THE HSWAGATA BUDDHA TOOTH RELIC PRESERVATION PRIVATE MUSEUM
FOR INTERNAL USE ONLY
Template No.: TK-051 (F/E)
Template Title: Pressure to Declare “Authentic” Quickly — Request Letters & No-Fast-Claims Policy
Related Research Case IDs / Cluster: Cluster F (Conflicts / HGT Disputes) + Cluster E (Science/Testing/Misinformation)
Linked Templates / Policies:
TK-045 Public Science Claim Pre-Release Review
TK-047 “Inconclusive” Result Anger — De-escalation Script
TK-050 Testing Results Leaked Early — Confidentiality Control
TK-055 “Science Talk” Misuse Risk Assessment
TK-043 Consent-First Testing Rule
Institutional Policies for Relic Stewardship (HSWAGATA)
“All case studies” (pressure + false proof patterns)
Date of form: ____ / ____ / ______
Prepared by / Role: _______________________
Office / Unit: ____________________________
Country / Location: _______________________
Confidentiality Level:
Internal only [ ] Restricted [ ] Sacred-Restricted / Sensitive [ ]
Use of this form (tick):
New case / action [ ] Follow-up [ ] Annual review [ ] Archive only [ ]
TK-051 — No-Fast-Claims Policy (Core Policy)
Policy rule: HSWAGATA does not make fast public claims like “100% authentic,” “scientifically proven,” or “officially confirmed” under pressure.
We only release statements when:
Custody documents are complete (chain-of-custody + witness),
Consent is complete (if any testing or expert review occurred),
Any scientific method limits are explained,
A Board-approved wording is used, and
Safety and social harmony risk is reviewed.
If a person pressures staff to claim authenticity quickly, staff must pause, record, and use this template.
A. Pressure Incident Intake
Date/time received: ____ / ____ / ______ ________
Who is pressuring?
☐ Donor ☐ Monk/nun ☐ Media ☐ Government office ☐ Heritage group ☐ Researcher ☐ Other: ________
Name/organisation (if known): _____________________________________
Contact (if provided): _____________________________________________
What do they want? (tick all that apply)
☐ “Write a letter that it is authentic”
☐ “Announce authenticity on social media”
☐ “Use lab name/logo to support authenticity”
☐ “Confirm for fundraising / donation campaign”
☐ “Confirm for conflict / legal fight”
☐ “Confirm for exhibition permit”
☐ Other: __________________________________________
Deadline they demand: ☐ Today ☐ 48 hours ☐ 1 week ☐ Other: _________
Risk level now: ☐ Low ☐ Medium ☐ High
Reason: _________________________________________________________
Assigned officer: _________________________ Date: //____
B. What Evidence Exists Right Now? (Quick Reality Check)
Tick what is already complete:
B1. Custody documentation
☐ Relic ID recorded
☐ Chain-of-custody complete
☐ Mandatory witness signatures complete
☐ Storage/seal records complete
B2. Consent and testing
☐ Consent forms complete (if testing/expert handling occurred)
☐ Non-invasive-first policy followed
☐ Lab / expert MoU signed (if relevant)
☐ Data governance + confidentiality controls in place
B3. Communications readiness
☐ Public FAQ available
☐ De-escalation plan ready
☐ Board-approved wording prepared
If key boxes are not ticked: no authenticity statement is allowed.
C. No-Fast-Claims Decision (Choose One)
☐ Reject request (no letter, no statement)
☐ Offer neutral receipt letter only (acknowledge possession, not authenticity)
☐ Offer process letter (explain steps and timeline, no authenticity claim)
☐ Escalate to Board (high risk conflict or legal pressure)
Decision made by: __________________ Role: __________________ Date: //____
D. Request Letter Log (Evidence Record)
Attach copies if available.
Type of request: ☐ Email ☐ Message ☐ Formal letter ☐ Phone call summary
Exact words requested (quote if possible):
Attachments included by requester:
☐ Photos ☐ Lab report ☐ Certificate ☐ Other: __________________Stored in secure folder / archive code: ___________________________
E. Safe Response Letter Templates (Choose One)
E1. Option A — Refusal (short and calm)
Subject: Response to Request for Authenticity Declaration
“Thank you for your message. HSWAGATA cannot declare authenticity quickly or under pressure. We only use careful wording after full documentation and review. We can share general education information through official channels. Thank you for understanding.”
E2. Option B — Neutral Receipt Letter (possession only)
Subject: Acknowledgement of Receipt / Custody
“This letter confirms that HSWAGATA has received and recorded an item described as: ____________. This letter does not confirm authenticity. Any assessment, if appropriate, follows our consent-first and non-invasive-first policies and requires formal review.”
E3. Option C — Process Letter (steps, not claims)
Subject: Process for Review and Communication
“HSWAGATA follows a careful process for relic-related information. This includes custody documentation, consent rules, and communication review. Some scientific methods may be limited or inconclusive. We will not publish ‘authentic’ claims without full review and official approval.”
(Select used option): ☐ A ☐ B ☐ C
Sent by (name): __________________ Date: //____
Sent via: ☐ Email ☐ Post ☐ Hand delivery ☐ Other: __________
F. Staff “Stop Script” (When Under Pressure)
Use these lines (choose 2–4):
“I understand the urgency. We cannot make fast authenticity claims.”
“We must follow documentation, consent, and Board-approved wording.”
“We can record your request and reply through our official process.”
“We can offer a neutral receipt letter, not an authenticity claim.”
“If you continue to pressure staff, we will end this discussion for safety.”
G. Escalation Triggers (Immediate)
Tick if any apply:
☐ Threats, blackmail, or insults
☐ Pressure linked to money/fundraising
☐ Media interview scheduled or already posted
☐ Conflict between heritage groups / temples
☐ Attempts to use HSWAGATA name/logo without permission
☐ Requests to hide or change facts
If ticked → escalate to: ☐ Compliance & Risk ☐ Security ☐ Board Oversight
H. Closure
Outcome: ☐ Request refused ☐ Neutral letter issued ☐ Process letter issued ☐ Escalated
Final notes (2–4 lines):
Archive code / file location: ______________________________________
I. Sign-off
Prepared by: __________________________ Signature: ________________
Reviewed by (Compliance/Head): __________________ Signature: ________
Date: ____ / ____ / ______
End of Template TK-051
