Template No.: T239 Template Title: Secure Storage Inspection Checklist (Locks / Cases / Access / Environment)
THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T239
Template Title: Secure Storage Inspection Checklist (Locks / Cases / Access / Environment)
Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)
Linked Templates / Policies: T232 (Risk Sheet), T234 (Key & Access Register), T236 (Security Incident Report), T237 (Emergency Plan), T238 (Relic Movement Authorisation), Confidentiality & Access Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
A) Inspection details
Inspection ID: SSI-__________
Linked Case ID (if any): ___________________________
Storage area label (do not write public directions): ___________________________
Type: Relic storage [ ] Archive/evidence cabinet [ ] Display back storage [ ] Safe [ ] Other: ______
Inspection date: //______ Time: ______
Inspector (role): _______________________ Second witness (role) (recommended): _______________________
Inspection frequency: Daily [ ] Weekly [ ] Monthly [ ] After incident [ ]
B) Access and control check
B1) Doors, locks, and seals
Door closes fully (no gap) [OK] [Not OK] [N/A]
Lock works smoothly (no force needed) [OK] [Not OK] [N/A]
No damage signs (scratch, pry, broken frame) [OK] [Not OK] [N/A]
Hinges and frame strong [OK] [Not OK] [N/A]
Seal/sticker (if used) intact [OK] [Not OK] [N/A]
Notes: _______________________________________________________________
B2) Key and access control (link to T234)
Key holders list is current [OK] [Not OK] [N/A]
No missing keys/cards reported [OK] [Not OK] [N/A]
Issued/returned logs updated (T234) [OK] [Not OK] [N/A]
Two-person rule applied (if required) [OK] [Not OK] [N/A]
No spare key stored in unsafe place [OK] [Not OK] [N/A]
If “Not OK”, action needed: __________________________________________
C) Storage condition and physical security
C1) Cabinets / safes / cases
Cabinet/safe is locked now [OK] [Not OK] [N/A]
Case glass/acrylic not cracked [OK] [Not OK] [N/A]
Screws/hinges intact [OK] [Not OK] [N/A]
No signs of opening or moving [OK] [Not OK] [N/A]
Padding/support materials are clean [OK] [Not OK] [N/A]
Notes: _______________________________________________________________
C2) Inventory and placement (do not over-handle)
Item count matches register (check by IDs) [OK] [Not OK] [N/A]
No unknown item in storage [OK] [Not OK] [N/A]
No item stored on the floor [OK] [Not OK] [N/A]
Items stable (not at risk of falling) [OK] [Not OK] [N/A]
If “Not OK”, list item ID(s) and issue:
D) Environment and hazards (basic)
Area is dry (no leak, no standing water) [OK] [Not OK] [N/A]
No strong smell of smoke/chemicals [OK] [Not OK] [N/A]
Lighting works (safe entry/exit) [OK] [Not OK] [N/A]
No pest signs (ants, droppings, webs) [OK] [Not OK] [N/A]
No clutter blocking exit/door [OK] [Not OK] [N/A]
Notes: _______________________________________________________________
E) Monitoring and alarms (if installed)
CCTV is working (basic check) [OK] [Not OK] [N/A]
Alarm sensor status normal [OK] [Not OK] [N/A]
Log book / guard note updated [OK] [Not OK] [N/A]
Last incident review completed (if any) [OK] [Not OK] [N/A]
If “Not OK”, who was informed (role) and when: ________________________
F) People and process safety
Access was calm and controlled (no crowd pressure) [OK] [Not OK] [N/A]
No unauthorised person entered area [OK] [Not OK] [N/A]
Staff followed “quiet handling” rule [OK] [Not OK] [N/A]
Confidentiality respected (no photos/no sharing) [OK] [Not OK] [N/A]
Notes: _______________________________________________________________
G) Issues found and actions
G1) Problems found (tick)
Lock/door problem [ ] Missing key/access issue [ ] Inventory mismatch [ ]
Damage/tamper signs [ ] Leak/water risk [ ] Pest risk [ ] CCTV/alarm issue [ ]
Other: ______________________
G2) Immediate actions taken
Area locked down [ ]
Access revoked/checked (T234) [ ]
Security Incident Report started (T236) [ ]
Risk sheet updated (T232) [ ]
Maintenance request filed [ ]
Emergency plan considered (T237) [ ]
Action notes (facts only, 3–6 lines):
G3) Follow-up actions (add to T231 if needed)
_______________________ Owner (role): ______ Due: //____
_______________________ Owner (role): ______ Due: //____
_______________________ Owner (role): ______ Due: //____
H) Sign-off
Inspector (Name): _________________________ Role: ___________________
Signature: _______________________________ Date: //______
Second witness (Name): ____________________ Role: ___________________
Signature: _______________________________ Date: //______
Reviewed by Supervisor/Head: ________________________________
Signature: _______________________________ Date: //______