THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T297
Template Title: HSWAGATA Knowledge Products Catalogue Sheet
Related Research Case IDs / Cluster: _______
Linked Templates / Policies: _______________
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only
T297 – HSWAGATA Knowledge Products Catalogue Sheet
Purpose:
This sheet lists all HSWAGATA knowledge products (manuals, books, reports, templates, training packs, posters, SOPs). It helps us find the right document fast and prevents loss.
Rule:
Every product must have a file code and an access level.
A) Catalogue information (for this register)
Catalogue owner (unit/person): ____________________________________
Catalogue version: ________
Period covered: Year ________ (or From //______ to //______)
Main storage location (digital path): __________________________________________
Physical archive location (if any): ___________________________________________
B) Product categories (tick one per item)
Manual / Handbook [ ]
Policy / Guideline [ ]
Template / Form [ ]
Training pack (slides + handout) [ ]
Book / Casebook [ ]
Research report / Thesis [ ]
SOP / Work instruction [ ]
Poster / Label text [ ]
Checklist / Scorecard [ ]
Other: ___________________ [ ]
C) Access level rules (choose one per item)
Public (safe for website/visitors) [ ]
Internal only (staff/volunteers) [ ]
Restricted (named roles only) [ ]
Sacred-Restricted / Sensitive (custody/security/doctrinal-sensitive) [ ]
D) Master catalogue table (main fields)
(Required fields: Title, Year, Audience, File code, Access level)
| No. | Title | Year | Audience (who it is for) | Product type | File code | Access level (Public/Internal/Restricted/Sacred-Restricted) | Language(s) | Format (PDF/DOC/XLS/Print) | Version / date | Owner unit | Storage link/path |
|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | |||||||||||
| 2 | |||||||||||
| 3 | |||||||||||
| 4 | |||||||||||
| 5 | |||||||||||
| 6 | |||||||||||
| 7 | |||||||||||
| 8 | |||||||||||
| 9 | |||||||||||
| 10 |
(Add rows as needed.)
E) New item entry block (use when adding one product)
Title: _______________________________________________
Year: ________
Audience (tick): Staff [ ] Volunteers [ ] Board [ ] Researchers [ ] Visitors [ ] Partners [ ] Mixed [ ]
Product type (from Section B): _________________________
File code (required): _________________________________
Access level (from Section C): _________________________
Owner unit: ___________________________________________
Version / date: _______________________________________
Language(s): __________________________________________
Format: PDF [ ] DOC [ ] XLS [ ] PPT [ ] Print [ ] Other: ______
Storage path/link: _____________________________________
Short description (1–2 lines):
F) Annual review check (recommended)
Review date: ____ / ____ / ______
Reviewed by (name/role): ______________________________________
Checks (tick):
All items still exist in the folder (no broken links). [ ]
File codes are correct and unique. [ ]
Access levels are correct (no over-sharing). [ ]
Old versions are marked “ARCHIVED” and not used by mistake. [ ]
New products from this year were added. [ ]
Changes made during review (short):
G) Sign-off and archive
Prepared by: _______________________ Signature: ______________ Date: ____ / ____ / ______
Reviewed by (Admin/Knowledge lead): __________________ Signature: ______________ Date: ____ / ____ / ______
Approved by (ED/Board if needed): ____________________ Signature: ______________ Date: ____ / ____ / ______
Archive file code (T297 register): _______________________
Digital folder path: __________________________________________
