THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T172
Template Title: Institutional Logo & Branding Approval Form
Related Research Case IDs / Cluster: Cluster C (Institution-Building & MoUs) (add H if ethics model is used)
Linked Templates / Policies: Branding Guidelines (if any), Communication Policy, T165 (Internal Memo), T157 (Partnership Evaluation), Conflict-of-Interest Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose (why we use this form)
This form approves the use of the HSWAGATA logo and branding.
It helps prevent misuse, confusion, and disrespect to Buddhist faith.
2) Requester details
Requester name: __________________________________________
Role / unit / organisation: _________________________________
Phone / email: ____________________________________________
Date needed by: ____ / ____ / ______
Request type (tick):
Internal staff [ ] Volunteer [ ] Partner (MoU) [ ] Vendor/Supplier [ ] Media [ ] Other: ______
3) Product / material details (what the logo will appear on)
Product / item name: _______________________________________
Material type (tick): Poster [ ] Brochure [ ] Book/report [ ] Website [ ] Social media [ ] Video [ ] Signage [ ] Uniform [ ] Gift item [ ] Certificate [ ] Other: ______
Quantity (if printed): ____________
Language(s): ______________________________________________
Distribution area (place/country): __________________________
Planned publication / event date: ____ / ____ / ______
Short description of the content (2–4 lines):
4) Audience and purpose (who will see it, and why)
Main audience (tick): Visitors [ ] Donors [ ] Students [ ] Monastics [ ] Community [ ] Government [ ] Researchers [ ] Media [ ] Other: ______
Purpose (tick): Education [ ] Museum information [ ] Donation/support [ ] Event notice [ ] Partnership project [ ] Research report [ ] Other: ______
Is money involved (selling, paid ads, fundraising, sponsorship)?
Yes [ ] No [ ]
If Yes, explain clearly: ____________________________________________
5) Branding assets requested (what files / elements)
Tick what is requested:
Official logo (full colour) [ ]
Official logo (one colour / black) [ ]
Official logo (white / reverse) [ ]
Museum name text mark [ ]
Seal / stamp design [ ]
Approved photos (non-sensitive) [ ]
Fonts / colours / layout guide [ ]
Other: __________________________ [ ]
File format needed: PNG [ ] JPG [ ] PDF [ ] SVG/AI [ ] Other: ______
Where files will be stored (path/folder): __________________________
6) Doctrinal and ethics check (must complete)
Tick each item.
A) Respect and dignity
The design is respectful to the Buddha, Dhamma, Sangha, and relic faith. Yes [ ] No [ ]
The logo is not placed on disrespectful items (e.g., shoes, floor mats, trash bins). Yes [ ] No [ ]
The design avoids jokes, mockery, or rude images/words. Yes [ ] No [ ]
B) Truthfulness and clarity
The content is true and not misleading. Yes [ ] No [ ]
The material does not make false claims about relics or miracles. Yes [ ] No [ ]
The logo use will not confuse the public about ownership/approval. Yes [ ] No [ ]
C) Non-harm and social harmony
The material does not promote hate, violence, or conflict. Yes [ ] No [ ]
The material is not political party propaganda. Yes [ ] No [ ]
The material is not used to attack other temples/groups. Yes [ ] No [ ]
D) Commercial and partner limits
The logo is not used for private profit without written permission. Yes [ ] No [ ]
If a partner uses the logo, it matches the MoU and project scope. Yes [ ] No [ ]
Sponsorship logos (if any) do not dominate HSWAGATA identity. Yes [ ] No [ ]
E) Sensitive/Sacred-Restricted handling
No Sacred-Restricted images/details are included. Yes [ ] No [ ] NA [ ]
If “No”, describe what is sensitive and how it will be protected:
Doctrinal/ethics reviewer consulted? Yes [ ] No [ ]
Name/role/date: _______________________________________________
7) Risks and controls (quick check)
Reputational risk level: Low [ ] Medium [ ] High [ ]
Misinformation risk level: Low [ ] Medium [ ] High [ ]
Partner misuse risk level: Low [ ] Medium [ ] High [ ]
Controls agreed (tick):
Use only approved logo files [ ]
Pre-publication review required [ ]
Add disclaimer text (if needed) [ ]
Limit distribution area/time [ ]
Remove logo after project end date [ ]
Other: __________________________ [ ]
8) Proof review (attach the draft)
Draft/Proof attached? Yes [ ] No [ ]
Attachment name / link: _________________________________________
Key corrections requested (if any):
9) Approval decision
Decision (tick one):
Approved [ ] Approved with conditions [ ] Not approved [ ] More info needed [ ]
Conditions (if any):
Approval scope (limits):
Approved for this product only: Yes [ ] No [ ]
Approved for dates: //____ to //____
Approved for channels: Print [ ] Web [ ] Social [ ] Video [ ] Signage [ ] Other: ______
Approved for audience/location: ___________________________________
10) Signatures
Requester: ________________________________ Signature: __________ Date: //____
Reviewed by (Comms/Brand officer): __________ Signature: __________ Date: //____
Reviewed by (Doctrinal/Ethics): ______________ Signature: __________ Date: //____
Approved by (Director / Authority): ___________ Signature: __________ Date: //____
11) Filing (records control)
Form filed? Yes [ ] No [ ]
File location (cabinet/folder + digital path): __________________________
Record ID / reference number: ____________________
Notes: __________________________________________________________
