THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION PRIVATE MUSEUM
FOR INTERNAL USE ONLY
Template No.: T065
Template Title: TK-065 Anonymous Donor Risk (D/C) — Due Diligence — Donor Screening SOP
Related Research Case IDs / Cluster:
Cluster D (Everyday Faith & Lay Donations) / Cluster C (Institution-Building & Integrity)
Linked Templates / Policies:
TK-061 Small Donations / TK-062 Conditional Donors / TK-063 No-Gift SOP / TK-064 Pledge Tracking / T27 Due Diligence
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
Fields (TK-065 Body)
1) Case Identification
1.1 Case title: _______________________________________________
1.2 Date anonymous donation offered/received: ____ / ____ / ______
1.3 Donation channel (tick):
Cash box [ ] Bank transfer [ ] Courier/package [ ] Online [ ] Other [ ]
1.4 Current status (tick):
Pending screening [ ] Accepted with safeguards [ ] Held (review) [ ] Rejected/returned [ ] Closed [ ]
2) Anonymous Donor Profile (As Known)
2.1 Donor identity disclosed? Yes [ ] No [ ] Partly [ ]
2.2 If partly known (write only facts):
2.3 Reason for anonymity (if stated):
Personal faith [ ] Safety [ ] Humility [ ] Unknown [ ] Other [ ]
2.4 Donation amount / value: __________________ Currency: ________
2.5 Donation type (tick):
Cash [ ] Bank transfer [ ] In-kind [ ] Property [ ] Service support [ ] Other [ ]
3) Initial Risk Flag (Quick Check)
Tick YES or NO. If YES to any → move to Section 6 (Enhanced Review).
Unusually large amount for anonymous donor? Yes [ ] No [ ]
Donation linked to relic access, naming, or influence? Yes [ ] No [ ]
Donation arrives with instructions or notes? Yes [ ] No [ ]
Donation source unclear or complex route? Yes [ ] No [ ]
Community rumor or concern already present? Yes [ ] No [ ]
4) Due Diligence (Basic – Mandatory)
4.1 Payment trace available (bank record / receipt / carrier)? Yes [ ] No [ ]
4.2 Funds routed through official HSWAGATA account only? Yes [ ] No [ ]
4.3 Two-person verification completed? Yes [ ] No [ ]
4.4 Any legal or regulatory concern identified? Yes [ ] No [ ]
4.5 Notes (facts only):
5) Ethical Assessment (D/C Lens)
Tick if the anonymous donation could:
Create perception of secrecy or favoritism [ ]
Pressure staff or leadership indirectly [ ]
Be used later to claim influence or ownership [ ]
Harm public trust if revealed later [ ]
If any ticked → Board review required.
6) DONOR SCREENING SOP (Anonymous Donations)
6.1 Core Principle
Anonymity is respected, but secrecy is not allowed.
Protection of integrity, peace, and public trust comes first.
6.2 What Is Allowed
Anonymous donations for general institutional support
Donations with no conditions
Donations that pass screening and are fully recorded
6.3 What Is NOT Allowed (Automatic Stop)
Anonymous donations that:
Seek control, access, naming, or influence
Affect relic custody or security
Ask for secrecy against the institution
Are linked to political, commercial, or false claims
If present → Reject or return.
6.4 Screening Steps (Follow in Order)
Record donation in TK-065 file
Hold funds/items temporarily if needed
Conduct risk checks (Sections 3–5)
Submit summary to:
Admin & Records
Compliance / Board (if flagged)
Decide: Accept / Accept with safeguards / Reject
6.5 Safeguards If Accepted
No titles, roles, or privileges granted
No special access or announcements
Donation disclosed in totals only (no identity)
Clear note: “Anonymous donor — no conditions”
6.6 Communication Rule
If donor contacts later:
Respond politely
Restate no-conditions rule
Do not negotiate privately
7) TK-065 — Anonymous Donor Screening Record
| Entry No. | Date | Amount/Value | Channel | Risk Level (L/M/H) | Decision | Safeguards Applied | Reviewed By |
|---|---|---|---|---|---|---|---|
8) Final Decision and Authority
Decision (tick):
Accepted [ ] Accepted with safeguards [ ] Rejected/Returned [ ] Held for review [ ]
Authority approving decision:
Admin [ ] Board [ ] Compliance [ ] Joint [ ]
Reasons (short, factual):
9) Sign-Off
Prepared by: ________________________ Signature: ____________
Reviewed by: ________________________ Signature: ____________
Approved by (if required): ___________ Signature: ____________
Date: ____ / ____ / ______
Internal Reference Note:
This template operationalizes anonymous-donor risk management using HSWAGATA’s case-based ethics, donation governance, and institutional integrity framework (Clusters D/C).
