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Office Of Siridantamahapalaka: T066 Template Title: TK-066 Foreign Donor and Legal Limits (C/D) — Compliance Docs — Cross-Border Donation Guide

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T066 Template Title: TK-066 Foreign Donor and Legal Limits (C/D) — Compliance Docs — Cross-Border Donation Guide

on

 THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION PRIVATE MUSEUM

FOR INTERNAL USE ONLY

Template No.: T066

Template Title: TK-066 Foreign Donor and Legal Limits (C/D) — Compliance Docs — Cross-Border Donation Guide

Related Research Case IDs / Cluster:
Cluster C (Institution-Building & MoUs) / Cluster D (Everyday Faith & Donations)

Linked Templates / Policies:
TK-062 Conditional Donors / TK-064 Pledge Tracking / TK-065 Anonymous Donor Risk / T24 MoU / T27 Due Diligence

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

Fields (TK-066 Body)

1) Case Identification

1.1 Case title: _______________________________________________
1.2 Foreign donor country / region: ____________________________
1.3 Donation direction (tick):
Inbound to HSWAGATA [ ] Outbound support [ ] Joint project [ ]
1.4 Date first contact: ____ / ____ / ______
1.5 Current status (tick):
Screening [ ] Compliance review [ ] Approved [ ] Rejected [ ] On hold [ ]

2) Foreign Donor Profile (Basic)

2.1 Donor name / organization: _________________________________
2.2 Donor type (tick): Individual [ ] Foundation [ ] Company [ ] Monastic body [ ] State-linked [ ] Other [ ]
2.3 Donor country of registration / citizenship: ________________
2.4 Contact details: __________________________________________
2.5 Donation amount / value: __________________ Currency: _______
2.6 Donation type (tick):
Cash [ ] Bank transfer [ ] In-kind [ ] Property [ ] Service support [ ] Other [ ]

3) Purpose and Conditions

3.1 Declared purpose of donation:

3.2 Any conditions attached? Yes [ ] No [ ]
If “Yes,” link to TK-062 file ref: ___________________________

4) Legal and Regulatory Screening (MANDATORY)

4.1 Home-Country (HSWAGATA) Compliance Check

Tick all that apply:

  • Donation allowed under local nonprofit / religious law [ ]

  • Banking regulations permit foreign funds [ ]

  • Tax reporting requirement identified [ ]

  • Anti-money-laundering (AML) risk assessed [ ]

  • Sanctions / restricted-country check done [ ]

Notes (facts only):

4.2 Donor-Country Compliance (If Known)

  • Donor allowed to send funds abroad legally [ ]

  • Export of funds/gifts compliant with donor-country law [ ]

  • No political or prohibited-source restriction [ ]

  • Embassy / authority clarification needed? Yes [ ] No [ ]

4.3 Payment Channel Check

4.3.1 Approved channel used (tick):
Bank transfer [ ] Official online gateway [ ] Cheque [ ]
(Cash from foreign donor not allowed)

4.3.2 Funds go to official HSWAGATA account only? Yes [ ] No [ ]
4.3.3 Two-person verification completed? Yes [ ] No [ ]

5) Cross-Border Donation Risk Flags (C/D)

Tick YES or NO:

  • Donation unusually large or urgent? Yes [ ] No [ ]

  • Donor requests secrecy or bypass of law? Yes [ ] No [ ]

  • Donor links donation to political influence? Yes [ ] No [ ]

  • Donation tied to relic access, naming, or control? Yes [ ] No [ ]

  • In-kind items may face customs/export issues? Yes [ ] No [ ]

If YES to any → Board + Compliance review required.

6) CROSS-BORDER DONATION GUIDE (SOP)

6.1 Core Rule

  • All foreign donations must follow both local law and international compliance.

  • Religious purpose does not override legal limits.

6.2 What Is Allowed

  • Foreign donations for:

    • General institutional support

    • Education, conservation, or community programs

  • Funds sent through traceable, legal banking channels

  • Full documentation and reporting

6.3 What Is NOT Allowed (Automatic Stop)

  • Cash hand-carry from abroad

  • Donations from sanctioned or banned sources

  • Donations tied to political activity

  • Donations that require secrecy against authorities

  • Donations that violate relic custody or sovereignty rules

6.4 Required Compliance Documents (Attach)

  • Donor identification / registration proof [ ]

  • Purpose statement [ ]

  • Bank transfer record [ ]

  • Compliance screening notes [ ]

  • MoU (if applicable) [ ]

  • Customs documents (for in-kind items) [ ]

6.5 Communication Rule

  • Be polite and clear with foreign donors

  • Explain legal limits early

  • Do not promise acceptance before compliance approval

7) TK-066 — Cross-Border Donation Compliance Record

Entry No.DateDonor CountryAmount/ValueChannelRisk Level (L/M/H)DecisionReviewed By

8) Final Decision and Authority

Decision (tick):
Approved [ ] Approved with safeguards [ ] Rejected [ ] On hold [ ]

Approving authority (tick):
Admin [ ] Compliance [ ] Board [ ] Joint [ ]

Reasons (short, factual):

9) Reporting and Follow-Up

  • Tax / authority reporting required? Yes [ ] No [ ]
    If “Yes,” reference no.: _________________________________

  • Ledger entry completed? Yes [ ] No [ ]

  • Public disclosure planned? Yes [ ] No [ ] (Totals only)

10) Sign-Off

Prepared by: ________________________ Signature: ____________
Reviewed by: ________________________ Signature: ____________
Approved by (if required): ___________ Signature: ____________

Date: ____ / ____ / ______

Internal Reference Note:
This template operationalizes foreign-donor compliance and cross-border donation control using HSWAGATA’s institution-building, legal-safety, and donation-ethics framework (Clusters C/D).