OFFICE OF SIRIDANTAMAHĀPĀLAKA / HSWAGATA BUDDHA TOOTH RELICS PRESERVATION MUSEUM – INTERNAL USE
Template No.: T78
Related Research Case IDs: F78 – New Guidelines, 15 Principles, Internal Learning
Linked Templates / Cases: [e.g. T66–T77, T53–T56, F66–F77, H96–H100]
Cluster: F – HGT Conflicts (Cases 66–85)
Date of form: ____ / ____ / ______
Case / file code (office): ___________________________________________
Completed by / Role: ________________________________________________
Office / Unit: ______________________________________________________
Country: ____________________________________________________________
Confidentiality Level:
[ ] Internal only [ ] Restricted (leadership / ethics / HR) [ ] Sacred-Restricted
Use of this form (tick):
[ ] Designing / revising the 15 Principles or related guidelines
[ ] Implementing the 15 Principles in a specific case / unit
[ ] Reviewing how well the 15 Principles are followed
[ ] Retrospective learning after a conflict / incident
1. BASIC INFORMATION ABOUT THE GUIDELINE / PRINCIPLES
1.1 Title & scope
Title of guideline / principles (e.g. “15 Principles of Ethical Relic Governance”):
Scope (tick all that apply):
[ ] Whole Hswagata / HGT system
[ ] Specific museum / temple
[ ] Specific department / unit: _________________________________
[ ] Staff and volunteers
[ ] Monastic custodians
[ ] Partner institutions (MoUs, service agreements)
[ ] Other: _____________________________________________________
Short purpose statement (2–4 sentences):
1.2 Background & trigger
Related conflict / cases that led to this guideline (codes only):
Short note: What problem(s) or risk(s) are these 15 Principles trying to address?
2. SUMMARY OF THE 15 PRINCIPLES (STRUCTURE ONLY)
(This section is to record the local version of the 15 Principles – you may attach a full text.)
2.1 Principles list
P1: _________________________________________________________________
P2: _________________________________________________________________
P3: _________________________________________________________________
P4: _________________________________________________________________
P5: _________________________________________________________________
P6: _________________________________________________________________
P7: _________________________________________________________________
P8: _________________________________________________________________
P9: _________________________________________________________________
P10: ________________________________________________________________
P11: ________________________________________________________________
P12: ________________________________________________________________
P13: ________________________________________________________________
P14: ________________________________________________________________
P15: ________________________________________________________________
Attachment code for full text of principles (if any): _______________
2.2 Link to “three roots” & positive qualities
(How the 15 Principles try to reduce lobha (greed), dosa (ill will / anger), moha (delusion),
and cultivate generosity, mettā, paññā.)
Short mapping note (3–6 sentences):
3. APPLICATION CONTEXT – WHERE / HOW THESE PRINCIPLES ARE USED
3.1 Area of application
This T78 record is about (tick):
[ ] Whole institution policy review
[ ] One specific conflict / case (code: ____________)
[ ] One department / team: ___________________________________________
[ ] One MoU / partnership: ___________________________________________
[ ] One project / ceremony / event: __________________________________
[ ] Other: ___________________________________________________________
Short description of this context (3–5 sentences):
3.2 Stakeholders involved
| Code / Name | Role (monk / lay / staff / donor / student / partner) | Role in this T78 context (decision-maker / implementer / affected) |
|---|---|---|
4. BUDDHIST DOCTRINAL–ETHICAL LENS
4.1 Key teachings behind these principles
Tick what applies for this context:
[ ] dhātu – relics as supports for Buddhānussati, not property.
[ ] Dhammadāyāda – heir to the Dhamma, not to fame or wealth.
[ ] dāna – true generosity (no coercion, no manipulation).
[ ] sacca / sammā-vācā – truthful, beneficial, gentle speech.
[ ] hiri-ottappa – wise shame and fear of wrongdoing.
