Template No.: T232 Template Title: Risk & Impact Assessment Sheet (Conflict + Security)
THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T232
Template Title: Risk & Impact Assessment Sheet (Conflict + Security)
Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)
Linked Templates / Policies: T226 (Overview), T227 (Chronology), T229 (Evidence Index), T231 (Actions Tracker), T236 (Security Incident), T237 (Emergency Relic Protection), T246 (Confidentiality Decision)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
A) Case details
Case ID: ___________________________ Related Case ID(s): _______________________
Main site/location: _________________________________________________
Assessment date/time: //______ Time: ______
Assessor (role): _______________________ Reviewer (role): _______________________
B) What is the risk about? (short)
Write 3–6 lines (facts only):
C) Risk scoring method (simple)
Likelihood (L): 1 Rare / 2 Unlikely / 3 Possible / 4 Likely / 5 Very likely
Impact (I): 1 Minor / 2 Low / 3 Medium / 4 High / 5 Severe
Risk score = L × I
Overall risk rating (tick): Low [ ] Medium [ ] High [ ] Critical [ ]
D) Risk categories (rate each one)
Fill in L and I, then score.
| Risk category | Likelihood (1–5) | Impact (1–5) | Score | Risk rating (tick) | Notes (1–2 lines) |
|---|---|---|---|---|---|
| D1) Safety risk to people (staff/visitors/monks) | __ | __ | __ | Low [ ] Med [ ] High [ ] Crit [ ] | __________________ |
| D2) Risk to relic safety (theft/tamper/loss) | __ | __ | __ | Low [ ] Med [ ] High [ ] Crit [ ] | __________________ |
| D3) Site security risk (doors/locks/keys/access) | __ | __ | __ | Low [ ] Med [ ] High [ ] Crit [ ] | __________________ |
| D4) Crowd / event risk (pressure, protests, panic) | __ | __ | __ | Low [ ] Med [ ] High [ ] Crit [ ] | __________________ |
| D5) Legal / governance risk (claims, orders, MoU dispute) | __ | __ | __ | Low [ ] Med [ ] High [ ] Crit [ ] | __________________ |
| D6) Reputation / misinformation risk (rumours, fake news) | __ | __ | __ | Low [ ] Med [ ] High [ ] Crit [ ] | __________________ |
| D7) Financial risk (donation dispute, loss, fraud) | __ | __ | __ | Low [ ] Med [ ] High [ ] Crit [ ] | __________________ |
| D8) Staff wellbeing risk (stress, burnout, fear) | __ | __ | __ | Low [ ] Med [ ] High [ ] Crit [ ] | __________________ |
E) Current controls (what is already in place)
Tick what exists now:
Access control (keys list / limited holders) [ ]
Visitor supervision / sign-in [ ]
CCTV / alarm / guard routine [ ]
Secure storage checks [ ]
Verified communication channels (no action from screenshots) [ ]
Clear spokesperson rule (no random public comments) [ ]
Relic movement approval rule [ ]
Other controls: _______________________________________________________
Controls working well? Yes [ ] No [ ] Partly [ ]
If “No/Partly”, what is weak: _________________________________________
F) Needed controls (what must be added)
List the top controls needed (short, practical):
G) Risk treatment plan (actions)
(Use one owner per action. Link to T231 Action IDs if already created.)
| Action needed | Owner (role) | Due date | Linked template | Status |
|---|---|---|---|---|
| __________________________ | __________ | //____ | T231 [ ] T236 [ ] T237 [ ] Other: ___ | Not started [ ] In progress [ ] Done [ ] |
| __________________________ | __________ | //____ | T231 [ ] T236 [ ] T237 [ ] Other: ___ | Not started [ ] In progress [ ] Done [ ] |
| __________________________ | __________ | //____ | T231 [ ] T236 [ ] T237 [ ] Other: ___ | Not started [ ] In progress [ ] Done [ ] |
H) Escalation triggers (when to act fast)
Tick any that apply:
Threats of violence / serious intimidation [ ]
Unauthorised access to relic area [ ]
Missing key / broken lock / forced entry signs [ ]
Plan to move relic without proper approval [ ]
Large crowd risk or protest risk [ ]
Fake “official order” appears and cannot be verified [ ]
Media pressure causing panic or harm [ ]
If any box is ticked, escalate to:
Security lead [ ] Head of Unit [ ] Board [ ] Authorities (as required) [ ]
I) Communication control for risk reduction
Main spokesperson (role): _______________________________
Public statement allowed now? Yes [ ] No [ ] Board only [ ]
Key rule (tick): “Facts first, calm tone, no blame.” [ ]
J) Review dates
Next review date: ____ / ____ / ______
Review frequency: Weekly [ ] Bi-weekly [ ] Monthly [ ] After incident [ ]
K) Sign-off
Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______
Reviewed by (Supervisor/Head): ________________________________
Signature: _________________________________ Date: //______