OFFICE OF SIRIDANTAMAHĀPĀLAKA / HSWAGATA BUDDHA TOOTH RELICS PRESERVATION MUSEUM – INTERNAL USE
Template No.: T82
Template Title: Annual Relic Governance & SDG Audit – Review & Reflection
Related Research Case IDs: F82 – Annual Relic Governance / SDG Review Case
Linked Templates / Cases: [e.g. T66–T81, T15 Principles / T78, H96–H100]
Cluster: F – HGT Conflicts (Cases 66–85)
Audit year / period: ____________ (e.g. 20____ / Buddhist Era ______)
Date of form: ____ / ____ / ______
Audit file code (office): ____________________________________________
Completed by / Role: ________________________________________________
Office / Unit: ______________________________________________________
Country: ____________________________________________________________
Confidentiality Level:
[ ] Internal only [ ] Restricted (leadership / ethics / board) [ ] Sacred-Restricted
Use of this form (tick):
[ ] Full annual governance audit (recommended)
[ ] Mid-year / partial review
[ ] Thematic review (e.g. testing, media, donations)
[ ] Retrospective review for past year(s): _________
1. SCOPE & OBJECTIVES OF THIS AUDIT
1.1 Scope
This T82 audit covers (tick all that apply):
[ ] All relic-related activities in Hswagata / HGT
[ ] Selected departments / units: _________________________________
[ ] Selected projects (stūpa, museum, outreach, research, etc.):
______________________________________________________________
[ ] Selected cases (e.g. F66–F82, T70–T81): ______________________
[ ] Other: ________________________________________________________
Short scope description (3–5 sentences):
1.2 Objectives
Main aims of this audit (tick and add notes):
[ ] Review how relics were governed as trustees, not owners.
Notes: ___________________________________________________________
[ ] Check alignment with 15 Principles / internal guidelines.
Notes: ___________________________________________________________
[ ] Review how we handled conflict, peace, and structural violence.
Notes: ___________________________________________________________
[ ] Assess progress toward relevant SDGs (11.4, 16, 17).
Notes: ___________________________________________________________
[ ] Identify training and policy needs for next year.
Notes: ___________________________________________________________
2. INVENTORY OF KEY EVENTS & DECISIONS (THIS PERIOD)
(High-level overview; details remain in each case file.)
2.1 Key relic-related events
| Code / Ref | Date | Type (donation / transfer / test / media / MoU / conflict / training) | Short description | Linked template (T__) |
|---|---|---|---|---|
2.2 New or updated policies / guidelines
| Policy code | Date | Title (e.g. media guideline, testing SOP, MoU rule) | Main purpose | Implemented? (Y/N/Partial) |
|---|---|---|---|---|
3. BUDDHIST DOCTRINAL–ETHICAL REVIEW
3.1 Core teachings for this period
Tick what was especially relevant in this year:
[ ] dhātu – relics as shared supports for Buddhānussati.
[ ] Dhammadāyāda – heir to the Dhamma, not to relic prestige.
[ ] dāna – voluntary generosity; no coercion or manipulation.
[ ] sacca / sammā-vācā – truthful and careful public speech.
[ ] hiri-ottappa – wise shame / fear of wrongdoing; confession.
[ ] mettā / karuṇā – compassion for stressed custodians and devotees.
[ ] anicca / anattā – non-attachment to roles, titles, and “my relics”.
[ ] ahiṃsā – non-violence (direct, structural, cultural).
[ ] Other: ___________________________________________________________
3.2 Ethical highlights & concerns
Positive examples (where we acted strongly in line with the Dhamma):
Areas of ethical concern (where we drifted toward lobha / dosa / moha):
4. PEACE, CONFLICT & STRUCTURAL VIOLENCE REVIEW
4.1 Galtung’s triangle – overall picture this year
Contradictions (C) – main structural issues that appeared or remained:
Attitudes (A) – emotional climate (fear, trust, anger, hope, fatigue):
Behaviours (B) – key observable behaviours (cooperation, gossip, mediation, escalation):
4.2 Types of violence / harm detected
Tick if relevant this year:
[ ] Direct verbal or psychological harm around relic issues.
[ ] Structural violence (unfair systems, fear-based leadership).