[ ] mettā / karuṇā – kindness and compassion for all involved.
[ ] anicca / anattā – non-attachment to status, ego, “my project”.
[ ] ahiṃsā – non-violence in structure and practice.
[ ] Other: ___________________________________________________________
4.2 Ethical self-check – 15 Principles in this context
Tick and comment briefly:
[ ] Are any of the 15 Principles in direct tension with how we currently act?
Notes: ___________________________________________________________
[ ] Do any principles remain only on paper (no practice)?
Notes: ___________________________________________________________
[ ] Are there hidden incentives that push against these principles (money, prestige, politics)?
Notes: ___________________________________________________________
[ ] Are we willing to revise roles / habits to match these principles?
Notes: ___________________________________________________________
Short doctrinal reflection (3–6 sentences):
5. PEACE, CONFLICT & SDG LENS
5.1 Galtung’s triangle – how the 15 Principles help
Contradictions (C) – What structural contradictions do these principles try to resolve?
(e.g. personal vs institutional control, unverified vs verified documents, overwork vs care)
Attitudes (A) – What attitudes are they trying to shift?
(e.g. fear, rivalry, despair → confidence, humility, mutual respect)
Behaviours (B) – What behaviours should decrease / increase?
(e.g. fewer secret deals, more documented MoUs, more confession when mistakes happen)
Short integrated note (3–6 sentences):
5.2 SDG alignment
Tick and explain briefly:
SDG 11.4 – Safeguarding cultural heritage
[ ] Yes – these principles protect relics / heritage by:
________________________________________________________________
SDG 16 – Peace, justice & strong institutions
[ ] Yes – these principles build strong governance by:
________________________________________________________________
SDG 17 – Partnerships
[ ] Yes – these principles support fair, transparent partnerships by:
________________________________________________________________
Other SDGs (optional): _______________________________________________
6. IMPLEMENTATION CHECKLIST – PRACTICE, NOT JUST PAPER
6.1 Policy & procedure integration
Tick and comment where the 15 Principles are already integrated:
[ ] Statutes / constitution / internal regulations
Notes: ___________________________________________________________
[ ] Staff / volunteer handbook
Notes: ___________________________________________________________
[ ] Dorm / residence rules
Notes: ___________________________________________________________
[ ] MoUs and service agreements
Notes: ___________________________________________________________
[ ] Media / communication guidelines (see T77)
Notes: ___________________________________________________________
[ ] Training curricula (H96–H100, peace / ethics trainings)
Notes: ___________________________________________________________
6.2 Practice on the ground
Current level of implementation (subjective):
[ ] Mostly paper only (few visible changes).
[ ] Some units apply principles strongly; others weakly.
[ ] Generally embedded; only a few gaps.
[ ] Fully embedded and reviewed regularly.
Short description of real practice (3–6 sentences):
6.3 Capacity-building
Tick and describe:
[ ] Orientation session for new staff / residents.
[ ] Formal training workshop(s) held: date(s) ____________________
[ ] Informal sharing in Dhamma talks / meetings.
[ ] Written quick-reference / poster in offices.
[ ] Follow-up mentoring / supervision.
Note on capacity-building:
7. MONITORING, FEEDBACK & REVISION
7.1 Monitoring mechanisms
Tick and comment:
[ ] Ethics / peace / governance committee monitors application.
Notes: ___________________________________________________________
[ ] Regular reporting on incidents / breaches.
Notes: ___________________________________________________________
[ ] Anonymous feedback channel available.
Notes: ___________________________________________________________
[ ] Periodic review (e.g. yearly) scheduled.
Notes: ___________________________________________________________
7.2 Feedback gathered
Sources of feedback (tick):
[ ] Staff & volunteers
[ ] Monastics / elders
[ ] Donors / devotees
[ ] External partners (museums, ministries, universities)
[ ] Students / youth groups
Short summary of feedback (positive + critical):
7.3 Planned revisions
Are revisions to the 15 Principles / guidelines needed?
