THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T144
Template Title: Mindful Relic Handling Intention Checklist
Related Research Case IDs / Cluster: Cluster B – Non-Human Guardians & Vocation (Cases 11–20)
Linked Templates / Policies: T126 (Vocation Application), T130 (Daily Guardianship Duty Roster), T135 (Ethics Pledge), Security & Access Policy, Relic Handling SOP
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________
Office / Unit: _______________________________________
Country / Location: _________________________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
SECTION 1 – PERSON & CONTEXT
1.1 Person about to handle relic(s)
-
Full name: _________________________________________
-
Dharma / monastic name (if any): ____________________
Status (tick):
[ ] Bhikkhu / Monk [ ] Bhikkhunī / Nun
[ ] Novice [ ] Lay male
[ ] Lay female [ ] Other: __________________
Role today (tick):
[ ] Core Relic Custodian
[ ] Assistant Custodian
[ ] Trainee Custodian
[ ] Technician / conservator
[ ] Senior monk / nun for ceremony
[ ] Other: ________________________________________
1.2 Date, time, and place
-
Date: ____ / ____ / ______
-
Time (start of handling): __________
-
Site (temple / museum complex): ______________________
-
Room / area: ________________________________________
1.3 Reason for handling relic(s)
[ ] Routine shrine care / cleaning
[ ] Security check / movement to vault
[ ] Exhibition change or inspection
[ ] Ceremony / procession
[ ] Conservation work (expert only)
[ ] Other: __________________________________________
Short note (one line):
SECTION 2 – CALMNESS & PRESENCE CHECK
Please pause and breathe slowly for a few moments before you tick.
2.1 Body and mind state right now
-
My body feels:
[ ] Steady enough [ ] Very shaky / unsteady -
My mind feels:
[ ] Mostly calm and clear
[ ] Rushed / pushed for time
[ ] Angry / upset
[ ] Very tired or foggy
2.2 Quick intention pause
Take at least 3 slow breaths before you touch the relic.
After breathing, tick one:
[ ] I feel calm enough to continue.
[ ] I do not feel calm enough. I will stop and call another custodian / senior.
Short note (if not calm enough):
SECTION 3 – NON-GREED & NON-SHOWING OFF
3.1 Check for greed or desire
When I think of touching or holding the relic(s) now, do I notice:
-
Wish for personal gain (money, gifts, special favour)?
[ ] No [ ] A little [ ] Strong -
Wish for fame or status (“people will think I am holy”)?
[ ] No [ ] A little [ ] Strong -
Wish to keep the relics close to me for myself?
[ ] No [ ] A little [ ] Strong
If you tick “Strong” for any, please stop and speak with a senior before continuing.
Short comment (optional):
3.2 Check for “showing off”
Right now, do I plan to:
[ ] Talk later in a proud way that I touched or “controlled” the relic(s)?
[ ] Take photos of myself with relic(s) without permission?
[ ] Use this moment to impress others?
If any of these are “Yes”, tick here:
[ ] I see this risk. I will let go of this idea and will not act on it.
[ ] I do not feel able to let go now – I will not handle the relics and will call another custodian.
SECTION 4 – CONSENT, AUTHORITY & PURPOSE
4.1 Authority to handle
-
I have current written / recorded permission to handle these relic(s) under HSWAGATA policy:
[ ] Yes
[ ] No / Not sure
If “No / Not sure”, do not continue. Contact your supervisor.
4.2 Clear purpose
The purpose of handling is:
[ ] Necessary and agreed
[ ] Optional / could wait
[ ] Not clear
If “Optional / Not clear”, consider delaying until purpose is clear.
One-line purpose in my own words:
SECTION 5 – SECOND PERSON / TWO-PERSON RULE
5.1 Presence of second person
HSWAGATA recommends that relic handling follows a two-person rule whenever possible.
At this time:
-
Second person is present in the room?
[ ] Yes [ ] No
If “Yes”:
-
Name of second person: ______________________________
-
Role: ______________________________________________
Second person’s main function (tick):
[ ] Witness / record
[ ] Physical helper (safe carrying, opening cases)
[ ] Security / duty officer
[ ] Other: __________________________________________
If “No”:
Reason why only one person is present (tick and explain):
[ ] Emergency (safety / security)
[ ] Very small adjustment with prior permission
[ ] Other: __________________________________________
Short explanation:
5.2 Two-person awareness
If there are two or more people:
We agree not to:
[ ] Compete to be “closer” to the relic
[ ] Push others away from duty
[ ] Speak in proud way about “who is more chosen”
We agree to:
[ ] Work as a team
[ ] Speak calmly and clearly
[ ] Correct each other kindly if risk appears
SECTION 6 – FINAL INTENTION CHECK (TICK BEFORE TOUCHING)
Please tick each line if it is true right now:
[ ] 6.1 My mind is calm enough and not strongly angry or confused.
[ ] 6.2 I do not feel strong greed, jealousy, or wish to show off.
[ ] 6.3 I understand the purpose of handling the relic(s) today.
[ ] 6.4 I have proper permission under HSWAGATA rules.
[ ] 6.5 The two-person rule is followed or a clear reason is written why not.
[ ] 6.6 I remember that relics are not “my” possession; I am only a temporary guardian.
If you cannot tick all lines, please stop and call a senior custodian / supervisor before touching the relic(s).
SECTION 7 – SHORT REFLECTION (AFTER HANDLING – OPTIONAL)
To be filled after the task, if there is time or if required by policy.
7.1 How did the handling go?
[ ] Smooth and calm
[ ] Minor difficulty (note below)
[ ] Stressful / tense (note below)
Short note:
7.2 Any feelings to note?
[ ] Peaceful and grateful
[ ] Tired / strained
[ ] A little proud or disturbed
[ ] Other: __________________________________________
If something feels not right, consider:
[ ] Talking with mentor (T133)
[ ] Filling T134 (Practice & Precepts Review)
[ ] Using T136 (Wellbeing & Burnout Check-In)
[ ] Recording any unusual event in T128 / T132
Short note (optional):
SECTION 8 – SIGN-OFF & ARCHIVING
8.1 Person handling relic(s)
Name (print): ________________________________________
Signature: ___________________________
Date: ____ / ____ / ______
8.2 Second person / witness (if present)
Name (print): ________________________________________
Role: _______________________________________________
Signature: ___________________________
Date: ____ / ____ / ______
8.3 File storage
-
Physical file code / folder: _________________________
-
Digital archive path / ID: __________________________
Linked records (tick):
[ ] T126 – Vocation Application & Interview
[ ] T130 – Daily Guardianship Duty Roster
[ ] T135 – Guardianship Ethics Pledge
[ ] T136 – Wellbeing & Burnout Check-In
[ ] T128 / T132 – if any special events occurred
[ ] Other: ___________________________________________
