Template No.: T191
Template Title: Public Talk / Dhamma Talk Announcement Template
Related Research Case IDs / Cluster: Cluster D (Everyday Faith & Lay Donations), Cases 36–45 (add A if cosmology/teachings focus; add H if ethics theme)
Linked Templates / Policies: Communication Policy, T190 (Media Content Approval), T172 (Logo/Branding Approval), Visitor Safety Plan, T173 (Records Classification)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose (why we use this template)
This template creates a clear and respectful announcement for a public talk or Dhamma talk.
2) Event details (core fields)
Event type (tick): Public talk [ ] Dhamma talk [ ] Chanting/reflection (approved) [ ] Workshop [ ] Other: ______
Speaker name and title: __________________________________________
Organisation/temple (if any): ________________________________________
Talk title: ______________________________________________________
Short talk description (2–4 lines, simple words):
Date: ____ / ____ / ______
Time: __________ to __________
Place / venue: _________________________________________________
Address / location details: ______________________________________
Language(s): _________________________________________________
3) Audience and access
Who is invited (tick): Everyone [ ] Community members [ ] Families [ ] Youth/students [ ] Pilgrims [ ] Donors [ ] Other: ______
Entry (tick): Free [ ] Registration needed [ ] Ticketed (approved) [ ]
If registration needed:
How to register (phone/message/link): ______________________________
Limit of seats: ________
Accessibility / special support (tick):
Wheelchair access [ ] Hearing support [ ] Reserved seating for elders [ ] Other: ______
Details: __________________________________________________________
4) Contact details (for questions)
Contact person name/role: __________________________________________
Phone: __________________________ Email: __________________________
Office hours (optional): ____________________________________________
5) Special notes (special note)
Tick and add short notes.
Please dress respectfully. [ ]
Please keep phones silent. [ ]
Photos/video rules (where allowed): ________________________________
Please come 10–15 minutes early. [ ]
Children must stay with adults. [ ]
No selling inside the event area. [ ]
Donations are voluntary and not required. [ ]
Other note: __________________________ [ ] Details: ________________
6) Safety and crowd control (internal planning note)
Expected number of people: ________
Extra staff/volunteers needed? Yes [ ] No [ ]
Emergency contact on duty (name/role): _______________________________
7) Branding and approval checks (before publishing)
Logo used? Yes [ ] No [ ] If Yes, T172 reference ID: ________________
Posted on social media? Yes [ ] No [ ] If Yes, use T190 approval: ____
Records classification (T173) for the final poster/text: Public [ ] Internal [ ]
Approved by (Comms/Director): __________________ Signature: _________ Date: //____
8) Ready-to-use announcement text (copy block)
(Replace the [brackets] and keep words simple.)
HSWAGATA Public Talk / Dhamma Talk
Title: [Talk Title]
Speaker: [Name, Title]
Date: [DD/MM/YYYY]
Time: [Start–End]
Place: [Venue, Address]
About the talk:
[2–4 short lines about the talk.]
Who can join: [Everyone / community / students / etc.]
Entry: [Free / registration needed]
Contact: [Name] – [Phone/Email]
Special note: [Respectful dress / quiet phones / photo rule / arrive early / donations voluntary.]
9) Filing
File code / reference ID: ____________________
File location (cabinet/folder + digital path): __________________________
Document version / code: ____________________ Effective date: //____
