THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION PRIVATE MUSEUM
FOR INTERNAL USE ONLY
Template No.: T066
Template Title: TK-066 Foreign Donor and Legal Limits (C/D) — Compliance Docs — Cross-Border Donation Guide
Related Research Case IDs / Cluster:
Cluster C (Institution-Building & MoUs) / Cluster D (Everyday Faith & Donations)
Linked Templates / Policies:
TK-062 Conditional Donors / TK-064 Pledge Tracking / TK-065 Anonymous Donor Risk / T24 MoU / T27 Due Diligence
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
Fields (TK-066 Body)
1) Case Identification
1.1 Case title: _______________________________________________
1.2 Foreign donor country / region: ____________________________
1.3 Donation direction (tick):
Inbound to HSWAGATA [ ] Outbound support [ ] Joint project [ ]
1.4 Date first contact: ____ / ____ / ______
1.5 Current status (tick):
Screening [ ] Compliance review [ ] Approved [ ] Rejected [ ] On hold [ ]
2) Foreign Donor Profile (Basic)
2.1 Donor name / organization: _________________________________
2.2 Donor type (tick): Individual [ ] Foundation [ ] Company [ ] Monastic body [ ] State-linked [ ] Other [ ]
2.3 Donor country of registration / citizenship: ________________
2.4 Contact details: __________________________________________
2.5 Donation amount / value: __________________ Currency: _______
2.6 Donation type (tick):
Cash [ ] Bank transfer [ ] In-kind [ ] Property [ ] Service support [ ] Other [ ]
3) Purpose and Conditions
3.1 Declared purpose of donation:
3.2 Any conditions attached? Yes [ ] No [ ]
If “Yes,” link to TK-062 file ref: ___________________________
4) Legal and Regulatory Screening (MANDATORY)
4.1 Home-Country (HSWAGATA) Compliance Check
Tick all that apply:
Donation allowed under local nonprofit / religious law [ ]
Banking regulations permit foreign funds [ ]
Tax reporting requirement identified [ ]
Anti-money-laundering (AML) risk assessed [ ]
Sanctions / restricted-country check done [ ]
Notes (facts only):
4.2 Donor-Country Compliance (If Known)
Donor allowed to send funds abroad legally [ ]
Export of funds/gifts compliant with donor-country law [ ]
No political or prohibited-source restriction [ ]
Embassy / authority clarification needed? Yes [ ] No [ ]
4.3 Payment Channel Check
4.3.1 Approved channel used (tick):
Bank transfer [ ] Official online gateway [ ] Cheque [ ]
(Cash from foreign donor not allowed)
4.3.2 Funds go to official HSWAGATA account only? Yes [ ] No [ ]
4.3.3 Two-person verification completed? Yes [ ] No [ ]
5) Cross-Border Donation Risk Flags (C/D)
Tick YES or NO:
Donation unusually large or urgent? Yes [ ] No [ ]
Donor requests secrecy or bypass of law? Yes [ ] No [ ]
Donor links donation to political influence? Yes [ ] No [ ]
Donation tied to relic access, naming, or control? Yes [ ] No [ ]
In-kind items may face customs/export issues? Yes [ ] No [ ]
If YES to any → Board + Compliance review required.
6) CROSS-BORDER DONATION GUIDE (SOP)
6.1 Core Rule
All foreign donations must follow both local law and international compliance.
Religious purpose does not override legal limits.
6.2 What Is Allowed
Foreign donations for:
General institutional support
Education, conservation, or community programs
Funds sent through traceable, legal banking channels
Full documentation and reporting
6.3 What Is NOT Allowed (Automatic Stop)
Cash hand-carry from abroad
Donations from sanctioned or banned sources
Donations tied to political activity
Donations that require secrecy against authorities
Donations that violate relic custody or sovereignty rules
6.4 Required Compliance Documents (Attach)
Donor identification / registration proof [ ]
Purpose statement [ ]
Bank transfer record [ ]
Compliance screening notes [ ]
MoU (if applicable) [ ]
Customs documents (for in-kind items) [ ]
6.5 Communication Rule
Be polite and clear with foreign donors
Explain legal limits early
Do not promise acceptance before compliance approval
7) TK-066 — Cross-Border Donation Compliance Record
| Entry No. | Date | Donor Country | Amount/Value | Channel | Risk Level (L/M/H) | Decision | Reviewed By |
|---|---|---|---|---|---|---|---|
8) Final Decision and Authority
Decision (tick):
Approved [ ] Approved with safeguards [ ] Rejected [ ] On hold [ ]
Approving authority (tick):
Admin [ ] Compliance [ ] Board [ ] Joint [ ]
Reasons (short, factual):
9) Reporting and Follow-Up
Tax / authority reporting required? Yes [ ] No [ ]
If “Yes,” reference no.: _________________________________Ledger entry completed? Yes [ ] No [ ]
Public disclosure planned? Yes [ ] No [ ] (Totals only)
10) Sign-Off
Prepared by: ________________________ Signature: ____________
Reviewed by: ________________________ Signature: ____________
Approved by (if required): ___________ Signature: ____________
Date: ____ / ____ / ______
Internal Reference Note:
This template operationalizes foreign-donor compliance and cross-border donation control using HSWAGATA’s institution-building, legal-safety, and donation-ethics framework (Clusters C/D).
