THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T143
Template Title: Guardianship Skills Self-Assessment Form
Related Research Case IDs / Cluster: Cluster B – Non-Human Guardians & Vocation (Cases 11–20)
Linked Templates / Policies: T126 (Vocation Application), T133 (Mentor–Mentee Assignment), T134 (Practice & Precepts Review), T135 (Ethics Pledge), T136 (Wellbeing Check-In)
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________
Office / Unit: _______________________________________
Country / Location: _________________________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
SECTION 1 – PERSON & ROLE
1.1 Basic details
-
Full name: _________________________________________
-
Dharma / monastic name (if any): ____________________
Status (tick):
[ ] Bhikkhu / Monk [ ] Bhikkhunī / Nun
[ ] Novice [ ] Lay male
[ ] Lay female [ ] Other: __________________
1.2 Current role in HSWAGATA (tick all that apply)
[ ] Core Relic Custodian
[ ] Assistant Custodian
[ ] Trainee Custodian
[ ] Security / guard
[ ] Guide / educator
[ ] Museum / admin staff
[ ] Volunteer
[ ] Other: ________________________________________
Main site / branch: _________________________________
SECTION 2 – HOW TO USE THIS FORM
This is a self-assessment. Be honest and kind to yourself.
We use a simple 1–5 scale:
1 = Very low – I need strong help / training
2 = Basic – I know a little, not confident
3 = Medium – I can do this, but still learning
4 = Good – I do this well in most cases
5 = Very strong – I can guide or teach others
If a question does not fit your role, you can write “N/A”.
SECTION 3 – KNOWLEDGE OF RELIC CARE & POLICIES
3.1 Basic relic care knowledge
Rate yourself (circle or tick one number for each line).
a) Understanding why relics are important in Dhamma
1 2 3 4 5 (N/A [ ])
b) Knowledge of HSWAGATA relic-handling rules
(e.g. who can open cases, how to move relics)
1 2 3 4 5 (N/A [ ])
c) Knowing correct posture and behaviour near relics
(body, speech, dress, use of phones, etc.)
1 2 3 4 5 (N/A [ ])
d) Understanding basic security rules
(keys, alarms, access logs, visitor flow)
1 2 3 4 5 (N/A [ ])
e) Knowledge of cleaning and care of shrine area
(what staff can touch / not touch, safe use of candles, etc.)
1 2 3 4 5 (N/A [ ])
3.2 Science & information (if part of your role)
a) Basic knowledge of relic testing and science
(what we can say / cannot say to public)
1 2 3 4 5 (N/A [ ])
b) Ability to explain simply that faith and science can work together
1 2 3 4 5 (N/A [ ])
3.3 Short comments
What are you most confident about in relic care?
What do you feel least confident about?
SECTION 4 – COMMUNICATION SKILLS
4.1 With visitors and devotees
Rate yourself:
a) Greeting visitors in a kind, calm way
1 2 3 4 5
b) Giving simple, clear explanations about relics
(without exaggeration or pressure)
1 2 3 4 5
c) Answering basic questions about guardians, miracles, and dreams
in a humble, careful way
1 2 3 4 5
d) Handling difficult visitors (angry, demanding, very emotional)
1 2 3 4 5
4.2 Inside the team
a) Listening to other custodians and staff
1 2 3 4 5
b) Speaking honestly without harsh or rude words
1 2 3 4 5
c) Sharing information on time (e.g. hand-over notes, rosters)
1 2 3 4 5
d) Asking for help or saying “I don’t know” when needed
1 2 3 4 5
4.3 Languages
Main working language at site: __________________________
My skills in this language:
[ ] Little
[ ] Basic
[ ] Good
[ ] Very good / can teach
Other languages I can use with visitors:
4.4 Short comments
One communication strength I have is:
One communication area I want to improve is:
SECTION 5 – PEACE, CONFLICT & “PEACE SKILLS”
5.1 Inner peace skills
Rate yourself:
a) Keeping calm in busy or crowded times
1 2 3 4 5
b) Not taking things too personally (criticism, complaints)
1 2 3 4 5
c) Cooling down your own anger before you speak
1 2 3 4 5
d) Using Dhamma (mindfulness, loving-kindness, reflection)
when you feel stressed
1 2 3 4 5
5.2 Conflict and difficult situations
a) Listening to both sides of a conflict without taking sides too fast
1 2 3 4 5 (N/A [ ])
b) Using gentle, clear words to calm a tense situation
1 2 3 4 5 (N/A [ ])
c) Knowing when to call a senior or security for help
1 2 3 4 5 (N/A [ ])
d) Keeping confidential things private, and not spreading gossip
1 2 3 4 5
5.3 Non-violence and respect
a) Respecting people of all backgrounds, faiths, and genders
1 2 3 4 5
b) Avoiding speech that shames, threatens, or uses “guardians” to scare people
1 2 3 4 5
5.4 Short comments
One peace skill I already use well:
One peace skill I would like to grow:
SECTION 6 – OTHER USEFUL GUARDIANSHIP SKILLS
(If not relevant to your role, write “N/A” or skip.)
