THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION PRIVATE MUSEUM
FOR INTERNAL USE ONLY
Template No.: T068
Template Title: TK-068 Community Fundraising Conflict (D/F) — Committee Notes — Fair Committee Rules
Related Research Case IDs / Cluster:
Cluster D (Everyday Faith & Lay Donations) / Cluster F (HGT Conflicts)
Linked Templates / Policies:
TK-061 Small Donations / TK-062 Conditional Donors / TK-064 Pledge Tracking / TK-067 Non-Ownership Clause / T42 Rumour & Complaint Management
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
Fields (TK-068 Body)
1) Case Identification
1.1 Case title: _______________________________________________
1.2 Fundraising activity name: _________________________________
1.3 Location / community: ____________________________________
1.4 Date conflict reported: ____ / ____ / ______
1.5 Current status (tick):
Open [ ] Under committee review [ ] Mediation ongoing [ ] Resolved [ ] Closed [ ]
2) Fundraising Committee Details
2.1 Committee name: _________________________________________
2.2 Date committee formed: ____ / ____ / ______
2.3 Number of members: ______
2.4 Committee type (tick):
Village [ ] Temple-based [ ] Event-based [ ] Online [ ] Mixed [ ]
2.5 Chair / coordinator name: _________________________________
2.6 Treasurer name: _________________________________________
2.7 Secretary / record keeper: ________________________________
3) Description of the Conflict (Facts Only)
3.1 What happened (short, neutral description):
3.2 Main issue type (tick all that apply):
Dispute over money use [ ]
Dispute over leadership / control [ ]
Accusation of unfairness [ ]
Rumours or public talk [ ]
Unequal decision power [ ]
Donation ownership claims [ ]
Other: ___________________________
3.3 Parties involved (groups or roles, not insults):
4) Funds Involved (If Applicable)
4.1 Total funds collected (estimate if needed): __________________
Currency: __________
4.2 Funds already spent? Yes [ ] No [ ]
4.3 Funds currently held by (name/role): _______________________
4.4 Receipts / records available? Yes [ ] No [ ] Partly [ ]
5) Community Impact Check (D/F)
Tick YES or NO:
Conflict affecting community harmony? Yes [ ] No [ ]
Public arguments or social media posts? Yes [ ] No [ ]
Loss of trust in committee or institution? Yes [ ] No [ ]
Risk of escalation to legal or security issue? Yes [ ] No [ ]
If YES to any → Board or senior review required.
6) Committee Notes (Meeting Record)
6.1 Meeting Details
Date: ____ / ____ / ______
Place / method: In-person [ ] Online [ ] Phone [ ]
Members present (names/roles):
6.2 Key Points Raised (Bullet points, factual)
6.3 Agreements Reached (If Any)
6.4 Unresolved Issues
7) FAIR COMMITTEE RULES (MANDATORY)
7.1 Core Principles
Fairness and transparency
Shared decision-making
No personal control over community money
Respect for faith and harmony
Written records for all actions
7.2 Committee Structure Rules
At least 3 members
Clear roles:
Chair (coordination only)
Treasurer (money handling)
Secretary (records)
No single-person control of funds
7.3 Money Handling Rules
All collections recorded
Two-person rule for counting and holding money
Use official receipts if possible
Bank deposit preferred over cash holding
Regular reporting to community
7.4 Decision-Making Rules
Major decisions require:
Committee discussion
Simple majority agreement
No decisions made in private by one person
Minutes must be written and kept
7.5 Conflict Handling Rules
Pause fundraising if conflict escalates
Use calm discussion and mediation
No public blaming or shaming
Refer serious disputes to HSWAGATA or neutral elders
7.6 Prohibited Practices
Using fundraising to gain power or titles
Claiming ownership because of donations
Hiding records or refusing to share information
Mixing committee funds with personal money
8) Resolution Options
Choose one or more:
Committee restructuring [ ]
Recount / re-audit funds [ ]
Clear written plan for fund use [ ]
External mediator or elder involved [ ]
Fundraising paused or ended [ ]
Funds transferred to official HSWAGATA account [ ]
Notes:
9) Final Outcome Record
9.1 Outcome summary (short, factual):
9.2 Community informed of outcome? Yes [ ] No [ ]
If yes, method: Meeting [ ] Notice [ ] Announcement [ ]
9.3 Date case closed (if closed): ____ / ____ / ______
10) Sign-Off
Prepared by: ________________________ Signature: ____________
Reviewed by: ________________________ Signature: ____________
Approved by (if required): ___________ Signature: ____________
Date: ____ / ____ / ______
Internal Reference Note:
This template is designed to prevent and resolve community fundraising conflicts by applying fair committee governance, transparency, and peace-oriented practices derived from HSWAGATA’s 100-case study framework (Clusters D/F).