[ ] No – only better communication / training.
[ ] Yes – minor revisions (clarity, wording).
[ ] Yes – major changes (add / remove / merge principles).
Short note on what should change and why:
8. DOCUMENTS & EVIDENCE INDEX – T78
8.1 Guideline texts
| Code | Date | Type (draft / final / revision) | Description | File location |
|---|---|---|---|---|
| T78_G01 | ||||
| T78_G02 |
8.2 Implementation evidence
| Code | Date | Type (training record / minutes / memo / photos) | Description | File location |
|---|---|---|---|---|
| T78_E01 | ||||
| T78_E02 |
8.3 Feedback & review records
| Code | Date | Type (survey / interviews / review report) | Group | Key points | File location |
|---|---|---|---|---|---|
| T78_F01 | |||||
| T78_F02 |
9. OPTIONS, DECISIONS & FOLLOW-UP
9.1 Options considered for strengthening implementation
Possible options (tick those discussed):
[ ] Keep current principles; focus on training only.
[ ] Add clearer sanctions / corrective steps for breaches.
[ ] Add more positive reinforcement (recognition, role-model stories).
[ ] Simplify principles (too long / complex).
[ ] Translate into local languages / simpler wording.
[ ] Link more clearly to MoUs and HR systems.
[ ] Other: _____________________________
Short description of main options and their pros/cons:
9.2 Decisions taken
Final or current decision(s):
Date(s) of decisions: ____ / ____ / ______ and ____ / ____ / ______
Who decided? (names or roles):
9.3 Follow-up actions & indicators
-
Action: ___________________________________________________________
Purpose: __________________________________________________________
Indicator of success: _____________________________________________
Responsible: __________________ Deadline: ____ / ____ / ______ -
Action: ___________________________________________________________
Purpose: __________________________________________________________
Indicator of success: _____________________________________________
Responsible: __________________ Deadline: ____ / ____ / ______ -
Action: ___________________________________________________________
Purpose: __________________________________________________________
Indicator of success: _____________________________________________
Responsible: __________________ Deadline: ____ / ____ / ______
10. H96 REFLECTION & RISK RATING
H96 guiding question:
“If a peace-oriented H96 custodian reviewed our 15 Principles and our real behaviour, would they see humble trusteeship and learning – or hidden lobha, dosa, moha?”
10.1 Reflection notes
Wholesome elements (where we are embodying the principles well):
Risky elements (where ego, greed, fear, or confusion still dominate):
10.2 Risk rating (current situation)
A. Doctrinal / ethical risk:
[ ] LOW [ ] MEDIUM [ ] HIGH
Notes: _______________________________________________________________
B. Peace / conflict risk (internal / external):
[ ] LOW [ ] MEDIUM [ ] HIGH
Notes: _______________________________________________________________
C. Heritage / relic governance risk:
[ ] LOW [ ] MEDIUM [ ] HIGH
Notes: _______________________________________________________________
D. Reputational risk (temple, museum, Saṅgha, partners):
[ ] LOW [ ] MEDIUM [ ] HIGH
Notes: _______________________________________________________________
11. SIGN-OFF & ARCHIVE
11.1 Sign-off
Prepared by:
Name: _______________________________ Role: _________________________
Signature: __________________________ Date: ____ / ____ / ______
Reviewed / Approved by (abbot / chief custodian / ethics / peace / HR committee):
Name: _______________________________ Role: _________________________
Signature: __________________________ Date: ____ / ____ / ______
11.2 Archive details
Case / file code: _________________________________________________
Physical location (cabinet / box / folder): _________________________
Digital location (drive / folder path): _____________________________
Access level:
[ ] General internal [ ] Restricted [ ] Sacred-Restricted
Notes for future custodians:
(What should future leaders remember about this 15 Principles / internal learning case and how we tried to protect truth, relics, faith, relationships, and peace?)
