Template No.: T244
Template Title: Media Response & Fact-Check Log (Rumour / News / Social Media)
Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)
Linked Templates / Policies: T226 (Overview), T227 (Chronology), T229 (Document Index), T230 (Evidence Assessment), T233 (Official Communication Verification), T231 (Actions Tracker), T246 (Confidentiality Decision)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
A) Purpose and rules
Purpose: record rumours/news, check facts, and prepare a calm response.
Rules (tick):
Use facts only. No blame words. [ ]
Do not share relic location, keys, routes, or staff private data. [ ]
One spokesperson only (approved). [ ]
Verify “official orders” using T233 (not screenshots). [ ]
Case ID (if linked): _______________________ Linked T227 Timeline No.: ________
B) Media item details (what we saw)
B1) Media type (tick):
News article [ ] TV/radio [ ] Facebook [ ] YouTube [ ] TikTok [ ] X/Twitter [ ] Blog [ ] Screenshot shared [ ] Other: ______
B2) Platform / outlet name: __________________________________________
B3) Account / page / author name (as shown): __________________________
B4) Date/time posted (if known): //______ Time: ______
B5) Link/URL saved internally? Yes [ ] No [ ] Stored at: ______________
B6) Who found it (role): ____________________ Date/time found: //____ ____
B7) Topic tag (tick):
Relic ownership/custody [ ] Relic safety/theft [ ] Relic movement [ ] Fake order/authority [ ] Donation dispute [ ] Other: ______
C) What is being claimed? (simple summary)
Write 3–6 lines. Do not copy long text.
Main claim type (tick):
False information [ ] Partly true [ ] True but missing context [ ] Unknown [ ]
D) Risk level (quick)
Risk to people safety: Low [ ] Med [ ] High [ ]
Risk to relic safety: Low [ ] Med [ ] High [ ]
Risk of panic/crowd: Low [ ] Med [ ] High [ ]
Reputation risk: Low [ ] Med [ ] High [ ]
Reason (1–3 lines): _________________________________________________
Escalate now? Security lead [ ] Head [ ] Board [ ] Legal/authority [ ]
E) Fact-check steps (record clearly)
(Use evidence IDs and verified sources. Link to T229/T230/T233.)
| Step no. | Date/time | What was checked | Source used (verified?) | Evidence ID / Doc ID | Result (true/false/unknown) | Notes |
|---|---|---|---|---|---|---|
| 1 | //____ ____ | __________________ | __________________ | __________ | __________ | __________ |
| 2 | //____ ____ | __________________ | __________________ | __________ | __________ | __________ |
| 3 | //____ ____ | __________________ | __________________ | __________ | __________ | __________ |
If claim includes “official order/letter”: verified by T233? Yes [ ] No [ ] Pending [ ]
If claim uses screenshots/forwards only: mark unverified and assess in T230. [ ]
F) Key facts we can confirm (internal)
Write short bullet facts:
Facts still unknown (if any):
G) Response decision (what we will do)
Choose one (tick):
No public response (monitor only) [ ]
Internal clarification only (staff/partners) [ ]
Calm public clarification (short statement) [ ]
Request correction from outlet/platform [ ]
Report harmful content to platform [ ]
Escalate to legal/authorities (if needed) [ ]
Decision approved by (role): _______________________ Date: //______
H) Draft message (short, calm, factual)
Spokesperson (role): __________________________
Draft (5–10 lines max):
Sensitive details removed (tick):
Relic location [ ] Key holders [ ] Security gaps [ ] Personal data [ ] Route/time [ ]
I) Where and how we shared the response
Shared publicly? Yes [ ] No [ ]
If Yes, channel(s) (tick): Website [ ] Official social page [ ] Press reply [ ] Letter [ ] Other: ______
Date/time shared: //______ Time: ______
Shared internally to staff/partners? Yes [ ] No [ ] Who (roles): ______________________
Request for correction sent? Yes [ ] No [ ]
If Yes, to whom (outlet/platform): __________________ Date: //______
J) Monitoring after response
Monitor period: From //____ to //____
Notes on changes (new posts, reactions, crowd risk):
Any new evidence to index (T229)? Yes [ ] No [ ] Evidence ID(s): __________
K) Closure
Status: Open [ ] Monitoring [ ] Closed [ ]
Closure date (if closed): //______
Closure summary (3–6 lines):
Lessons / policy update needed? Yes [ ] No [ ]
If Yes, create action in T231? Yes [ ] No [ ] Action ID(s): _____________
L) Sign-off
Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______
Reviewed/Approved by (Supervisor/Head): ______________________________
Signature: _________________________________ Date: //______
