THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T213
Template Title: Media Interview Preparation Sheet (Scientific Topics)
Related Research Case IDs / Cluster: Cluster E (Science, Testing, Misinformation), Cases 46–65 (add F if conflict risk; add H for ethics framing)
Linked Templates / Policies: T190 (Media Content Approval), T212 (Visitor FAQ Planning), T211 (Science–Faith Dialogue Plan), Relic Respect & Safeguarding Rules, Communication Policy, T173 (Records Classification), T183 (Feedback/Complaint)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only
1) Purpose (why we use this sheet)
This sheet prepares spokespeople for interviews about science and relics.
It keeps messages truthful, respectful, and safe.
2) Interview details (basic info)
Media outlet / journalist name: ____________________________________
Program/article title (if known): __________________________________
Format (tick): Live TV [ ] Recorded TV [ ] Radio [ ] Podcast [ ] Print [ ] Online article [ ] Social media live [ ] Other: ____
Interview date: ____ / ____ / ______
Interview time: ________ Duration (min): ________
Location (studio / online / museum): _______________________________
Language(s): _______________________________________________
Topic requested by media (write):
Audience (who will watch/read):
General public [ ] Students [ ] Pilgrims [ ] Donors [ ] International [ ] Other: ____
3) Spokesperson and support team
Primary spokesperson
Name/role: _______________________________________________
Contact (internal): ________________________________________
Comfort level (tick): High [ ] Medium [ ] Low [ ]
Training needed before interview? Yes [ ] No [ ]
Second spokesperson / backup (optional)
Name/role: _______________________________________________
Support team
Communications lead: _______________________________________
Doctrinal/Ethics advisor: __________________________________
Science/Verification advisor (lab contact): __________________
Security/safeguarding contact: ______________________________
4) Key messages (3–5 short points)
Write simple messages the spokesperson repeats.
Message 1: _________________________________________________________
Message 2: _________________________________________________________
Message 3: _________________________________________________________
Message 4 (optional): _______________________________________________
Message 5 (optional): _______________________________________________
One-sentence headline message (memorise):
5) “Red lines” (what we must NOT say) (required)
Tick to confirm the spokesperson understands:
No Sacred-Restricted details (security routines, storage, access). [ ]
No “how-to” instructions for testing, sampling, or copying relics. [ ]
No unproven claims (“final proof”, “guaranteed”, “miracle proof”). [ ]
No private donor/staff personal data. [ ]
No blaming, mocking, or attacking any faith/group. [ ]
No political party promotion. [ ]
Sensitive topics to refuse politely (list):
Safe refusal line (use as script):
“I cannot share that detail. I can share public information about our care, education, and respect for faith.”
6) Safe examples and simple explanations (to use)
Use examples that teach without risk.
Example 1 (simple science point):
Example: _________________________________________________
Why it helps: _____________________________________________
Example 2 (faith-respect point):
Example: _________________________________________________
Why it helps: _____________________________________________
Example 3 (misinformation point):
Example: _________________________________________________
Why it helps: _____________________________________________
Simple words to use (choose 3–6):
Careful [ ] Respectful [ ] Evidence [ ] Limits [ ] Uncertain [ ] Verified [ ] Community trust [ ] Peace [ ]
Words to avoid (if possible):
“Prove 100%” [ ] “Magic proof” [ ] “Secret method” [ ] “Guaranteed” [ ]
7) Likely questions and prepared answers (Q&A)
Write short answers (3–6 lines). Keep calm.
Q1: __________________________________________________________
A1: __________________________________________________________
Q2: __________________________________________________________
A2: __________________________________________________________
Q3: __________________________________________________________
A3: __________________________________________________________
Q4: __________________________________________________________
A4: __________________________________________________________
Q5 (hard/sensitive): __________________________________________
Safe answer (script): _________________________________________
8) Doctrinal and ethics check (faith-safe wording)
Reviewer (name/role): ______________________________________________
Date: ____ / ____ / ______
Tick to confirm:
Tone is respectful to Buddha, Dhamma, Sangha. Yes [ ] No [ ]
Supports peace and harmony. Yes [ ] No [ ]
Supports truthful speech (no exaggeration). Yes [ ] No [ ]
Notes / edits needed:
9) Science accuracy check (lab/technical review)
Reviewer (name/title/institution): ____________________________________
Date: ____ / ____ / ______
Tick to confirm:
Science statements are accurate. Yes [ ] No [ ]
Limits and uncertainty are clear. Yes [ ] No [ ]
No risky technical “how-to” details are included. Yes [ ] No [ ]
Notes / edits needed:
10) Follow-up documents to share (safe public pack)
Tick what we will give the journalist after the interview (public-safe only).
Visitor FAQ (final) or draft summary (from T212) [ ]
Museum mission/principles summary (public) [ ]
Public policy summary on relic care (non-sensitive) [ ]
Event poster / education link (approved) [ ]
Approved images (no restricted areas) [ ]
Contact for further questions [ ]
Other: __________________________ [ ]
File links/paths (internal):
11) Media handling plan (before/during/after)
Before
Interview briefing meeting held? Yes [ ] No [ ] Date: //____
Key message rehearsal done? Yes [ ] No [ ]
During
Who will attend as support (name/role): _____________________________
If misinformation appears, how to respond (one line): ________________
After
Will we request to review quotes (if possible)? Yes [ ] No [ ]
Who sends follow-up pack: __________________ Date: //____
Monitor public reaction/complaints (T183 if needed): Yes [ ] No [ ]
12) Approval (must be completed)
Prepared by (name/role): _______________________ Signature: __________ Date: //____
Checked by (Communications lead): ______________ Signature: __________ Date: //____
Checked by (Science/Verification): ______________ Signature: __________ Date: //____
Checked by (Doctrinal/Ethics): __________________ Signature: __________ Date: //____
Approved by (Director/Authority): _______________ Signature: __________ Date: //____
13) Filing
File code / reference ID: ____________________
Classification recommended (T173): Internal [ ] Restricted [ ] Sacred-Restricted [ ]
File location (cabinet/folder + digital path): __________________________
