THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T158
Template Title: External Stakeholder Mapping Sheet
Related Research Case IDs / Cluster: Cluster C (Institution-Building & MoUs), Cases 21–35 (add D/E/F as needed)
Linked Templates / Policies: T157 (Partnership Proposal Evaluation), T156 (MoU Concept Note), T153 (Board Minutes), Communication Policy, Conflict-of-Interest Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose (why we map stakeholders)
This sheet helps us list and understand key external groups.
Examples: temples, labs, donors, media, state offices, universities, NGOs.
It helps us plan calm, respectful engagement and reduce risks.
2) How to rate influence and attitude (simple scale)
Influence (power to affect our work):
Low = little effect
Medium = can affect some decisions
High = can strongly affect decisions, safety, or reputation
Attitude (current feeling toward HSWAGATA):
Supportive / Positive
Neutral / Mixed
Concerned / Negative
Unknown
3) Stakeholder list (main record)
Use one line per stakeholder. If needed, add a second page.
Stakeholder #1
A) Basic info
Name of stakeholder (group/person): ________________________________
Type (tick one): Temple [ ] Lab [ ] Donor [ ] State office [ ] University [ ] Museum [ ] NGO [ ] Media [ ] Community group [ ] Other: ______
Country / City: _________________________________________________
Main contact person (name/role): _________________________________
Contact details (phone/email): ___________________________________
B) Relationship to HSWAGATA
Current relationship (tick): New [ ] Existing [ ] Past / inactive [ ] Conflict history [ ]
What do they care about most? (1–2 lines)
C) Influence + attitude
Influence: Low [ ] Medium [ ] High [ ]
Attitude: Supportive [ ] Neutral [ ] Concerned/Negative [ ] Unknown [ ]
Short reason for rating (facts only):
D) Engagement plan (what we will do)
Engagement goal (tick): Inform [ ] Consult [ ] Partner [ ] Resolve concern [ ] Monitor only [ ]
Key message (simple and respectful):
Method (tick): Meeting [ ] Call [ ] Email [ ] Letter [ ] Ceremony visit [ ] Workshop [ ] MoU talk [ ] Other: ______
Frequency: One-time [ ] Monthly [ ] Quarterly [ ] Yearly [ ] As needed [ ]
HSWAGATA owner (name/role): ____________________________________
Next action + date: __________________________________ //____
E) Risks and notes
Risk type (tick): Security [ ] Legal [ ] Misinformation [ ] Donation ethics [ ] Conflict [ ] Reputation [ ] Other: ______
Risk level: Low [ ] Medium [ ] High [ ]
Risk notes (short, careful): ______________________________________
Do we need Sacred-Restricted handling? Yes [ ] No [ ]
Stakeholder #2
(Repeat the same fields above.)
Stakeholder #3
(Repeat.)
(Add more as needed.)
4) Quick map (optional summary)
Tick one box for each key stakeholder (you can write names inside).
A) Influence vs Attitude grid
High influence
Supportive: ______________________________________________
Neutral: _________________________________________________
Concerned/Negative: ______________________________________
Unknown: ________________________________________________
Medium influence
Supportive: ______________________________________________
Neutral: _________________________________________________
Concerned/Negative: ______________________________________
Unknown: ________________________________________________
Low influence
Supportive: ______________________________________________
Neutral: _________________________________________________
Concerned/Negative: ______________________________________
Unknown: ________________________________________________
5) Priority list (who we engage first)
Top 5 stakeholders to engage in the next 90 days:
____________________________ Why: ______________________________
____________________________ Why: ______________________________
____________________________ Why: ______________________________
____________________________ Why: ______________________________
____________________________ Why: ______________________________
6) Review and update
Review cycle (tick): Monthly [ ] Quarterly [ ] Every 6 months [ ] Yearly [ ] After an incident [ ]
Next review date: ____ / ____ / ______
Reviewer (name/role): _____________________________________________
7) Signatures and filing
Prepared by (name/role): _______________________ Signature: __________ Date: //____
Checked by (Director / Governance): ______________ Signature: __________ Date: //____
File location (cabinet/folder + digital path): __________________________
Document version / code: ____________________ Effective date: //____
