THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T146
Template Title: Inter-Monastery Guardianship Visit Report
Related Research Case IDs / Cluster: Cluster B – Non-Human Guardians & Vocation (Cases 11–20)
Linked Templates / Policies: T130 (Duty Roster), T137 (Blessing & Consecration Planner), T143 (Guardianship Skills Self-Assessment), Institutional Policies for Relic Stewardship
Date of form: ____ / ____ / ______
Prepared by / Role: _________________________________
Office / Unit: _______________________________________
Country / Location: _________________________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
SECTION 1 – VISIT OVERVIEW
1.1 Visitor team (from HSWAGATA)
Main representative:
-
Name: _____________________________________________
-
Dharma / monastic name (if any): ____________________
-
Status:
[ ] Bhikkhu / Monk [ ] Bhikkhunī / Nun
[ ] Novice [ ] Lay male
[ ] Lay female [ ] Other: __________________
Role at HSWAGATA:
[ ] Core Relic Custodian
[ ] Senior custodian / Siridantamahāpālaka
[ ] Research / documentation
[ ] Management / board
[ ] Other: __________________________________________
Other team members (names / roles):
1.2 Host monastery / institution
-
Name of monastery / institution: ____________________
-
Country / city: ____________________________________
-
Main tradition:
[ ] Theravāda [ ] Mahāyāna [ ] Vajrayāna [ ] Other: ______ -
Host contact person (name / role):
1.3 Visit dates and purpose
-
Date(s) of visit: From ____ / ____ / ______ To ____ / ____ / ______
Main purpose of visit (tick all that apply):
[ ] Learn about relic guardianship practices
[ ] Observe shrine management and rituals
[ ] Study security and conservation methods
[ ] Build good relationship between monasteries
[ ] Explore possible cooperation / MoU
[ ] Other: _________________________________________
Short purpose statement (2–4 lines):
SECTION 2 – HOST SITE & RELIC PRACTICES OBSERVED
2.1 Relic types and spaces
What kind of sacred objects did you see? (tick all that apply)
[ ] Bodily relics (sarīrika dhātu)
[ ] Relic-like objects (e.g. śarīrika-type crystals)
[ ] Contact relics (paribhogika – robes, bowl, etc.)
[ ] Representational relics (uddissaka – images, stupas)
[ ] Other sacred items: ______________________________
Main relic spaces visited:
[ ] Main relic shrine / hall
[ ] Side shrine / stupa
[ ] Relic room / vault
[ ] Museum or exhibition area
[ ] Outdoor stupa / chedi
[ ] Other: __________________________________________
Short description of each key space (1–2 lines each):
2.2 Daily guardianship practices (what you saw)
Tick and briefly describe what you observed:
[ ] Daily pūjā / offerings at relic
Short note: _______________________________________
[ ] Daily opening / closing of shrine
Short note: _______________________________________
[ ] Duty roster for guardians (monks / lay)
Short note: _______________________________________
[ ] Night vigil or special protection routines
Short note: _______________________________________
[ ] Cleaning and care of shrine space
Short note: _______________________________________
[ ] Rules for phones / photography / touching
Short note: _______________________________________
[ ] Other notable daily practice: ____________________
2.3 Security and conservation
What security and care methods did you notice? (tick and comment)
[ ] Lock and key systems / access control
[ ] Cameras / guards / night checks
[ ] Fire safety measures (alarms, extinguishers)
[ ] Storage conditions (light, humidity, dust control)
[ ] Clear written rules for relic handling
[ ] Training for guardians / staff
[ ] Other: __________________________________________
Short description of two or three useful practices:
SECTION 3 – RITUALS, TEACHING & GUARDIANSHIP ATTITUDE
3.1 Rituals linked to guardianship
Did you see or hear about rituals that relate to guardians or protection?
[ ] Regular paritta chanting (list examples):
[ ] Special ceremonies for relic movement or consecration
[ ] Blessings for guardians / staff
[ ] Invocations of devas, nāgas, or local spirits
[ ] Other: __________________________________________
Short note on one or two interesting rituals (simple description):
3.2 How they talk about guardians
How did monks / lay leaders speak about non-human guardians?
