Template No.: T277 Template Title: Institutional Peace & Conflict Sensitivity Matrix (H97)

 THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T277

Template Title: Institutional Peace & Conflict Sensitivity Matrix (H97)

Related Research Case IDs / Cluster: H97 (Case 97) / Cluster H – Synthesis & Normative Models (96–100)

Linked Templates / Policies: H97 Positive Peace Framework; HSWAGATA Integrated Governance (“three-lens”); Conflict Resolution & Complaints procedures; Annual training plan

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:

Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):

New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

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T277 – Institutional Peace & Conflict Sensitivity Matrix (H97)

1) Purpose

Use this matrix to check if our systems create peace or create hidden harm. Missing fairness and participation can create fear and distrust even when there is no physical violence.
It helps us avoid “quiet conflict” (no fighting, but fear and silence).

2) The H97 peace matrix (what we check)

H97 has 4 indicator domains: Security, Fairness, Participation, Conflict Management.

For each domain, we look at 3 levels:

• Policy level (rules are written)

• Practice level (rules are used in real life)

• Perception level (people feel it is real and fair)

Scoring: Once per year, score simply (0–2 or Red/Amber/Green).

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3) Matrix fields (main table)

How to write “Current status” and “Target”:
Use R / A / G (Red / Amber / Green) or 0 / 1 / 2, plus a short note and evidence.

Dimension (area)	H97 domain focus (tick)	Current status (R/A/G + short note)	Target (R/A/G + short note)	Actions (what we will do)
Governance & decision-making	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Finance & donations	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Relic care & conservation	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Security & access control	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
HR & safeguarding / duty of care	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Complaints, mediation, ombudsperson	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Partnerships & MoUs	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Communication & public statements	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Facilities & living/working conditions	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Records, archives, transparency	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Education & visitor experience	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]
Other: _______________________	Security [ ] Fairness [ ] Participation [ ] Conflict mgmt [ ]

Optional (recommended) add-ons for each row:

• Responsible person / unit: __________________________

• Deadline: ____ / ____ / ______

• Evidence to attach (policy link, minutes, logbook, photos): __________________________

• Follow-up date: ____ / ____ / ______

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4) Action planning rules (simple)

• Write 1–3 actions per row only. Keep them clear.

• Each action must have: owner + date + proof (example: “Minutes recorded”, “Budget posted”, “Complaints tracked”).

• If the current status is Red, add a quick safety step first (protect people and relics). H97 starts with security and duty of care.

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5) Summary and sign-off

• Overall risk if we do nothing (tick): Low [ ] Medium [ ] High [ ]

• One key improvement per domain this year (write 1 line each):

  • Security: __________________________________________

  • Fairness: __________________________________________

  • Participation: _______________________________________

  • Conflict management: _________________________________

Prepared by: ____________________ Signature: ______________ Date: ____ / ____ / ______
Reviewed by (Head/Committee): __________________ Signature: ______________ Date: ____ / ____ / ______
Approved by (ED/Board): _________________________ Signature: ______________ Date: ____ / ____ / ______

Archive location (file code / cabinet / folder): __________________________________________