THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T240
Template Title: Event Security & Crowd Safety Plan (Routes, Barriers, Capacity)
Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)
Linked Templates / Policies: T232 (Risk Sheet), T235 (VIP/Visitor Access), T236 (Security Incident), T237 (Emergency Relic Protection), T234 (Key & Access), Confidentiality & Access Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
A) Event details
Event name/title: _________________________________________________
Event type: Religious ceremony [ ] Exhibition opening [ ] VIP visit [ ] Training [ ] Other: ______
Event date: //______ Start: ______ End: ______
Main site/building: ________________________________________________
Event lead (role): ____________________ Security lead (role): ____________________
Linked conflict Case ID (if any): ___________________________
Risk level from T232: Low [ ] Med [ ] High [ ] Critical [ ]
B) Crowd estimate and capacity control
Estimated attendance: _______ people
Expected peak time: ________
Maximum safe capacity for key area(s) (set by site rule):
Main hall: _______
Shrine/relic viewing zone: _______
Entry queue zone: _______
Other: ____________________ capacity: _______
Capacity control method (tick):
Timed entry [ ] Ticket/Pass [ ] Queue barriers [ ] One-way route [ ] Separate exits [ ]
Volunteer ushers [ ] Security guards [ ] Close access when full [ ] Other: ______
C) Area zoning (keep sacred areas protected)
Tick zones used:
Zone 1: Public area [ ]
Zone 2: Controlled viewing area (quiet rules) [ ]
Zone 3: Restricted staff-only area [ ]
Zone 4: Sacred-Restricted (relic storage / inner chamber) [ ]
Zone rules summary (1–2 lines each):
Zone 1: __________________________________________________________
Zone 2: __________________________________________________________
Zone 3: __________________________________________________________
Zone 4: __________________________________________________________
D) Entry / exit plan (routes)
D1) Routes (draw simple map on attached page if needed)
Main entry point: __________________________
Main exit point: ___________________________
Emergency exits (list): _______________________________________________
Route control (tick):
One-way route [ ] Two-way allowed [ ] Separate entry/exit [ ]
VIP route separate [ ] Staff route separate [ ] Wheelchair route [ ]
D2) Queue plan
Queue start point: _________________________
Queue direction (arrow description): _________________________________
Shade/water/help point available? Yes [ ] No [ ]
Crowd guidance signs needed? Yes [ ] No [ ] Where: ___________________
E) Staffing and positions (roles only)
Security positions (list areas + number of staff):
Entry gate: ______ staff
Queue line: ______ staff
Viewing zone: ______ staff
Exit gate: ______ staff
Patrol team: ______ staff
CCTV/control room: ______ staff
First aid point: ______ staff
Lost child/help desk: ______ staff
Key staff roles:
Event lead: ____________________ Security lead: ____________________
Relic custodian on duty (role): ____________________
Spokesperson (role) (if needed): ____________________
F) Safety rules for the public (simple, calm)
Tick what will be announced or posted:
No pushing [ ] Keep quiet near relic area [ ] No touching cases [ ]
No flash/photo (if rule) [ ] Keep line moving [ ] Follow staff guidance [ ]
No large bags (check point) [ ] Children must stay with guardian [ ]
Other: _______________________________________________________________
G) Prohibited items and bag control (if used)
Bag check active? Yes [ ] No [ ]
If Yes, who checks (role/team): _________________________
Prohibited items list (site policy):
(Example: sharp objects, spray paint, large sticks, etc. Follow local law/policy.)
H) Incident response plan (during the event)
H1) Likely risks (tick)
Overcrowding [ ] Fainting/medical issue [ ] Argument/conflict [ ]
Suspicious person [ ] Theft attempt [ ] Rumour/panic [ ] Fire [ ] Water leak [ ] Other: ______
H2) Response actions (tick)
Pause entry when needed [ ]
Open extra exit route [ ]
Move crowd back with barriers [ ]
Call first aid [ ]
Call security support [ ]
Start T236 Security Incident Report [ ]
Activate T237 Emergency Relic Protection Plan [ ]
Emergency contact method: Radio [ ] Phone [ ] Runner [ ] Other: ______
I) Communication control (avoid rumours)
Public announcement method: Speaker [ ] Signs [ ] Staff line [ ] Other: ______
Only spokesperson may speak to media: Yes [ ] No [ ]
If Yes, spokesperson role: __________________________
Rule (tick):
Do not share relic location, keys, or storage details. [ ]
Keep messages calm, factual, short. [ ]
J) After-event close-out
Event ended time (actual): ______
Close-out checklist (tick):
Crowd cleared safely [ ]
Restricted areas checked and locked [ ] (log in T234 if needed)
Storage inspected (use T239) [ ]
Any incidents recorded (T236) [ ]
Evidence indexed (T229) [ ]
Lessons noted for next time [ ]
Short notes (3–6 lines):
K) Approvals
Approved by Event Lead (Name): __________________ Role: __________ Signature: ______ Date: //____
Approved by Security Lead (Name): _______________ Role: __________ Signature: ______ Date: //____
Approved by Supervisor/Head (Name): _____________ Role: __________ Signature: ______ Date: //____
