THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T237
Template Title: Emergency Relic Protection Plan (Fire / Flood / Unrest) + Salvage Checklist
Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)
Linked Templates / Policies: T232 (Risk Sheet), T234 (Key & Access), T235 (VIP/Visitor Access), T236 (Security Incident), T238 (Relic Movement Authorisation), T229 (Evidence Index), Confidentiality & Access Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
A) Purpose and scope
Purpose: protect relics, people, and sacred areas during emergencies.
Scope (tick): Fire [ ] Flood/Water [ ] Earthquake [ ] Unrest/Crowd [ ] Threat [ ] Power failure [ ] Other: ______
Site/Building: __________________________ Relic area(s): __________________________
Plan version: ______ Last review date: //______ Next review: //______
B) Emergency activation (when to use this plan)
Activate this plan if any box is ticked:
Fire/smoke detected [ ]
Water rising / leak near relic area [ ]
Forced entry / active security threat [ ]
Large crowd pressure / unrest risk [ ]
Structural damage risk (quake/crack) [ ]
Order to evacuate by authorities [ ]
Relic safety is uncertain [ ]
Time activated: : on //______
Activated by (role): _______________________
C) Roles and command (who does what)
Incident Lead (role): _______________________ Phone/Radio: _____________
Relic Custodian Lead (role): __________________ Phone/Radio: _____________
Security Lead (role): ________________________ Phone/Radio: _____________
Safety/First Aid Lead (role): _________________ Phone/Radio: _____________
Records/Evidence Lead (role): ________________ Phone/Radio: _____________
Rule: Only authorised roles may enter relic storage or move relics.
D) Priority order (simple)
Protect people (no panic, clear exit).
Protect relics (secure, authorised actions only).
Protect records/evidence (logs, keys, CCTV notes).
Protect building (when safe to do so).
E) Immediate actions (first 0–15 minutes)
Tick what was done:
Sound alarm / notify staff [ ]
Call emergency services / authorities (as required) [ ]
Stop public entry / close sensitive areas [ ]
Move visitors/staff to safe area [ ]
Lock down relic area if safe [ ]
Bring emergency kit to staging point [ ]
Start incident log in T236 [ ]
Update risk level in T232 [ ]
Short note (facts only, 3–6 lines):
F) Relic protection decision (move or shelter-in-place)
F1) Choose one main approach (tick)
Shelter-in-place (do not move relic): safer to keep relic secured inside. [ ]
Emergency move (authorised): relic must be moved to safer secure location. [ ]
Reason (1–3 lines):
F2) Authorisation (required for any movement)
Relic movement authorised? Yes [ ] No [ ]
If Yes, use T238 Relic Movement Authorisation and write Movement Ref No.: ___________
G) Emergency kit checklist (prepare and check)
Kit location: ___________________________ Checked date: //______
Tick items available:
Clean gloves (2–3 pairs) [ ]
Clean cloth / soft padding [ ]
Sealable bags / containers (clean) [ ]
Labels + marker pen [ ]
Flashlight [ ]
Basic tool (small) [ ]
Zip ties / tape [ ]
Copy of key contacts list (restricted) [ ]
Copy of relic handling rules (restricted) [ ]
Camera/phone for documentation (approved) [ ]
Other: __________________________________ [ ]
H) Salvage checklist (if relic area is threatened)
Important rule: Do not rush. Use calm, clear steps.
H1) Before entering sensitive area
Entry approved by Incident Lead [ ]
Two-person rule (2 authorised roles present) [ ]
PPE/safety check done [ ]
Path is safe (no smoke/water/crowd danger) [ ]
H2) If shelter-in-place (no move)
Tick actions:
Close and secure doors [ ]
Check locks/cases (do not over-handle) [ ]
Raise items off floor (flood risk) [ ]
Cover from dust/water (safe materials only) [ ]
Restrict keys/access (log in T234) [ ]
Notes: _______________________________________________________________
H3) If emergency move (only if authorised)
Tick actions in order:
Photograph condition (minimum needed) [ ] Evidence ID: __________ (log in T229)
Prepare clean padding/container [ ]
Lift/handle with care (no unnecessary touching) [ ]
Seal container and label (date/time, case ID) [ ]
Escort with two authorised roles [ ]
Move to approved safe location [ ] Location label: __________________
Log start/end times [ ]
Confirm secure storage locked [ ]
Update T238, T234, and T227 timeline [ ]
I) Emergency locations (pre-approved)
I1) Staging point (meet here first)
Staging point: _________________________________________________
I2) Temporary secure storage (pre-approved)
Primary safe storage: ___________________________________________
Backup safe storage: ____________________________________________
Access rule: only authorised roles; record every entry (T234).
J) Communication control (avoid panic and rumours)
Spokesperson (role): __________________________
Public statement allowed now? Yes [ ] No [ ] Board only [ ]
Tick rules:
One message, one voice (no mixed messages) [ ]
Do not share relic location or security details [ ]
Keep words calm, factual, short [ ]
Record all key calls/messages (T233 + T227) [ ]
K) After-action steps (when safe)
Tick what was completed:
People accounted for [ ]
Area secured [ ]
Relic status confirmed (safe / moved / unknown) [ ]
Incident record completed (T236) [ ]
Evidence indexed (T229) [ ]
Actions plan updated (T231) [ ]
Repairs/maintenance requested [ ]
Staff wellbeing check done [ ]
Short outcome summary (5–8 lines):
L) Drill and review (for readiness)
Last drill date: //______ Type: Fire [ ] Flood [ ] Unrest [ ] Other: ____
Main gap found (1–2 lines): __________________________________________
Fix action created in T231? Yes [ ] No [ ] Action ID(s): ________________
M) Sign-off
Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______
Reviewed by Security Lead: ___________________ Signature: _____________ Date: //______
Approved by (Supervisor/Head): _______________ Signature: _____________ Date: //______
