THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION PRIVATE MUSEUM
FOR INTERNAL USE ONLY
Template No.: T067
Template Title: TK-067 Donation Used to Claim Ownership (F/D) — Donor Statements — Non-Ownership Clause Template
Related Research Case IDs / Cluster:
Cluster F (HGT Conflicts) / Cluster D (Everyday Faith & Lay Donations)
Linked Templates / Policies:
TK-062 Conditional Donors / TK-063 No-Gift SOP / TK-065 Anonymous Donor Risk / T24 MoU / T66–T67 Conflict Logs (if used in HGT files)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
Fields (TK-067 Body)
1) Case Identification
1.1 Case title: _______________________________________________
1.2 Date ownership claim appeared: ____ / ____ / ______
1.3 Where claim appeared (tick):
In-person talk [ ] Phone [ ] Letter [ ] Social media [ ] Video/interview [ ] Legal notice [ ] Other [ ]
1.4 Current status (tick):
Open [ ] Evidence collecting [ ] Response sent [ ] Mediation [ ] Legal review [ ] Closed [ ]
2) Donor / Claimant Information
2.1 Name / group: ____________________________________________
2.2 Contact details (if known): _________________________________
2.3 Relationship to HSWAGATA (tick):
Donor [ ] Former donor [ ] Volunteer [ ] Partner [ ] Visitor [ ] Unknown [ ]
2.4 Donation details linked to claim (write facts):
Date donated: ____ / ____ / ______
Amount/value: __________________ Currency: ______
Donation type: Cash [ ] Transfer [ ] In-kind [ ] Property [ ] Other [ ]
Receipt / record exists? Yes [ ] No [ ] Receipt No.: ______________
3) Description of Ownership Claim (Facts Only)
3.1 Exact words used (as close as possible):
3.2 What is being claimed (tick):
Ownership of relic [ ] Ownership of museum property [ ] Control of display [ ] Control of access [ ]
Right to remove item [ ] Right to decision power [ ] Other: ___________
3.3 Who heard/recorded the claim (witnesses):
4) Evidence Index (Attach and List)
Tick what you have and attach copies if allowed.
Donation receipt / ledger entry [ ]
Donor message / email / letter [ ]
Screenshot / social media link capture [ ]
Video / audio record (where legal) [ ]
Witness notes signed [ ]
MoU or written agreement [ ]
Other: __________________________ [ ]
Evidence file refs / IDs: ________________________________________
5) Immediate Risk Check (F/D)
Tick YES or NO:
Claim could lead to conflict or split in community? Yes [ ] No [ ]
Claim could lead to theft risk or forced removal? Yes [ ] No [ ]
Claim includes threats or pressure? Yes [ ] No [ ]
Claim is public and may harm trust? Yes [ ] No [ ]
Claim is linked to relic custody or sacred-restricted items? Yes [ ] No [ ]
If YES to any → inform Security + Board within 24 hours.
6) Donor Statement Record (For File)
Use this section to record a neutral statement.
6.1 Date statement collected: ____ / ____ / ______
6.2 Method (tick): Phone [ ] In-person [ ] Written [ ] Online [ ]
6.3 Staff collecting statement (name/role): _______________________
6.4 Donor/claimant statement (write clearly, no judgement):
6.5 Donor asked to sign statement? Yes [ ] No [ ]
If yes, signed? Yes [ ] No [ ]
7) Response SOP — “Non-Ownership and Respect” (MANDATORY)
7.1 Core Rule
A donation does not create ownership or control.
The relics and museum assets are held in trust (for protection and peace).
Donors must not claim property rights because they gave money or support.
7.2 Staff Actions (Follow in Order)
Stay calm and respectful
Do not argue in public
Record the claim using TK-067 (Sections 1–4)
Check donation records and any MoU
Send written response using the Non-Ownership Clause Template (Section 8)
If public claim continues: prepare public clarification (Board approves)
If threats/theft risk: increase security and seek legal advice
7.3 Prohibited Actions
Private negotiation by one staff member
Promising ownership, access, or control
Deleting records or messages
Public shaming of the donor
8) NON-OWNERSHIP CLAUSE TEMPLATE (Copy/Paste)
Clause Title: Non-Ownership and No Control by Donation
Clause Text (Standard):
The Donor confirms that all donations to HSWAGATA are given freely for the support of preservation, education, community peace, and the protection of sacred heritage.
The Donor understands and agrees that a donation does not create ownership, co-ownership, or property rights over any Buddha relic, museum collection, building, land, equipment, documents, or any other asset of HSWAGATA.
The Donor has no authority to direct, control, remove, sell, transfer, or demand access to relics or museum assets based on the donation.
All relics and museum assets remain under the guardianship and governance of HSWAGATA according to its policies, security rules, and ethical duties.
If the Donor wishes to support a specific project, this may be described as an intended purpose, but the final decision on use, timing, and method remains with HSWAGATA.
Any public statement by the Donor that claims ownership or control because of a donation is considered false and harmful to trust and peace. HSWAGATA may issue a clarification to protect the public and the institution.
If a dispute arises, both sides agree first to use calm discussion and mediation. If needed, HSWAGATA may use legal steps to protect relic safety and prevent harm.
Optional Add-On (For High-Risk Cases):
8. The Donor agrees not to use the donation as a tool for pressure, threats, or coercion. If such actions occur, HSWAGATA may suspend cooperation and return any undisbursed funds, where lawful and appropriate.
9) Decision and Follow-Up
9.1 Action chosen (tick):
Private clarification letter [ ] Public clarification (Board) [ ] Mediation [ ] Legal review [ ] Security upgrade [ ] Other [ ]
9.2 Outcome notes (facts only):
9.3 Next review date: ____ / ____ / ______
10) Sign-Off
Prepared by: ________________________ Signature: ____________
Reviewed by: ________________________ Signature: ____________
Approved by (if required): ___________ Signature: ____________
Date: ____ / ____ / ______
