THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T-TK001
Template Title: ID Verification Checklist (Identity Not Legal / Unclear)
Related Research Case IDs / Cluster: TK-001 / Cluster E (Science & Misinformation) + Cluster F (Conflicts)
Linked Templates / Policies: Access Control Policy; Visitor Supervision SOP; Data Protection & Confidentiality Policy; Conflict-Resolution & Security SOP; Chain-of-Custody Rules; Incident Reporting Form
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
1) Purpose of this checklist
To confirm the identity of any person who requests access, testing, donation handling, relic viewing in restricted areas, or makes strong relic claims.
Use this checklist when:
The person uses a name that cannot be confirmed.
The person says “I am an official / scientist / monk / custodian” but no proof is shown.
The person brings letters, lab claims, or “government proof”.
The person asks to touch, move, photograph, or test any relic.
2) Basic person record (fill in)
Full name given: __________________________________________
Other names used / nicknames: ______________________________
Phone / email: _____________________________________________
Address (if given): ________________________________________
Organisation / temple / company (if claimed): _______________
Role claimed: ______________________________________________
Purpose of visit / request: _________________________________
Date / time: __________________ Staff handler: ______________
Second staff witness (required for high-risk): _______________
High-risk request (tick any):
Handle relic [ ] Enter restricted area [ ] Testing request [ ] Donation transfer [ ] Media/press [ ] Private meeting [ ] “Official letter” shown [ ]
3) Identity documents check (minimum standard)
Rule: No restricted access and no relic handling unless identity is verified.
A. Photo ID (choose one or more)
National ID card [ ] Passport [ ] Driver license [ ] Other: ___________
ID number: __________________ Country: _____________________
Expiry date (if any): ____ / ____ / ______
Check points (tick):
Photo matches face now [ ]
Name matches name given [ ]
DOB matches person story [ ]
Document looks original (not edited) [ ]
No signs of tampering [ ]
B. Supporting document (recommended)
Work ID card [ ] Letter from temple/company [ ] Student card [ ] Other: ______
Details: ____________________________________________________
C. Copying / recording (follow data policy)
Copy taken (photo/scan) [ ] Yes [ ] No
If no, reason: _____________________________________________
Where stored: ______________________________________________
Access level: Internal [ ] Restricted [ ] Sacred-Restricted [ ]
4) Quick verification actions (do at least 2 for high-risk)
Call the organisation/temple using a public official number (not the visitor’s number) [ ]
Check email domain / official website contact [ ]
Check appointment letter signed + contact signer [ ]
Check social media only as support, not as proof [ ]
Check government letter number/format with issuing office (if needed) [ ]
Other verification step: _____________________________________
Result:
Verified [ ] Partly verified [ ] Not verified [ ]
Notes: ______________________________________________________
5) Red flags (tick any)
Refuses to show any photo ID [ ]
Uses many names / changes story [ ]
Wants urgent access “today only” [ ]
Wants to be alone with relics / no witness [ ]
Brings “official letter” but cannot confirm source [ ]
Pressures staff to publish claim quickly [ ]
Offers gifts / money to speed things up [ ]
Asks for private photos/videos of sacred items [ ]
Threatens staff or uses angry language [ ]
Other: _____________________________________________________
Risk level:
Low [ ] Medium [ ] High [ ] Critical [ ]
6) Access decision (must be recorded)
Approved public-only access (museum public area only) [ ]
Approved supervised access (no relic handling, always 2 staff) [ ]
Restricted access denied (until verified) [ ]
Visitor asked to leave (security support) [ ]
Reported as incident (use Incident Reporting Form) [ ]
Decision made by (name/role): _______________________________
Time/Date: ______________________ Signature: _______________
7) If identity is NOT verified (mandatory safeguards)
Tick what you did:
No relic handling allowed [ ]
No entry to restricted/sacred areas [ ]
No testing actions started [ ]
No official statement given [ ]
All claims logged as “unverified” [ ]
Security notified (if needed) [ ]
Board / Department Head notified [ ]
Follow-up verification scheduled [ ] Date: ____ / ____ / ______
8) Respectful communication note (for staff)
Use calm words. Do not shame the person.
Say: “We must protect sacred heritage. We need verified ID for restricted access.”
9) Final summary
One-sentence summary of outcome:
Attachments list (IDs, letters, screenshots, call notes):
_______________________ 2) _______________________ 3) _______________________
Filed by: _______________________ Date: ____ / ____ / ______
Reviewed by (Head/Security): __________________ Date: ____ / ____ / ______
