THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T166
Template Title: Staff & Volunteer Induction Checklist
Related Research Case IDs / Cluster: Cluster C (Institution-Building & MoUs) (also link if relevant: D/E/F/G for donations, science, conflict, neglect prevention)
Linked Templates / Policies: T162 (SOP Cover Sheet), T165 (Internal Memo), Relic Access & Safeguarding Policy, HR Rules/Code of Conduct, Fire Safety Plan, Data/Records Rules
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Person details
Full name: ______________________________________________
Role (tick): Staff [ ] Volunteer [ ] Intern [ ] Contractor [ ]
Unit / Department: _______________________________________
Start date: ____ / ____ / ______
Supervisor (name/role): __________________________________
Work location/site: ______________________________________
ID / badge issued? Yes [ ] No [ ] Date: //____
2) Induction tracking (how to mark)
For each topic, tick: Done / Not done / Not needed and write the date + trainer.
Columns: Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer/Officer: __________ Notes: ________
3) Core induction topics checklist
A) Welcome and role basics
Museum mission and values (peace, respect, truthfulness)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Tour of site (work areas, staff areas, restricted areas)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Job/role description explained (tasks, boundaries, reporting line)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Working hours, attendance, leave/request process
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
B) Safeguarding and relic care (must-do)
Safeguarding rules (respect, no harm, visitor safety, reporting concerns)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Relic dignity and conduct (no jokes, no disrespect, calm speech)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Relic access levels (who can enter restricted spaces; escort rules)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Handling rules (no touching unless authorised; gloves/tools if authorised)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Photography/media rules (no photos in restricted areas; approvals)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Incident reporting for safeguarding or relic risk (who to tell, how fast)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
C) HR rules and workplace conduct
Code of conduct (honesty, respectful speech, no harassment, no gifts for favour)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Conflict of interest (declare links to donors/partners/suppliers)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Anti-bribery / donations handling basics (no private taking of donations)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Complaint process (how to raise issues safely)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Staff/volunteer file completed (ID copy if needed, emergency contact)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
D) Fire safety and emergency readiness (must-do)
Fire exits and assembly point shown
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Alarm sounds and emergency calls (who calls, phone numbers)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Fire extinguisher basics (where they are; only trained use)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Emergency roles (warden/first aid/security) and how to follow instructions
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Evacuation drill explained (or attended)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
E) Security and visitor management
Visitor rules (greeting, dress/behavior guidance, calm de-escalation)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Restricted doors/keys policy (no key sharing; no door propping)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Lost property and suspicious items procedure
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
F) Records, data, and communication
Document control basics (use correct version of SOPs/forms)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Data/privacy rules (visitor lists, donor info, staff info)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______Internal communication (email, memo/circular system, reporting lines)
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
G) Role-specific training (fill as needed)
Topic 1: __________________________________________
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
Topic 2: __________________________________________
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
Topic 3: __________________________________________
Done [ ] Not done [ ] Not needed [ ] Date: //____ Trainer: ______ Notes: ______
4) Final confirmation
Induction complete? Yes [ ] No [ ]
If No, list remaining items and dates planned:
New staff/volunteer statement (tick):
I understand the basic rules, especially safeguarding, relic respect, HR rules, and fire safety.
Agree [ ] Need more training [ ]
Name: __________________________ Signature: __________ Date: //____
Supervisor name: __________________ Signature: _________ Date: //____
Induction officer name: ____________ Signature: _________ Date: //____
5) Filing
File location (cabinet/folder + digital path): __________________________
Checklist version / code: ____________________ Effective date: //____
