code(s) (if used):
SECTION 2 – TYPE & PURPOSE OF VIGIL
2.1 Type of vigil (tick one or more)
[ ] Regular monthly night vigil
[ ] Special holy day (e.g. full moon, Vesak)
[ ] Protection / blessing for a community or country
[ ] Response to conflict, disaster, or crisis
[ ] Private / small group vigil
[ ] Training vigil for new guardians
[ ] Other: _________________________________________
2.2 Short purpose statement
(One or two lines in simple words.)
The main purpose of this night vigil is:
SECTION 3 – ATTENDANCE LIST
Purpose: record who was present near the relics during the night.
Instructions:
-
Include core guardians, monks/nuns, lay helpers, and guests who stay inside the vigil area.
-
For large crowds, note only key persons responsible for the vigil here and record general numbers in 3.2.
3.1 Named participants
| No. | Full Name | Dharma / Monastic Name (if any) | Status (Monk/Nun/Lay) | Role (Guardian / Chanting / Support / Visitor) | Time In | Time Out | Signature / Initials |
|---|---|---|---|---|---|---|---|
| 1 | |||||||
| 2 | |||||||
| 3 | |||||||
| 4 | |||||||
| 5 | |||||||
| 6 | |||||||
| 7 | |||||||
| 8 |
(Attach extra sheet if needed.)
3.2 General numbers (if many lay visitors come and go)
-
Estimated number of lay participants during the night: ______
-
Peak number at one time (approx.): ______
-
Any large group (school, tour, association)?
[ ] No [ ] Yes – name / type: _________________________
SECTION 4 – GUARDIANSHIP SHIFTS DURING VIGIL
(Short version; full day roster is in T130 if needed.)
4.1 Key guardians on duty
| Time Slot (From–To) | Area (Shrine / Door / Hall) | Guardian Name(s) | Notes (e.g. calm, busy, tired, change of duty) |
|---|---|---|---|
4.2 Rest and wellbeing
-
Were guardians able to take short rest breaks?
[ ] Yes [ ] Partly [ ] No
Notes on wellbeing (e.g. someone very tired, unwell, or emotionally upset):
SECTION 5 – OBSERVATIONS (SPIRITUAL & PRACTICAL)
Purpose: simple notes on how the night went. Use calm language. If there is a serious incident, also fill the proper incident form.
5.1 General mood and atmosphere
During the night vigil, the overall mood was:
[ ] Very peaceful
[ ] Mostly calm
[ ] Mixed – some tension or noise
[ ] Difficult – strong disturbance or conflict
Short description (2–5 lines):
5.2 Practical observations
-
Weather (if relevant): _________________________________
-
Crowd movement:
[ ] Light [ ] Steady [ ] Heavy / crowded -
Any practical issues? (tick and give short note)
[ ] Noise from outside
[ ] Very hot / very cold
[ ] Power cut / light problem
[ ] Candle / lamp risk
[ ] Cleanliness issue
[ ] Other: __________________________________________
Short note:
5.3 Spiritual / devotional observations
(Only simple, factual words. If something is a strong “sign”, also use T128.)
-
Chanting / meditation:
[ ] Steady and focused
[ ] Mixed – some distraction
[ ] Weak / many sleepy -
Any shared sense of strong peace or uplift?
[ ] No special feeling noted
[ ] Yes – short description:
-
Any person crying, distressed, or needing special care?
[ ] No [ ] Yes – brief note (no names here):
SECTION 6 – INCIDENTS & SPECIAL EVENTS
6.1 Incidents
Was there any incident during the night?
[ ] No incidents known
[ ] Yes – minor (handled on the spot)
[ ] Yes – moderate / serious (separate report made)
Short description (1–3 lines, neutral words, no blame):
If moderate / serious, linked report code(s):
[ ] Security Incident Report code: _____________________
[ ] Health / medical report code: ______________________
[ ] Non-Human Guardian Dream / Sign Log (T128) entry no.: __
[ ] Other: _____________________________________________
6.2 Non-human guardian signs (if any)
Were there any dreams, signs, or unusual events that someone linked to guardians during this vigil?
[ ] No
[ ] Yes – logged separately in T128 (give reference):
T128 Log file / entry no.: ________________________
SECTION 7 – DUTY OFFICER SUMMARY
(To be completed by the person in charge of the vigil.)
7.1 Name and role of duty officer
-
Name: _____________________________________________
-
Role: [ ] Senior guardian [ ] Monk/Nun in charge
[ ] Security officer [ ] Other: ____________
7.2 Short summary of night vigil
(3–8 lines, simple summary of what went well and what needs care.)
7.3 Suggestions for future night vigils
-
To improve safety:
-
To improve peace and practice quality:
-
To improve wellbeing of guardians:
Signature of duty officer: ___________________
Date: ____ / ____ / ______
SECTION 8 – REVIEW & ARCHIVING
8.1 Supervisor / Siridantamahāpālaka review (if required)
-
Name: _____________________________________________
-
Date of review: ____ / ____ / ______
Comments (optional):
Signature: ____________________________
8.2 File storage
-
Physical file code / box number: ____________________
-
Digital archive path / ID: __________________________
8.3 Linked records
[ ] T130 Daily Guardianship Duty Roster (same date)
[ ] T128 Non-Human Guardian Dream / Sign Log
[ ] Security / health reports
[ ] Other: __________________________________________
