THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T208
Template Title: Public Communication Plan for Testing Results
Related Research Case IDs / Cluster: Cluster E – Science, Testing, Misinformation (E46–E65)
Linked Templates / Policies: T207 Internal Scientific Briefing, T209 Misinformation Monitoring Log, T210 Rapid Response Drafting Sheet, Relic Stewardship Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only
FIELDS (Public Communication Plan)
1) Purpose of Communication (tick all that apply)
Share results in clear, calm words [ ]
Prevent rumours / reduce confusion [ ]
Protect faith and social harmony [ ]
Teach science limits and careful thinking [ ]
Support preservation decisions [ ]
Other: ______________________________
Purpose notes (1–2 lines):
2) Key Messages (write 3–6 short messages)
Message 1 (main message):
Message 2 (what the test does show):
Message 3 (what the test does not show / limits):
Message 4 (why HSWAGATA did this test):
Message 5 (peace/harmony message):
3) Target Groups (choose + add details)
Tick and define groups:
Monastics / temple network [ ] Details: ________________________
Lay devotees / local community [ ] Details: _____________________
Donors / patrons [ ] Details: _________________________________
Youth / students / schools [ ] Details: _________________________
Media / journalists [ ] Details: _______________________________
Government / heritage officers [ ] Details: ______________________
International partners [ ] Details: _____________________________
Online audiences (social media) [ ] Details: _____________________
Other: ______________________________
4) Spokespersons (who speaks, who does not)
Main spokesperson (name/role): ________________________________
Scientific spokesperson (name/role): ____________________________
Monastic/ethics advisor (name/role): ____________________________
Backup spokesperson (name/role): ______________________________
Rules (tick):
Only approved spokespersons speak publicly [ ]
No private interviews without approval [ ]
No sharing raw files/screenshots by staff [ ]
5) Channels and Materials (tick + list)
Channels:
Museum website [ ] Social media [ ] Press release [ ]
Press conference [ ] Community meeting [ ] Public lecture [ ]
Printed poster/notice [ ] School talk [ ] Other: ________________
Materials to prepare:
1-page summary (simple words) [ ]
Full technical note (restricted) [ ]
Visual infographic (what was tested) [ ]
Photo policy (what images can be shown) [ ]
Q&A sheet [ ]
Languages needed: _____________________________________________
6) Timing and Steps (use exact dates)
Internal scientific briefing complete (T207) date: //____
Leadership approval date/time: //____ :
Inform key partners first (monastics/government) date: //____
Public release date/time: //____ :
Follow-up session / public talk date: //____
Monitoring period after release: ____ days/weeks
7) Q&A Preparation (attach)
Q&A document attached: Yes [ ] No [ ]
If not attached, list top 8–12 questions expected:
Hard questions to prepare (authenticity, conflict, politics, money):
8) Risk Check (before release)
Could this message cause fear/panic? Yes [ ] No [ ]
Could it cause anger/division? Yes [ ] No [ ]
Could it increase theft risk? Yes [ ] No [ ]
Could it be misused as “proof” for strong claims? Yes [ ] No [ ]
Mitigation actions (short): ______________________________________
9) Misinformation Readiness (link to templates)
Monitoring log started (T209): Yes [ ] No [ ]
Rapid response drafting sheet ready (T210): Yes [ ] No [ ]
Who approves rapid response statements? ________________________
10) Approvals
Prepared by: __________________________ Date: //____
Reviewed by (Science Dept Head): ________ Date: //____
Reviewed by (Security/Conflict Dept Head): Date: //____
Reviewed by (Monastic/Ethics advisor): ____ Date: //____
Final approval (Director/Board): _________ Date: //____
