THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T224
Template Title: Post-Testing Reflection & Lessons-Learned Sheet
Related Research Case IDs / Cluster: Cluster E (Science, Testing, Misinformation), Cases 46–65 (also link H for normative learning; F if conflict risk occurred)
Linked Templates / Policies: T214 (Risk Assessment for Testing Proposal), T216 (Ethics & Consent Review), T215 (Multi-Lab Dossier Summary), T217 (Data Storage & Access Register), T220 (Incident Report: Breach of Testing Protocol), T223 (Cross-Check Lab Reports vs Public Displays), T212 (Visitor FAQ Planning), T213 (Media Interview Prep), T190 (Media Approval), T169 (Learning Workshop Note), T163 (Risk Register Entry), T173 (Records Classification)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose (why we use this sheet)
This sheet reflects on each testing project after it ends.
It records what worked, what did not work, and lessons learned.
It also checks impact on faith, heritage, and peace.
Important: Do not write exact security routines or other Sacred-Restricted details here.
2) Project identification (basic info)
Project / dossier title: __________________________________________
Project ID / code: _______________________________________________
Related object/item ID (internal): _________________________________
Testing period (from/to): ____ / ____ / ______ to ____ / ____ / ______
Lead unit/department: ____________________________________________
Project lead (name/role): ________________________________________
Linked records (write IDs):
T214 Risk Assessment ID: ____________________
T216 Ethics & Consent ID: ____________________
T215 Multi-lab dossier ID (if any): ____________________
T217 Data register file code(s): ____________________
T220 Incident report ID(s) (if any): ____________________
T223 Display cross-check ID(s) (if any): ____________________
3) Project aim and expected value
Main aim (1–2 sentences):
What we hoped to improve (tick):
Conservation care [ ] Truthful education [ ] Rumour response [ ] Better records [ ] Staff skills [ ] Partnership learning [ ] Other: ____
Was the aim reached? Yes [ ] Partly [ ] No [ ]
Short reason: _________________________________________________
4) Summary of what was done (high level only)
Write 3–6 lines. Keep it general and safe (no “how-to”).
5) What worked well (what worked)
Write 5–10 clear points.
Top success factor (one main reason):
6) What did not work well (what did not)
Write 5–10 clear points (facts, not blame).
Main cause (tick):
Planning gap [ ] Time pressure [ ] Training gap [ ] Partner gap [ ] Data control gap [ ] Communication gap [ ] Equipment issue [ ] Other: ____
Notes: ____________________________________________________________
7) Impact review (faith / heritage / peace)
Rate each area and explain briefly.
A) Faith impact (impact on trust and respect)
Faith impact level: Positive [ ] Neutral [ ] Negative [ ]
Why (2–5 lines):
Did any group feel disrespected or worried? Yes [ ] No [ ]
If Yes, what was the issue (short): _________________________________
B) Heritage impact (physical care and safety)
Heritage impact level: Improved care [ ] No change [ ] Increased risk [ ]
Why (2–5 lines):
Any damage suspected? Yes [ ] No [ ] Not sure [ ]
If Yes/Not sure: conservation follow-up needed. Yes [ ] No [ ] Ref: ____
C) Peace and harmony impact (community relations)
Peace impact level: Positive [ ] Neutral [ ] Negative [ ]
Why (2–5 lines):
Any conflict signs or tension? Yes [ ] No [ ]
If Yes: was it managed calmly? Yes [ ] No [ ] Notes: ________________
D) Misinformation impact (rumours and public understanding)
Rumour situation after project: Reduced [ ] Same [ ] Increased [ ]
Evidence (questions, posts, complaints) (short): ______________________
FAQ update needed (T212)? Yes [ ] No [ ]
Public display update needed (T223)? Yes [ ] No [ ]
8) Stakeholder feedback (what people said)
Tick and summarise.
Feedback sources used:
Staff [ ] Monastics/custodians [ ] Local community [ ] Donors [ ] Lab partners [ ] Visitors [ ] Media (approved) [ ]
Top 3 positive comments:
Top 3 concerns / complaints:
Complaint form (T183) linked? Yes [ ] No [ ] Ref: ____________________
9) Ethics, consent, and respect check (quick)
Consent was clear and respected (T216). Yes [ ] No [ ] Partly [ ]
Community consultation was adequate (if needed). Yes [ ] No [ ] Partly [ ]
No pressure from outside groups to “prove” things. Yes [ ] No [ ]
Public wording stayed respectful and truthful. Yes [ ] No [ ]
Notes (short):
10) Data and records check
All files stored in approved locations (T217). Yes [ ] No [ ] Partly [ ]
Access list is correct and updated. Yes [ ] No [ ]
Backups completed. Yes [ ] No [ ]
Any data incident/leak risk? Yes [ ] No [ ]
If Yes: link to T220/T163. Ref: _________________________________
Records to archive now (list file codes):
11) Lessons learned (lessons)
Write 5–10 lessons. Make them practical.
One key lesson to remember (1 sentence):
Learning workshop needed (T169)? Yes [ ] No [ ]
If Yes, date: //____ Facilitator: __________________________
12) Improvements and action plan (next steps)
List actions with owner and deadline.
Action 1: _________________________________________________
Owner: __________________________ Deadline: //____
Type (tick): SOP update [ ] Training [ ] Partnership rule [ ] Data control [ ] Display text [ ] Other: ____
Action 2: _________________________________________________
Owner: __________________________ Deadline: //____
Action 3: _________________________________________________
Owner: __________________________ Deadline: //____
Risk register entry needed (T163)? Yes [ ] No [ ] Risk ID: _____________
13) Communication follow-up (if public-facing)
Was any public message released? Yes [ ] No [ ]
If Yes:
Approved by T190? Yes [ ] No [ ] Ref: __________________________
Spokesperson prep used (T213)? Yes [ ] No [ ]
Any correction needed? Yes [ ] No [ ]
Notes (short):
14) Sign-off and approvals
Prepared by (name/role): _______________________ Signature: __________ Date: //____
Reviewed by (Science/Verification lead): ________ Signature: __________ Date: //____
Reviewed by (Conservation): ____________________ Signature: __________ Date: //____
Reviewed by (Doctrinal/Ethics): ________________ Signature: __________ Date: //____
Reviewed by (Security/Data custodian): __________ Signature: __________ Date: //____
Approved by (Director/Authority/Board if needed): _____________________
Signature: __________ Date: //____
15) Filing
File code / reference ID: ____________________
Classification recommended (T173): Internal [ ] Restricted [ ] Sacred-Restricted [ ]
File location (cabinet/folder + digital path): __________________________
Retention period: 3 years [ ] 5 years [ ] 10 years [ ] Permanent [ ] Other: ____
