THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T162
Template Title: SOP Cover Sheet (Standard Procedure Registration)
Related Research Case IDs / Cluster: _______________________________
Linked Templates / Policies: _______________________________
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose (why we use this cover sheet)
This cover sheet registers an SOP (Standard Operating Procedure).
It helps us control versions, link to policies, and plan reviews.
2) SOP identification (registration details)
SOP title: _________________________________________________
SOP code / number: _________________________________________
Unit / Department responsible: _______________________________
SOP owner (role): __________________________________________
Prepared by (name/role): ____________________________________
Contact (email/phone): ______________________________________
3) SOP purpose and scope
Purpose (why this SOP is needed):
Scope (what it covers):
Not covered (boundaries):
Who must follow this SOP (tick):
Board [ ] Staff [ ] Monastics [ ] Volunteers [ ] Contractors [ ] Partners (if stated) [ ]
4) Linked policies and documents (must be completed)
Linked policies (codes/titles):
Linked forms / templates:
Linked MoUs / agreements (if any): ____________________________
Related risk controls (if any): ________________________________
5) Version control (document control)
Version: v_____
Draft date: ____ / ____ / ______
Effective date (start using): ____ / ____ / ______
Supersedes (old SOP code/version, if any): ______________________
Status (tick one): Draft [ ] Active [ ] Under review [ ] Withdrawn [ ]
6) Review and update (review date)
Review cycle (tick): Every year [ ] Every 2 years [ ] Every 3 years [ ] After an incident [ ] Other: ____
Next review date: ____ / ____ / ______
Reviewer (role/unit): ________________________________________
7) Training and communication (implementation)
Training needed? Yes [ ] No [ ]
If Yes, who needs training: ________________________________________
Training method: Briefing [ ] Workshop [ ] On-the-job [ ] Other: ______How will we share this SOP? Email [ ] Staff meeting [ ] Notice board [ ] Handbook [ ] Other: ______
8) Special handling (if sensitive)
Is this SOP Sacred-Restricted / sensitive (relic access, security details)?
Yes [ ] No [ ]
If Yes, who can receive a copy (roles only): __________________________
9) Approvals (sign-off)
Prepared by: ______________________________ Signature: __________ Date: //____
Reviewed by (Unit Head): ___________________ Signature: __________ Date: //____
Reviewed by (Security / Conservation / Science) (if needed): __________ Signature: __________ Date: //____
Approved by (Director / Board authority): ____________________________ Signature: __________ Date: //____
10) Filing (where it is stored)
Master file location (cabinet/folder + digital path): __________________________
Controlled copy holders (roles/units): _______________________________________
Notes: ______________________________________________________________
