THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM
FOR INTERNAL USE ONLY
Template No.: T228
Template Title: Stakeholder & Role Map + Contact Register (Codes Only)
Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)
Linked Templates / Policies: T226 (Overview), T227 (Chronology), T229 (Document Index), T232 (Risk Sheet), T233 (Communication Verification), Confidentiality & Access Policy
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
A) Case details
Case ID: ___________________________ Related Case ID(s): _______________________
Main location/site: _________________________________________________
Map owner (role): ___________________________ Version: ______ Date updated: //____
Rule: Use roles/codes (not full names). Store personal contact details in the protected section only.
B) Stakeholder role map (overview)
B1) Main parties (tick)
Custodian / relic holder [ ] Claimant [ ] Temple/Monastery leader [ ]
Museum staff [ ] Donor family [ ] Local community group [ ]
Government/heritage office [ ] Police/security [ ] Media/online page [ ]
Scholar/monk adviser [ ] Lawyer/legal helper [ ] Other: _______________
B2) Stakeholder mapping table (codes only)
| No. | Stakeholder code | Role type | Organization / group | Relationship to relic/site | Interest (what they want) | Influence (Low/Med/High) | Position (Support/Neutral/Oppose/Unknown) | Risk note (safety/legal/rumour) | Suggested approach (talk/letter/mediation/avoid) |
|---|---|---|---|---|---|---|---|---|---|
| 1 | ______ | __________ | __________ | __________________ | __________________ | Low [ ] Med [ ] High [ ] | S [ ] N [ ] O [ ] U [ ] | __________________ | __________________ |
| 2 | ______ | __________ | __________ | __________________ | __________________ | Low [ ] Med [ ] High [ ] | S [ ] N [ ] O [ ] U [ ] | __________________ | __________________ |
| 3 | ______ | __________ | __________ | __________________ | __________________ | Low [ ] Med [ ] High [ ] | S [ ] N [ ] O [ ] U [ ] | __________________ | __________________ |
| 4 | ______ | __________ | __________ | __________________ | __________________ | Low [ ] Med [ ] High [ ] | S [ ] N [ ] O [ ] U [ ] | __________________ | __________________ |
Notes (optional):
“Influence” = power to change the case (money, authority, crowd, media).
“Risk note” = threats, pressure, fake claims, or conflict triggers.
C) Key issues and triggers (simple list)
C1) Main conflict issue(s) (tick)
Custody/ownership claim [ ] Access/control dispute [ ] Relic movement dispute [ ]
MoU/agreement dispute [ ] Rumour/misinformation [ ] Threat/harassment [ ]
Theft/attempted theft [ ] Damage/tampering claim [ ] Other: ____________
C2) Triggers (what makes it worse)
Crowd gathering [ ] Online posts [ ] Religious event timing [ ]
Money/donation dispute [ ] Political pressure [ ] Family conflict [ ]
Other: _______________________________________________________________
D) Contact register (protected section)
Access rule: Only staff with approval may view this section.
Store this page in: Locked cabinet [ ] Encrypted folder [ ] Both [ ]
Access level for this section: Restricted [ ] Sacred-Restricted [ ]
D1) Verified contact list (roles/codes + verified channels)
| Stakeholder code | Contact person role | Verified channel (tick) | Contact detail location (do NOT write full numbers here) | Verified by (role) | Date verified | Safe contact note |
|---|---|---|---|---|---|---|
| ______ | __________ | Official email [ ] Official phone [ ] Office address [ ] Other: ___ | Stored in: ____________ | __________ | //____ | __________ |
| ______ | __________ | Official email [ ] Official phone [ ] Office address [ ] Other: ___ | Stored in: ____________ | __________ | //____ | __________ |
| ______ | __________ | Official email [ ] Official phone [ ] Office address [ ] Other: ___ | Stored in: ____________ | __________ | //____ | __________ |
Verification rule: If a “contact” comes only from screenshots/chat forwards, mark Unverified and use T233 to confirm.
E) Communication safety rules (tick)
Use one official spokesperson (role): _______________________________ [ ]
No public statements without approval (Board/Head). [ ]
Keep messages short, polite, and fact-based. [ ]
Do not share relic location, key holders, or security details. [ ]
If threats exist, stop contact and escalate to security/authorities. [ ]
F) Stakeholder meeting plan (optional)
Planned meeting type: Info call [ ] Mediation [ ] Board review [ ] Other: ____
Proposed date/time: //______ Time: ______ Location: ____________
Participants (codes/roles): ___________________________________________
Main aim (1–2 lines): ________________________________________________
Ground rules (tick): Calm speech [ ] No shouting [ ] No recording [ ] Neutral seat [ ]
G) Sign-off and update record
Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______
Reviewed by (Supervisor/Head): ________________________________
Signature: _________________________________ Date: //______
Next update due: ____ / ____ / ______
