THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T221
Template Title: Annual Science & Education Programme Plan (Outreach)
Related Research Case IDs / Cluster: Cluster E (Science, Testing, Misinformation), Cases 46–65 (also link D for community engagement; H for long-term ethics planning)
Linked Templates / Policies: T211 (Science–Faith Dialogue Event Plan), T212 (Visitor FAQ Planning), T213 (Media Interview Prep), T190 (Media Content Approval), T185 (School Visit Planning), T197 (Youth Engagement Activity Plan), T180 (Community Event Proposal), T163 (Risk Register Entry), T173 (Records Classification), Visitor Safety Plan, Relic Respect & Safeguarding Rules
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only
1) Purpose (why we use this plan)
This plan lists the science and education programme for one year.
It helps HSWAGATA teach carefully, reduce rumours, and protect faith, heritage, and peace.
2) Plan identity (basic details)
Programme year: ________
Plan period: ____ / ____ / ______ to ____ / ____ / ______
Programme lead (name/role): ____________________________________
Science/verification support (name/role): _________________________
Doctrinal/ethics support (name/role): ____________________________
Communications support (name/role): _____________________________
Short programme theme (1 line):
3) Main objectives (5–7)
Tick or write simple objectives.
Teach visitors what museum science is (in simple words). [ ]
Reduce misinformation and rumours about relics. [ ]
Build respectful science–faith dialogue. [ ]
Support schools and youth learning safely. [ ]
Train staff/volunteers to speak truthfully and calmly. [ ]
Build partnerships with credible labs and educators. [ ]
Share public-safe care practices (no sensitive details). [ ]
Other objective: ________________________________________________ [ ]
4) Target groups (who we serve)
Tick all that apply and estimate numbers.
General visitors: ________ / year
Pilgrims: ________ / year
School groups (teachers + students): ________ / year
Youth groups (clubs, scouts, etc.): ________ / year
Community leaders/elders: ________ / year
Donors/supporters: ________ / year
Media (approved only): ________ / year
University/research visitors: ________ / year
Other: ____________________ Estimated: ________ / year
5) Key partners (partners)
List planned partners and what they do.
Partner 1: ______________________________________________
Type: Lab [ ] University [ ] School [ ] Temple [ ] NGO [ ] Government [ ] Other: ____
Planned role: Speaker [ ] Review content [ ] Host visit [ ] Provide materials [ ] Other: ____
Partner 2: ______________________________________________
Planned role: ______________________________________________
Partner 3: ______________________________________________
Planned role: ______________________________________________
Partner checks needed (T218 / T157)? Yes [ ] No [ ] Ref: __________
6) Programme activities (annual activity list)
(Use one line per activity. Add rows as needed.)
Columns to fill: Activity name • Format • Target group • Quarter/month • Lead • Partners • Estimated participants • Cost estimate • Risk level • Approval needs
Activity 1
Activity name: _________________________________________________
Format (tick): Talk [ ] Workshop [ ] Tour [ ] School visit [ ] Dialogue [ ] Exhibit panel [ ] Online post [ ] Training [ ] Other: ____
Target group: _________________________________________________
Time (quarter/month/date): _______________________________________
Lead (name/role): ______________________________________________
Partners: ______________________________________________________
Estimated participants: ________
Estimated cost: ____________________ (currency: ________)
Risk level: Low [ ] Medium [ ] High [ ]
Needed templates/approvals: T211 [ ] T190 [ ] T185 [ ] T197 [ ] Other: ____
Activity 2
Activity name: _________________________________________________
Format: _________________________________________________
Target group: _________________________________________________
Time: _______________________________________
Lead: _______________________________________
Partners: ____________________________________
Estimated participants: ________
Estimated cost: ____________________
Risk level: Low [ ] Medium [ ] High [ ]
Approvals needed: _____________________________
Activity 3
(Repeat as needed)
7) Content plan (what we will teach)
Tick key content themes for the year.
“What science can do” (careful, limited claims) [ ]
“What science cannot prove” (limits and uncertainty) [ ]
Basic conservation care (safe, public-safe information) [ ]
How to check rumours and misinformation [ ]
Respectful language for sacred heritage [ ]
Peace and harmony in public communication [ ]
Visitor FAQ updates (T212) [ ]
Other theme: ________________________________ [ ]
Doctrinal/ethics check needed for content? Yes [ ] No [ ]
Reviewer (name/role): _____________________________________________
Lab/science review needed for content? Yes [ ] No [ ]
Reviewer/lab: _________________________________________________
8) Communications and media plan (public-facing)
Public announcements needed? Yes [ ] No [ ]
If Yes: use T190 for each post. Yes [ ]Will any media interviews happen? Yes [ ] No [ ]
If Yes: use T213 for preparation. Yes [ ]
Key public message (1–2 lines):
Red lines (must follow):
No Sacred-Restricted details. [ ]
No “how-to testing” instructions. [ ]
No exaggerated claims. [ ]
9) Budget plan (annual)
Currency: ________
A) Budget lines (fill amounts)
Speakers/transport/hospitality: ____________________
Printing (posters, leaflets, panels): ____________________
Education materials (worksheets, kits): ____________________
Interpretation/language support: ____________________
Audio/visual (mic, projector, rental): ____________________
Staff/volunteer support (meals, local travel): ____________________
Partner/lab review costs (approved): ____________________
Accessibility support (ramps/signs/seating as needed): ____________________
Safety/first aid/event needs: ____________________
Other: ____________________ Amount: ____________________
Total planned budget: ____________________
B) Funding sources
Museum budget [ ] Donors (approved) [ ] Grants [ ] Partner support [ ] Other: ____
Notes (no donor control of results): ___________________________________
10) Risks and safeguards (required)
Tick main risks for the programme.
Misinformation/rumours risk [ ]
Community tension risk [ ]
Media sensational risk [ ]
Safety/crowd risk [ ]
Reputational risk [ ]
Data/privacy risk [ ]
Main mitigations (short):
Risk register entry needed (T163)? Yes [ ] No [ ] Risk ID: _____________
11) Monitoring and evaluation (how we know it worked)
A) Indicators (tick and fill)
Number of events delivered: target ________
Number of people reached: target ________
Number of school/youth activities: target ________
Visitor FAQ produced/updated (T212): Yes [ ] No [ ]
Staff/volunteer training sessions: target ________
Reduction of repeated rumours (tracked by questions/complaints): Yes [ ] No [ ]
B) Feedback tools
Use: T183 [ ] Short paper form [ ] Teacher feedback [ ] Online survey [ ] Other: ____
Monthly/quarter review dates: Q1 //____ Q2 //____ Q3 //____ Q4 //____
12) Approvals and sign-off
Prepared by (name/role): _______________________ Signature: __________ Date: //____
Reviewed by (Science/Verification): _____________ Signature: __________ Date: //____
Reviewed by (Doctrinal/Ethics): ________________ Signature: __________ Date: //____
Reviewed by (Communications): _________________ Signature: __________ Date: //____
Reviewed by (Safety/Security): ________________ Signature: __________ Date: //____
Approved by (Director/Authority): ______________ Signature: __________ Date: //____
13) Filing
File code / reference ID: ____________________
Classification recommended (T173): Internal [ ] Restricted [ ]
File location (cabinet/folder + digital path): __________________________
