THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T121
Template Title: DOCTRINAL RISK REGISTER ENTRY FORM
Related Research Case IDs / Cluster: ___________________________
Linked Templates / Policies: _________________________________
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________________
Office / Unit: ______________________________________________
Country / Location: _________________________________________
Confidentiality Level (tick one):
[ ] Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive
Use of this form (tick):
[ ] New case / action [ ] Follow-up [ ] Annual review [ ] Archive only
SECTION 1 – BASIC RISK INFORMATION
1.1 Risk Title
(Short name, e.g. “Misleading Relic Label”, “Over-claiming Miracles”.)
1.2 Risk ID (if used in main risk register)
1.3 Risk Owner (person / unit responsible)
Name: _______________________________________________________
Position / Unit: ___________________________________________
SECTION 2 – RISK DESCRIPTION & CAUSE
2.1 Risk Statement
(Use simple format: “There is a risk that… which could lead to…”)
2.2 Main Cause(s) of This Doctrinal Risk
(Tick all that apply and explain below.)
[ ] Weak understanding of Sutta / Vinaya / Abhidhamma
[ ] Confusing or wrong museum text / label
[ ] Poor training of guides / staff
[ ] Pressure from donors / visitors
[ ] Misuse of visions / “messages”
[ ] Misuse of relics (for power, money, status)
[ ] Poor control of social media / online content
[ ] Conflict between different teachers / lineages
[ ] Lack of doctrinal review process
[ ] Other: _________________________________________________
Short explanation of cause(s) (2–4 lines):
SECTION 3 – IMPACT ANALYSIS
3.1 Areas That Could Be Harmed
(Tick all that apply.)
[ ] Faith of visitors / community
[ ] Doctrinal integrity (Dhamma & Vinaya)
[ ] Respect and safety of relics
[ ] Peace and harmony between groups
[ ] Reputation of HSWAGATA
[ ] Relationship with other temples or religions
[ ] Relationship with scientific / academic partners
[ ] Legal / policy position of HSWAGATA
[ ] Internal staff / volunteer morale
[ ] Other: _________________________________________________
3.2 Describe Possible Impact if Risk Happens
(What might really happen? Use simple, clear words.)
3.3 Impact Level (choose one)
[ ] Low – small effect, easy to fix
[ ] Medium – some harm to faith or trust, needs work to fix
[ ] High – serious harm to faith, peace, or relic respect
[ ] Very high – deep damage to doctrine, major conflict risk
SECTION 4 – LIKELIHOOD & CURRENT CONTROLS
4.1 Likelihood (chance that this might happen)
[ ] Rare – very unlikely, but possible
[ ] Unlikely – could happen, but not often
[ ] Possible – could happen sometimes
[ ] Likely – will probably happen without action
[ ] Almost certain – already happening often
4.2 Current Controls Already in Place
(What do we already do to stop this risk?)
[ ] Doctrinal review of texts (T105, T114, etc.)
[ ] Training for guides / staff
[ ] Clear policies on relic use
[ ] Social media and media guidelines
[ ] Monastic advisory / doctrinal committee
[ ] Other: _________________________________________________
Short description:
4.3 Is Current Control Enough?
[ ] Yes – risk is already low
[ ] Partly – some extra action needed
[ ] No – risk is still high and worrying
Explain:
SECTION 5 – OVERALL RISK RATING
(Combine impact and likelihood to give simple rating.)
5.1 Overall Rating (tick one)
[ ] Low doctrinal risk
[ ] Medium doctrinal risk
[ ] High doctrinal risk
[ ] Critical doctrinal risk
Reason for rating (2–3 lines):
SECTION 6 – MITIGATION ACTIONS (WHAT WE WILL DO)
6.1 Planned Actions to Reduce This Risk
Action 1:
Responsible person / unit: _________________________________
Target date: ____ / ____ / ______
Action 2:
Responsible person / unit: _________________________________
Target date: ____ / ____ / ______
Action 3 (optional):
Responsible person / unit: _________________________________
Target date: ____ / ____ / ______
6.2 Type of Actions (tick all that apply)
[ ] Update or correct museum text / labels
[ ] Change or improve staff / guide training
[ ] New or updated doctrinal policy / SOP
[ ] Clearer rules for relic use and movement
[ ] Better scriptural support and footnotes
[ ] Stronger control of online / media messages
[ ] Use of multi-faith explanation note (T120)
[ ] Conflict-sensitive guidance for sensitive topics
[ ] Other: _________________________________________________
6.3 Residual Risk (After Actions Are Done)
Expected level after actions are complete:
[ ] Low
[ ] Medium
[ ] High
Short note:
SECTION 7 – MONITORING & REVIEW
7.1 How Will We Monitor This Risk?
[ ] Regular review of visitor questions (T109)
[ ] Feedback from monastics / doctrinal advisors
[ ] Staff and guide feedback
[ ] Social media / media monitoring
[ ] Community or donor feedback
[ ] Other: _________________________________________________
Short description:
7.2 Review Dates
Next review date for this risk: ____ / ____ / ______
Further reviews planned:
[ ] Every 6 months
[ ] Once a year
[ ] After big events / changes
[ ] Other: _________________________________________________
SECTION 8 – APPROVAL & ENTRY INTO MAIN REGISTER
8.1 Doctrinal Reviewer
Name: _______________________________________________________
Role / Position: ___________________________________________
Comments on this risk and actions (2–4 lines):
Signature: ___________________________ Date: ____ / ____ / ______
8.2 Risk Manager / Board or Committee Representative
Name: _______________________________________________________
Role / Position: ___________________________________________
Decision:
[ ] Accept and add this entry to HSWAGATA main risk register
[ ] Accept but ask for stronger actions
[ ] Send back for more work / clarification
Short note:
Signature: ___________________________ Date: ____ / ____ / ______
SECTION 9 – ARCHIVE & CROSS-REFERENCING
9.1 Main Risk Register Reference
(This risk is stored under ID / code:)
9.2 Linked Documents / Forms (write code or title)
[ ] T105 – Doctrinal Review Checklist for New Policies
[ ] T112 – Doctrinal Advisory Committee Minutes
[ ] T114 – Text Panel / Script Doctrinal Approval Form
[ ] T117 – Scriptural Citation Approval & Footnote Sheet
[ ] T118 – Translation Accuracy Check Form
[ ] Other related forms: _________________________________
9.3 Archive Code / Digital Folder Path
Notes for future reviewers of this doctrinal risk:
END OF FORM – T121 DOCTRINAL RISK REGISTER ENTRY FORM
