THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T231
Template Title: Actions & Decisions Tracker (Owners + Deadlines)
Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)
Linked Templates / Policies: T226 (Overview), T227 (Chronology), T229 (Evidence Index), T232 (Risk Sheet), T233 (Comm Verification), T236 (Security Incident), Confidentiality & Access Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
A) Case details
Case ID: ___________________________ Related Case ID(s): _______________________
Main location/site: _________________________________________________
Tracker version: ________ Start date: //______ Last update: //______
Tracker owner (role): ___________________________
Rule: one action = one owner (role). Use codes/roles, not full names.
B) Action list (work plan)
Action ID format (example): A-001, A-002…
| Action ID | Action type (tick) | Priority | Action description (clear, 1–2 lines) | Owner (role) | Start date | Due date | Status (tick) | Linked evidence ID(s) | Linked T227 timeline no. | Notes / result (short) |
|---|---|---|---|---|---|---|---|---|---|---|
| A-001 | Verification [ ] Security [ ] Mediation [ ] Legal [ ] Comms [ ] Admin [ ] Other: ___ | Low [ ] Med [ ] High [ ] | ______________________________ | __________ | //____ | //____ | Not started [ ] In progress [ ] Done [ ] Blocked [ ] | __________ | ____ | __________________ |
| A-002 | Verification [ ] Security [ ] Mediation [ ] Legal [ ] Comms [ ] Admin [ ] Other: ___ | Low [ ] Med [ ] High [ ] | ______________________________ | __________ | //____ | //____ | Not started [ ] In progress [ ] Done [ ] Blocked [ ] | __________ | ____ | __________________ |
| A-003 | Verification [ ] Security [ ] Mediation [ ] Legal [ ] Comms [ ] Admin [ ] Other: ___ | Low [ ] Med [ ] High [ ] | ______________________________ | __________ | //____ | //____ | Not started [ ] In progress [ ] Done [ ] Blocked [ ] | __________ | ____ | __________________ |
If “Blocked”, write why and what is needed to unblock:
C) Dependencies and approvals (if needed)
C1) Action dependencies
Action ID that depends on another action: ______________________________
Depends on Action ID(s): _____________________________________________
What must be completed first (simple): ________________________________
C2) Approvals required (tick)
Relic movement approval needed [ ] Board approval needed [ ] Legal review needed [ ]
Security head approval needed [ ] Finance approval needed [ ] Other: __________
Approval notes (who/role + date): _____________________________________
D) Decision log (key decisions only)
Decision ID format (example): D-001, D-002…
| Decision ID | Date/time | Decision made (1–2 lines) | Decision level (tick) | Approved by (role) | Reason (facts, short) | Linked policy/template | Communication rule (who can share) |
|---|---|---|---|---|---|---|---|
| D-001 | //____ ____ | __________________________ | Staff [ ] Head [ ] Board [ ] Emergency [ ] | __________ | __________________ | __________________ | Internal only [ ] Restricted [ ] Board only [ ] |
| D-002 | //____ ____ | __________________________ | Staff [ ] Head [ ] Board [ ] Emergency [ ] | __________ | __________________ | __________________ | Internal only [ ] Restricted [ ] Board only [ ] |
Note: If a decision changes later, add a new decision line. Do not erase old decisions.
E) Weekly review (short checkpoint)
Review date: //______ Reviewed by (role): ______________________
Top 3 open actions (IDs): __________ / __________ / __________
Any deadlines missed? Yes [ ] No [ ] If Yes, list Action IDs: __________
Risk level now: Low [ ] Med [ ] High [ ] (match T232)
Next 3 steps (short):
F) Closure record (when case actions end)
Closure type (tick): Resolved [ ] Closed – no further action [ ] Handed to authorities/legal [ ]
Closure date: //______
Final short outcome (5–8 lines, facts only):
Lessons learned to update policy/templates (short):
G) Sign-off
Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______
Reviewed by (Supervisor/Head): ________________________________
Signature: _________________________________ Date: //______
