THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T-TK015
Template Title: Testing Request SOP (CT Scan / Testing Requested After Controversy)
Related Research Case IDs / Cluster: TK-015 / Cluster E (Science, Testing, Misinformation)
Linked Templates / Policies: Chain-of-Custody Form Set; T-TK001 ID Verification Checklist; T-TK003 Credential Check SOP; T-TK004 External-Claim Verification SOP; T-TK005 Public Correction Procedure; T-TK006 Publication Approval Workflow; Data Protection & Confidentiality Policy; Sacred-Restricted / Sensitive Handling Rules; Incident Reporting Form; Conflict Resolution & Security SOP
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose
This SOP is used when CT scan or any testing is requested after a controversy, rumor, dispute, or public claim.
Goal:
Protect the relic from harm.
Protect truth (no false claims).
Ensure chain-of-custody and consent.
Reduce conflict and misinformation.
Main rule: No testing starts without written approval + safe chain-of-custody.
2) What counts as “testing”
Tick requested method(s):
CT scan [ ] X-ray [ ] Micro-CT [ ] MRI [ ] (rare)
Material analysis (XRF/FTIR/etc.) [ ]
Microscopy [ ]
DNA/biological test [ ] (high sensitivity)
Carbon dating [ ]
Other: _______________________________ [ ]
Testing type:
Non-invasive (no sample removed) [ ]
Minimally invasive (tiny sample) [ ]
Invasive (sample removed) [ ]
Default policy: Choose non-invasive first.
3) When to activate this SOP
Tick any:
Public controversy / rumor exists [ ]
Conflicting origin stories exist [ ] (also start T-TK007)
Fake letter or “official proof” appeared [ ] (also start T-TK004)
Competing custody claim exists [ ]
Testing requested by outside person [ ]
Media pressure exists [ ]
Other: ______________________________________ [ ]
4) Testing request intake (must complete)
Request date/time: ____ / ____ / ______ _______ (time)
Requested by (name): ______________________________________
Role claimed: Visitor [ ] Donor [ ] Monk/Nun [ ] Researcher [ ] Lab/Hospital [ ] Other: ____
ID verified with T-TK001? Yes [ ] No [ ] In progress [ ]
If “expert” claimed, T-TK003 completed? Yes [ ] No [ ]
Contact details: ___________________________________________
Reason for testing (1–2 lines, simple):
What decision is requested from HSWAGATA?
Approve test [ ] Provide access [ ] Confirm authenticity [ ] Publish results [ ] Other: ______
5) Object details (the subject of testing)
Relic / object ID (HSWAGATA code): _________________________
Object name: ______________________________________________
Current storage location (restricted): _______________________
Condition summary (before test): Good [ ] Fair [ ] Poor [ ] Unknown [ ]
Condition photos taken (sacred rules followed): Yes [ ] No [ ]
Conservator consulted before decision: Yes [ ] No [ ]
6) Legal and ethical checks (must tick)
Ownership/custodianship clear (documents exist) [ ]
If unclear: use T-TK014 Custodianship Declaration [ ]
Consent for testing exists from rightful custodian/board [ ]
Testing benefits outweigh risks (short reason): _______________
No conflict of interest (COI) declared by requester/lab [ ]
Sacred restrictions respected (no public display during testing) [ ]
If official letters/reports are used to justify testing:
T-TK004 verification started/completed [ ]
7) Risk assessment (before approval)
Tick risks:
Physical risk to relic (movement, vibration, heat) [ ]
Radiation exposure concern (CT/X-ray) [ ]
Risk of loss/theft during transport [ ]
Risk of misinformation (result misused) [ ]
Risk of conflict escalation [ ]
Privacy risk (names, locations leaked) [ ]
Other: ______________________________________ [ ]
Risk level:
Low [ ] Medium [ ] High [ ] Critical [ ]
Rule: High/Critical needs Board decision + Security plan.
8) Testing plan requirements (must be written)
No test is approved without a written plan that includes:
Name of lab/hospital: ______________________________________
Address: _________________________________________________
Lead contact person: _______________________________________
Official contact (public number/email) verified: Yes [ ] No [ ]
Testing method and settings (short): _________________________
Estimated time: ___________________________________________
Handling rules (gloves, container, no sample removal): ________
Data output (images/report) format: __________________________
If the lab/hospital is external:
Verification of institution completed (minimum 2 checks): Yes [ ] No [ ]
9) Chain-of-custody (mandatory)
No movement without chain-of-custody.
Chain-of-custody form attached [ ]
Seal number (if used): _________________________
Two-person escort assigned: Yes [ ] No [ ] (must be Yes for relic testing)
Escort names: ____________________ / ____________________
Transport method:
Museum vehicle [ ] Secure courier [ ] Police escort [ ] Other: ______
Pick-up date/time: ____ / ____ / ______ _______
Return date/time planned: ____ / ____ / ______ _______
At every handover point:
Signatures + time + location recorded [ ]
10) Results handling (truth and communication)
Result recipient (who receives the report first):
HSWAGATA Board/Director only [ ]
Collections + Science Dept [ ]
Other: __________________________ [ ]
Confidentiality:
Results marked Internal/Restricted until Board review [ ]
No early leaks to media [ ]
No “authentic” label based only on weak/inconclusive results [ ]
If public misinformation risk exists:
Prepare a safe public explanation (T-TK005) [ ]
11) Publication rule (strict)
No test result is published unless:
Board approves publication, AND
T-TK006 Publication Approval Workflow is completed, AND
personal data and sacred-restricted info are removed.
Publication allowed?
Yes [ ] No [ ] Hold until review [ ]
12) Decision record (approval / rejection)
Decision:
Approved [ ] Approved with conditions [ ] Rejected [ ] Postponed [ ]
Conditions (if any):
Non-invasive only [ ]
No sample removal [ ]
Specific lab only [ ]
Security escort required [ ]
No public statement [ ]
Other: ______________________________________ [ ]
Decision made by:
Department Head: ____________________ Signature: ________ Date: //______
Board delegate (if needed): __________ Signature: ________ Date: //______
Reason summary (1–2 lines):
13) After-action review (after testing is completed)
Testing completed date: ____ / ____ / ______
Condition after return: Good [ ] Fair [ ] Poor [ ] Needs conservation [ ]
Any incident during transport/testing? Yes [ ] No [ ]
If yes: Incident report filed [ ]
Lessons learned (3 points):
14) Attachments checklist
Testing request letter/email [ ]
Lab/hospital verification notes [ ]
Consent record [ ]
COI disclosure [ ]
Chain-of-custody log [ ]
Condition photos (restricted) [ ]
Final report/images (restricted) [ ]
Board decision record [ ]
Filed by: _______________________ Date of form: ____ / ____ / ______
Reviewed by (Head/Board delegate): ______________ Date: ____ / ____ / ______