[ ] Calm and simple (no exaggeration)
[ ] Strong, emotional, miracle-focused
[ ] Critical / cautious
[ ] Mixed
Short examples (in simple reported words only):
3.3 Teaching to visitors
Did the host site give teaching about relics to visitors?
[ ] No clear teaching observed
[ ] Short explanations at shrine
[ ] Guided tours
[ ] Posters / leaflets
[ ] Other: __________________________________________
Short note: what message did they give? (2–4 lines)
SECTION 4 – IDEAS TO ADAPT FOR HSWAGATA
Focus on practical things that could fit our context. Be realistic.
4.1 Practices that could help HSWAGATA
List up to 5 good ideas you saw that might be useful:
Idea 1:
How we might adapt it at HSWAGATA:
Idea 2:
How we might adapt it:
Idea 3:
Idea 4:
Idea 5:
4.2 Small “quick wins”
From the ideas above, which 1–3 changes could be done easily (low cost, small change)?
Quick win 1: __________________________________________
Quick win 2: __________________________________________
Quick win 3: __________________________________________
SECTION 5 – CAUTIONS, LIMITS & CULTURAL DIFFERENCES
Some things may not fit our context. Name them clearly but respectfully.
5.1 Practices we should not copy directly
Tick and explain briefly if you saw:
[ ] Very strong money / donation pressure
[ ] Use of fear (“guardians will punish you”)
[ ] Favouritism for rich or powerful visitors
[ ] Poor relic storage (heat, dust, risk)
[ ] Very crowded, unsafe rituals
[ ] Guardianship claims used for power or politics
[ ] Other concern: _________________________________
Short note on 2–3 main cautions:
5.2 Cultural or legal differences
Are there reasons why some practices would not fit HSWAGATA (different law, culture, city rules, etc.)?
[ ] Yes [ ] No
If “Yes”, explain briefly:
SECTION 6 – RELATIONSHIP & FUTURE COOPERATION
6.1 Quality of relationship
Overall feeling between HSWAGATA and host site:
[ ] Warm and open
[ ] Polite but reserved
[ ] Some tension
[ ] Not clear
Short comment:
6.2 Possible future steps
Tick any that seem suitable:
[ ] Exchange of teachings / visits
[ ] Shared research on relic history / science
[ ] Joint ceremonies on special days
[ ] Staff / custodian training exchanges
[ ] Drafting of MoU on relic-related cooperation
[ ] No further steps planned at this time
Short note on any suggested next step:
SECTION 7 – OVERALL REFLECTION BY VISITOR
Personal learning as a guardian or staff member.
7.1 Main personal learning
In 3–6 lines, what did you learn most from this visit?
7.2 Effect on your vocation
This visit made me feel about my own guardianship role:
[ ] More inspired and committed
[ ] Clearer about what needs to improve
[ ] Unsure / mixed feelings
[ ] Other: __________________________________________
Short reflection:
7.3 Any concern to raise
Do you wish to raise any concern (about HSWAGATA or about the host site) to your senior or Board?
[ ] No
[ ] Yes – short, neutral note here (details can be shared in person):
SECTION 8 – SIGN-OFF & ARCHIVING
8.1 Main author of report
Name: _______________________________________________
Role: _______________________________________________
Signature: ___________________________
Date: ____ / ____ / ______
8.2 Supervisor / Siridantamahāpālaka review (if required)
Name: _______________________________________________
Role: _______________________________________________
Review notes (optional):
Follow-up actions decided:
[ ] Share key points with custodians
[ ] Add to training material
[ ] Explore MoU / cooperation
[ ] No further action needed now
[ ] Other: __________________________________________
Signature: ___________________________
Date: ____ / ____ / ______
8.3 Archiving
-
Physical file code / folder: _________________________
-
Digital archive path / ID: __________________________
Linked records / files:
[ ] Travel approval / budget file
[ ] Photos / diagrams (if any, stored separately)
[ ] Training plans updated (code: ____________)
[ ] Policy review notes (code: ________________)
[ ] Other: ___________________________________________
