THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T278
Template Title: SDG & Governance Alignment Checklist for Projects (H98)
Related Research Case IDs / Cluster: H98 / Cluster H – Synthesis & Normative Models (96–100)
Linked Templates / Policies: H98 SDG-based Governance Blueprint; SDG Alignment in Governance; Three-Lens assessment; Documentation of key decisions; Partnerships guidance
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
T278 – SDG & Governance Alignment Checklist for Projects (H98)
Purpose
Use this checklist to link each project to SDG targets and to check basic governance quality (clear roles, transparency, controls, and participation). HSWAGATA aims to align with SDGs, especially SDG 11 (heritage), SDG 16 (peace/strong institutions), and SDG 17 (partnerships).
This is based on H98, a macro-level SDG governance model that supports safe relic custody and good partnerships.
When to use: before approval of any project, and again at mid-term review and closure.
A) Project identification
Project name: __________________________________________
Project code (if any): ___________________________________
Project type (tick): Conservation [ ] Education [ ] Community [ ] Research [ ] Security [ ] Building/Facilities [ ] Other: ______
Start date: ____ / ____ / ______ End date: ____ / ____ / ______
Project lead (name/role): _________________________________
Departments involved: ____________________________________
Estimated budget: ______________________ Currency: ________
Main location(s): ________________________________________
B) SDG alignment (project → SDG targets)
Tick the SDGs and write the targets you will support. (Example target style: “11.4”, “16.6”, “17.17”.)
SDG 4 – Quality Education [ ] Targets: _______________________
SDG 11 – Sustainable Cities & Communities (heritage) [ ] Targets: _______________________
SDG 16 – Peace, Justice & Strong Institutions [ ] Targets: _______________________
SDG 17 – Partnerships for the Goals [ ] Targets: _______________________
Other SDG(s) (optional): __________________ Targets: _______________________
Short statement (1–3 lines): How does this project support these SDGs?
C) Governance alignment checklist (must answer)
Based on HSWAGATA governance questions for major decisions: transparency, clear roles, stakeholder consultation, controls, and sustainability.
C1. Transparency and documentation
Is the project plan written and stored in the project folder? Yes [ ] No [ ]
Will key decisions be recorded in minutes/decision notes? Yes [ ] No [ ]
Will we publish a simple public update (if appropriate)? Yes [ ] No [ ]
C2. Roles and responsibility
Are roles and tasks clear (who decides / who does / who checks)? Yes [ ] No [ ]
Is there a deputy / backup for key tasks? Yes [ ] No [ ]
C3. Stakeholder information and voice
Who are the main stakeholders? (tick)
Monastic community [ ] Lay community [ ] Donors [ ] Staff [ ] Visitors [ ] Government [ ] University/academics [ ] Other: ____Were key stakeholders informed or consulted in a suitable way? Yes [ ] No [ ]
If “No,” explain why and how you will reduce harm: _____________________________
C4. Controls and integrity
Are there controls to prevent misuse of funds or authority? Yes [ ] No [ ]
Procurement / spending approvals are clear (thresholds, signatories)? Yes [ ] No [ ]
Any conflict of interest declared? Yes [ ] No [ ] If yes, details: ______________________
C5. Sustainability
Does the project support long-term institutional sustainability? Yes [ ] No [ ]
Long-term costs after project ends (staff, AC, security, maintenance): ________________
Plan to cover long-term costs: _______________________________________________
D) Peace & risk screen (simple)
H97/H98 warn that weak governance can create fear, distrust, and later conflict, even without violence.
Main risks (tick and write 1 line each):
Relic safety risk (loss/damage/mis-handling) [ ] Notes: __________________________
Conflict risk (rumours, rivalry, “ownership” claims, media scandal) [ ] Notes: ________
Financial risk (fraud, unclear spending, donor pressure) [ ] Notes: _________________
Human risk (staff stress, unfairness, exclusion) [ ] Notes: ________________________
Partner risk (MoU failure, unclear roles, mixed messages) [ ] Notes: _______________
Reputation risk [ ] Notes: _________________________________________________
Risk controls (what we will do):
E) Partners and coordination
H98 highlights the need for cooperation between states, Saṅgha councils, museums, NGOs, and academic partners.
E1. Partner list
List each partner and the main role.
| Partner name | Type (state / Saṅgha / NGO / university / donor / other) | Role in project | Contact person | MoU/Agreement needed? (Y/N) |
|---|---|---|---|---|
E2. Partner safeguards
Are roles and limits written (draft MoU / letter)? Yes [ ] No [ ]
Is there a plan for disagreements (contact points, mediation step)? Yes [ ] No [ ]
F) Final decision and sign-off
Overall alignment result (tick one):
Strong (Green) [ ] Medium (Amber) [ ] Weak (Red) [ ]Decision: Approve [ ] Approve with changes [ ] Return for revision [ ] Reject [ ]
Required changes (if any): _________________________________________________
Prepared by: _______________________ Signature: ____________ Date: ____ / ____ / ______
Reviewed by (Dept Head/Committee): __________________ Signature: ____________ Date: ____ / ____ / ______
Approved by (ED/Board): _____________________________ Signature: ____________ Date: ____ / ____ / ______
Attachments (tick): Project plan [ ] Budget [ ] Risk note [ ] Partner letters/MoUs [ ] Other: ______