[ ] Cultural violence (religious / national symbols hiding harm).
[ ] Harm to faith (devotees confused, trust damaged).
[ ] Burnout or health crises among custodians / staff.
Short notes / examples:
4.3 Peace-positive developments
Tick and describe:
[ ] New mediation / dialogue mechanisms used.
[ ] Conflicts resolved or softened.
[ ] Stronger relationships with key partners.
[ ] Case-based learning sessions conducted (H96–H100).
Short peace-opportunity note:
5. GOVERNANCE & SDG LENS
5.1 Governance strengths & gaps
Tick and comment:
[ ] Clearer rules on ownership vs trusteeship.
Notes: ___________________________________________________________
[ ] Better verification of documents / tests.
Notes: ___________________________________________________________
[ ] Improved documentation (use of T70–T82 tools).
Notes: ___________________________________________________________
[ ] Remaining areas with weak or unclear rules.
Notes: ___________________________________________________________
[ ] Complaint and whistle-blower channels functioning.
Notes: ___________________________________________________________
5.2 SDG 11.4 – Heritage protection
Short assessment (3–8 lines):
-
How did this year’s actions affect relic safety, provenance, and respectful display?
5.3 SDG 16 – Peace, justice & strong institutions
Short assessment (3–8 lines):
-
How did this year’s governance support or weaken transparency, anti-corruption, fair decision-making?
5.4 SDG 17 – Partnerships
Short assessment (3–8 lines):
-
How did HGT / Hswagata work with temples, states, labs, universities, NGOs, and media?
6. STAKEHOLDER FEEDBACK & PERCEPTION
6.1 Feedback sources
Tick what was collected this year:
[ ] Staff / volunteer feedback.
[ ] Monastic / elders’ feedback.
[ ] Donor / devotee feedback.
[ ] External partner feedback (temples, museums, ministries).
[ ] Student / youth feedback.
[ ] Media / public perception snapshots.
Short summary of key feedback (positive & critical):
6.2 Trust & reputation overview
Subjective assessment:
[ ] Trust generally increased.
[ ] Mixed picture – some trust up, some down.
[ ] Trust generally decreased.
[ ] No clear change / no data.
Short note on reputation:
7. KEY FINDINGS, LESSONS & PRIORITIES
7.1 Top 5 findings (short bullet points)
7.2 Lessons learned (for training / future cases)
-
For doctrinal-ethical practice:
-
For peace and conflict-handling:
-
For governance & SDG alignment:
7.3 Priorities for next year
List 3–8 practical priorities:
8. ACTION PLAN & INDICATORS
8.1 Action plan
-
Action: ___________________________________________________________
Purpose: __________________________________________________________
Responsible: __________________ Deadline: ____ / ____ / ______ -
Action: ___________________________________________________________
Purpose: __________________________________________________________
Responsible: __________________ Deadline: ____ / ____ / ______ -
Action: ___________________________________________________________
Purpose: __________________________________________________________
Responsible: __________________ Deadline: ____ / ____ / ______
8.2 Indicators for next audit
-
Indicator: ________________________________________________________
How measured: _____________________________________________________ -
Indicator: ________________________________________________________
How measured: _____________________________________________________ -
Indicator: ________________________________________________________
How measured: _____________________________________________________
9. H96 CUSTODIANSHIP REFLECTION
H96 guiding question:
“If a peace-oriented H96 custodian reviews this year, will they see humble trusteeship of relics and people – or attachment, fear, and confusion?”
9.1 Wholesome elements
9.2 Risky elements
10. SIGN-OFF & ARCHIVE
10.1 Sign-off
Prepared by (audit lead):
Name: _______________________________ Role: _________________________
Signature: __________________________ Date: ____ / ____ / ______
Reviewed / Approved by (abbot / chief custodian / ethics / board):
Name: _______________________________ Role: _________________________
Signature: __________________________ Date: ____ / ____ / ______
10.2 Archive details
Audit file code: _________________________________________________
Physical location (cabinet / box / folder): _________________________
Digital location (drive / folder path): _____________________________
Access level:
[ ] General internal [ ] Restricted [ ] Sacred-Restricted
Notes for future custodians:
