THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T163
Template Title: Risk Management Register Entry (Institutional)
Related Research Case IDs / Cluster: _______________________________
Linked Templates / Policies: T154 (Strategic Planning Workshop Note), T153 (Board Minutes), T155 (Policy Drafting Cover Sheet), T159 (Legal & Docs Checklist), Incident Report Form (if used)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose (why we log this risk)
This form records a general institutional risk. It helps us prevent harm, protect relic stewardship, and support good governance.
2) Rating guide (simple scale)
Likelihood (chance it may happen):
1 Rare [ ] 2 Unlikely [ ] 3 Possible [ ] 4 Likely [ ] 5 Almost certain [ ]
Impact (how serious if it happens):
1 Minor [ ] 2 Low [ ] 3 Medium [ ] 4 High [ ] 5 Severe [ ]
Risk level (optional): Likelihood ___ × Impact ___ = Score ___
Risk band (tick): Low [ ] Medium [ ] High [ ] Critical [ ]
3) Risk entry (main fields)
Risk ID / code: __________________________
Risk title (short): _______________________________________________
Risk description (what could go wrong):
Risk category (tick one):
Governance [ ] Security [ ] Conservation/Maintenance [ ] Science/Verification [ ] Finance [ ] Legal/Compliance [ ] Community/Donors [ ] Reputation/Misinformation [ ] HR/Capacity [ ] IT/Records [ ] Other: ______
Cluster link (tick all that apply):
Cluster A [ ] B [ ] C [ ] D [ ] E [ ] F [ ] G [ ] H [ ]
Case IDs (if known): _____________________________________________
Where this risk happens (location/site/process):
Who/what may be affected (people, relics, trust, partners):
4) Likelihood and impact (current)
Likelihood rating (1–5): ____
Reason (facts/experience): __________________________________________
Impact rating (1–5): ____
Reason (what harm, what loss): ______________________________________
Current risk level: Low [ ] Medium [ ] High [ ] Critical [ ]
5) Current controls (what we already do)
List the controls already in place (policies, SOPs, training, equipment).
Are current controls strong enough? Yes [ ] No [ ] Not sure [ ]
Notes: ____________________________________________________________
6) Mitigation plan (what we will improve)
Add actions to reduce the risk.
Mitigation action 1
Action: _________________________________________________
Responsible person (owner): ______________________________
Support unit/team: _______________________________________
Deadline: ____ / ____ / ______
Resources needed (budget/tools/people): __________________
Evidence to file (report/photo/minutes): __________________
Mitigation action 2
Action: _________________________________________________
Responsible person: ______________________________________
Deadline: ____ / ____ / ______
Evidence to file: ________________________________________
(Add more as needed.)
7) Risk owner and monitoring
Risk owner (role/name): _________________________________________
Backup owner (role/name): _______________________________________
Monitoring method (tick):
Monthly check [ ] Quarterly review [ ] Annual review [ ] After incident [ ] Other: ______
Next review date: ____ / ____ / ______
Report to (tick): Director [ ] Board [ ] Committee [ ] Unit Head [ ]
8) Residual risk (after mitigation)
(Complete after actions are done, or during review.)
Residual likelihood (1–5): ____
Residual impact (1–5): ____
Residual risk level: Low [ ] Medium [ ] High [ ] Critical [ ]
Acceptable now? Yes [ ] No [ ]
If No, next step: _________________________________________________
9) Status and notes
Status (tick one): Open [ ] In progress [ ] Controlled [ ] Closed [ ]
Date status updated: ____ / ____ / ______
Notes (keep brief; limit details if Sacred-Restricted):
10) Approvals and filing
Prepared by: ______________________________ Signature: __________ Date: //____
Reviewed by (Unit Head): __________________ Signature: __________ Date: //____
Reviewed by (Director/Governance): ________ Signature: __________ Date: //____
File location (cabinet/folder + digital path): __________________________
Register page/version: ____________________ Effective date: //____
