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Office Of Siridantamahapalaka

Personal website of Sao Dhammasami — Daily Dhamma, reflections, statements, articles and archival records.

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Office Of Siridantamahapalaka: Template No.: T228 Template Title: Stakeholder & Role Map + Contact Register (Codes Only)

Chronological Archive

Template No.: T228 Template Title: Stakeholder & Role Map + Contact Register (Codes Only)

on

 THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION MUSEUM

FOR INTERNAL USE ONLY

Template No.: T228

Template Title: Stakeholder & Role Map + Contact Register (Codes Only)

Related Research Case IDs / Cluster: Cluster F – HGT Conflicts & Security (Cases 66–85)

Linked Templates / Policies: T226 (Overview), T227 (Chronology), T229 (Document Index), T232 (Risk Sheet), T233 (Communication Verification), Confidentiality & Access Policy

Date of form: ____ / ____ / ______

Prepared by / Role: _______________________

Office / Unit: ____________________________

Country / Location: _______________________

Confidentiality Level:

Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]

Use of this form (tick):

New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]

A) Case details

Case ID: ___________________________ Related Case ID(s): _______________________
Main location/site: _________________________________________________
Map owner (role): ___________________________ Version: ______ Date updated: //____

Rule: Use roles/codes (not full names). Store personal contact details in the protected section only.

B) Stakeholder role map (overview)

B1) Main parties (tick)

Custodian / relic holder [ ] Claimant [ ] Temple/Monastery leader [ ]
Museum staff [ ] Donor family [ ] Local community group [ ]
Government/heritage office [ ] Police/security [ ] Media/online page [ ]
Scholar/monk adviser [ ] Lawyer/legal helper [ ] Other: _______________

B2) Stakeholder mapping table (codes only)

No.Stakeholder codeRole typeOrganization / groupRelationship to relic/siteInterest (what they want)Influence (Low/Med/High)Position (Support/Neutral/Oppose/Unknown)Risk note (safety/legal/rumour)Suggested approach (talk/letter/mediation/avoid)
1______________________________________________________________Low [ ] Med [ ] High [ ]S [ ] N [ ] O [ ] U [ ]____________________________________
2______________________________________________________________Low [ ] Med [ ] High [ ]S [ ] N [ ] O [ ] U [ ]____________________________________
3______________________________________________________________Low [ ] Med [ ] High [ ]S [ ] N [ ] O [ ] U [ ]____________________________________
4______________________________________________________________Low [ ] Med [ ] High [ ]S [ ] N [ ] O [ ] U [ ]____________________________________

Notes (optional):

  • “Influence” = power to change the case (money, authority, crowd, media).

  • “Risk note” = threats, pressure, fake claims, or conflict triggers.

C) Key issues and triggers (simple list)

C1) Main conflict issue(s) (tick)

Custody/ownership claim [ ] Access/control dispute [ ] Relic movement dispute [ ]
MoU/agreement dispute [ ] Rumour/misinformation [ ] Threat/harassment [ ]
Theft/attempted theft [ ] Damage/tampering claim [ ] Other: ____________

C2) Triggers (what makes it worse)

Crowd gathering [ ] Online posts [ ] Religious event timing [ ]
Money/donation dispute [ ] Political pressure [ ] Family conflict [ ]
Other: _______________________________________________________________

D) Contact register (protected section)

Access rule: Only staff with approval may view this section.
Store this page in: Locked cabinet [ ] Encrypted folder [ ] Both [ ]
Access level for this section: Restricted [ ] Sacred-Restricted [ ]

D1) Verified contact list (roles/codes + verified channels)

Stakeholder codeContact person roleVerified channel (tick)Contact detail location (do NOT write full numbers here)Verified by (role)Date verifiedSafe contact note
________________Official email [ ] Official phone [ ] Office address [ ] Other: ___Stored in: ______________________//______________
________________Official email [ ] Official phone [ ] Office address [ ] Other: ___Stored in: ______________________//______________
________________Official email [ ] Official phone [ ] Office address [ ] Other: ___Stored in: ______________________//______________

Verification rule: If a “contact” comes only from screenshots/chat forwards, mark Unverified and use T233 to confirm.

E) Communication safety rules (tick)

  • Use one official spokesperson (role): _______________________________ [ ]

  • No public statements without approval (Board/Head). [ ]

  • Keep messages short, polite, and fact-based. [ ]

  • Do not share relic location, key holders, or security details. [ ]

  • If threats exist, stop contact and escalate to security/authorities. [ ]

F) Stakeholder meeting plan (optional)

Planned meeting type: Info call [ ] Mediation [ ] Board review [ ] Other: ____
Proposed date/time: //______ Time: ______ Location: ____________
Participants (codes/roles): ___________________________________________
Main aim (1–2 lines): ________________________________________________
Ground rules (tick): Calm speech [ ] No shouting [ ] No recording [ ] Neutral seat [ ]

G) Sign-off and update record

Prepared by (Name): _________________________ Role: ___________________
Signature: _________________________________ Date: //______

Reviewed by (Supervisor/Head): ________________________________
Signature: _________________________________ Date: //______

Next update due: ____ / ____ / ______