THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T190
Template Title: Media & Social Media Content Approval Sheet (Community)
Related Research Case IDs / Cluster: Cluster D (Everyday Faith & Lay Donations), Cases 36–45 (add E if misinformation/science topics; add F if conflict risk)
Linked Templates / Policies: Communication Policy, Data/Privacy Rules, T172 (Logo & Branding Approval), T183 (Community Feedback/Complaint), T179 (Gift with Conditions Risk Review), Relic Respect & Safeguarding Rules, T173 (Records Classification)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose (why we use this sheet)
This sheet approves community media content before it is posted.
It helps keep messages truthful, respectful, and safe.
2) Post / content details (basic info)
Content title / short name: __________________________________________
Platform (tick): Facebook [ ] Instagram [ ] TikTok [ ] YouTube [ ] Website [ ] Printed poster [ ] Press note [ ] Other: ______
Post type (tick): Text [ ] Image [ ] Video [ ] Event notice [ ] Donation update [ ] Education post [ ] Other: ______
Language(s): _______________________________________________
Target audience (tick): Local community [ ] Donors [ ] Schools/youth [ ] Pilgrims/visitors [ ] Partners [ ] General public [ ] Other: ______
Purpose (tick): Inform [ ] Invite [ ] Thank donors [ ] Share learning [ ] Promote peace/harmony [ ] Fundraising (approved) [ ] Other: ______
Planned publish date/time: ____ / ____ / ______ ________
Publish by (name/role/account): _____________________________________
3) Draft content (copy/paste full draft here)
A) Main text / caption:
B) Headline (if used): ___________________________________________
C) Hashtags (if used): __________________________________________
D) Call to action (if any):
Visit [ ] Join event [ ] Share [ ] Donate [ ] Volunteer [ ] Other: ______
Details: __________________________________________________________
E) Links / phone numbers included (write):
4) Images, video, and logo check (image check)
A) Media attached? Yes [ ] No [ ]
If Yes, list file names/links/path: ___________________________________
B) Photo/video source (tick):
Taken by HSWAGATA [ ] Provided by partner [ ] Provided by community [ ] Stock/other [ ]
C) Permission check
We have permission to use these images/videos. Yes [ ] No [ ] Not sure [ ]
People shown clearly (faces)? Yes [ ] No [ ]
If Yes: consent obtained (or public event notice rules followed). Yes [ ] No [ ] Not sure [ ]
D) Sensitive image check (must tick)
No photos of Sacred-Restricted areas or security controls. Yes [ ] No [ ]
No private donor details shown (names, phone, bank). Yes [ ] No [ ]
No children shown in a risky way. Yes [ ] No [ ]
E) Logo / branding use
HSWAGATA logo used? Yes [ ] No [ ]
If Yes: T172 approval reference ID: _______________________________
5) Risk and ethics check (risk check)
Tick Yes/No. If any “No”, revise or do not post.
A) Truthfulness and misinformation
The post is truthful and not exaggerated. Yes [ ] No [ ]
The post does not claim “proof” without evidence. Yes [ ] No [ ]
If it mentions relics, it uses respectful and careful words. Yes [ ] No [ ]
B) Faith, respect, and peace
The tone is respectful (no mocking, no anger). Yes [ ] No [ ]
The post supports peace and harmony (no attacks on groups). Yes [ ] No [ ]
The post avoids political party promotion. Yes [ ] No [ ]
C) Safety and security
The post does not reveal security routines, keys, layouts, or access rules. Yes [ ] No [ ]
The post does not encourage unsafe crowd behavior. Yes [ ] No [ ]
D) Privacy and data protection
No private personal data is shown (donors, staff, visitors). Yes [ ] No [ ]
Any quotes/names used have consent (if needed). Yes [ ] No [ ] Not sure [ ]
E) Donations and “strings attached”
If the post asks for donations, it is voluntary and not pressuring. Yes [ ] No [ ]
If any donor conditions are mentioned, it was approved (T179 if needed). Yes [ ] No [ ] NA [ ]
Bank details shown are official and correct (if any). Yes [ ] No [ ] NA [ ]
Overall risk level (tick): Low [ ] Medium [ ] High [ ]
If Medium/High, what is the main risk? __________________________________
6) Required edits (if any)
List changes needed before approval.
Edit 1: ____________________________________________________________
Edit 2: ____________________________________________________________
Edit 3: ____________________________________________________________
Revised draft returned to approver? Yes [ ] No [ ] Date: //____
7) Approval decision (approver)
Decision (tick one):
Approved to publish [ ]
Approved with changes (must edit first) [ ]
Not approved [ ]
Hold for senior review [ ]
Reason (short): _________________________________________________
Approval limits (if needed):
Approved platform(s): _____________________________________________
Approved dates (from/to): //____ to //____
Comments must be moderated? Yes [ ] No [ ]
Who responds to public questions: _________________________________
8) Publication record (after posting)
(Complete after posting.)
Posted? Yes [ ] No [ ]
Posted date/time: ____ / ____ / ______ ________
Link to post (or screenshot saved location): __________________________
Any major public reaction/issue? Yes [ ] No [ ]
If Yes, note and link to T183 (complaint/feedback) or T163 (risk): _________
9) Signatures and filing
Prepared by (name/role): _______________________ Signature: __________ Date: //____
Checked by (Comms/Community lead): _____________ Signature: __________ Date: //____
Doctrinal/Ethics check needed? Yes [ ] No [ ]
If Yes, reviewed by (name/role): _______________ Signature: __________ Date: //____
Approved by (Director/Authority): ______________ Signature: __________ Date: //____
File code / reference ID: ____________________
Classification recommended (T173): Public [ ] Internal [ ] Restricted [ ]
File location (cabinet/folder + digital path): __________________________