6.1 Practical and admin skills
Rate yourself:
a) Keeping simple records and forms (T130, T131, T132, etc.)
1 2 3 4 5 (N/A [ ])
b) Following checklists and procedures (keys, cleaning, safety)
1 2 3 4 5 (N/A [ ])
c) Using basic computer or phone tools for duty (email, messaging, basic files)
1 2 3 4 5 (N/A [ ])
6.2 Teaching / guiding skills (if part of your duty)
a) Leading small group visits or tours
1 2 3 4 5 (N/A [ ])
b) Sharing short Dhamma messages linked to relics
1 2 3 4 5 (N/A [ ])
c) Guiding simple meditation or silence near relics
1 2 3 4 5 (N/A [ ])
Short note on any special skill you have (e.g. language, first aid, media, teaching children):
SECTION 7 – TRAINING NEEDS & SUPPORT WISHES
7.1 Top training needs (your view)
From Sections 3–6, what are your top 3 areas where you would like more training or support?
Area 1: _______________________________________________
What kind of training? (e.g. short course, shadowing, reading)
Area 2: _______________________________________________
What kind of training?
Area 3: _______________________________________________
What kind of training?
7.2 Training types you prefer
Tick all that would help you:
[ ] Watching and learning from a senior custodian
[ ] Short workshop or class
[ ] Written guide / handbook
[ ] Online video or talk
[ ] One-to-one mentoring (T133)
[ ] Group practice or role-play (e.g. conflict role-play)
[ ] Retreat or quiet reflection time
[ ] Other: __________________________________________
7.3 Time and language for training
Best time for training:
[ ] Weekday mornings
[ ] Weekday afternoons
[ ] Evenings
[ ] Weekends
[ ] Other: __________________________________________
Preferred training language(s):
SECTION 8 – SUMMARY & NEXT STEPS
8.1 Your own short summary
In 3–6 lines, please sum up:
-
Your main strengths as a guardian / staff member
-
Your main areas to improve
8.2 Would you like to discuss this self-assessment with someone?
[ ] Yes – with my mentor (T133)
[ ] Yes – with my supervisor / senior custodian
[ ] Yes – with a spiritual teacher
[ ] No – self-use only (for now)
Any extra comment or request:
SECTION 9 – SIGNATURES & ARCHIVING
9.1 Person completing this form
I have answered honestly to support my own growth and the safe guardianship of the relics.
Name (print): ________________________________________
Signature: ___________________________
Date: ____ / ____ / ______
9.2 Mentor / reviewer (if applicable)
[ ] Not reviewed yet
[ ] Reviewed together
Name: _______________________________________________
Role: _______________________________________________
Short comment (optional):
Signature: ___________________________
Date: ____ / ____ / ______
9.3 Archiving
-
Physical file code / folder: _________________________
-
Digital archive path / ID: __________________________
Linked records (tick):
[ ] T126 – Vocation Application & Interview
[ ] T133 – Mentor–Mentee Assignment Form
[ ] T134 – Individual Practice & Precepts Review Sheet
[ ] T135 – Guardianship Ethics Pledge Form
[ ] T136 – Wellbeing & Burnout Check-In Form
[ ] Training records / course files: __________________
[ ] Other: ___________________________________________
